Professional Services & Administration

  • Administrative Assistant

    Professional Services & Administration | Permanent | Vancouver, BC

    This is a fantastic opportunity for someone who is keen to work in a complex, interesting, and global company. Supporting a very high-performing and talent IT department. This role involves a great blend of administrative responsibilities. 

    [ + ] More

    This is a fantastic opportunity for someone who is keen to work in a complex, interesting, and global company. Supporting a very high-performing and talent IT department. This role involves a great blend of administrative responsibilities. 

    Who- the Company: 

    Our client is a high profile and reputable global public company. The corporate office is very fast-paced, and the company has a corporate culture which emphasizes learning & development, collaboration, team work, and high performance. The people at this organization are very dedicated to their work and also know how to have fun. This company truly values their employees and provide great perks that promote a healthy work life. 

    Where: 

    Downtown Vancouver. Close to public transit and many amenities like restaurants and shops. 

    What- the Role: 

    This company is seeking a new Administrative Assistant who will be responsible for supporting a busy and high-performing IT department. This is a 12-month term employee contract to start. This is a large and successful company, so there is certainly a good chance of the contract converting to permanent employment if it’s a great long-term match. The new Admin Asst will support the Vice President, Information Technology and various Directors on the IT team with such traditional administrative office tasks as calendar management, booking meeting rooms, taking minutes, processing invoices, managing expense forms, and coordinating business travel. Additionally, this Assistant will be the departmental contact for the company’s SharePoint site and will coordinate important global virtual meetings (mostly using Skype Video). This is a varied role and a fantastic opportunity for an individual who is keen to pursue a with a fascinating global company. Swim will provide interested candidates with a thorough job description.

    Who- the Candidate: 

    We are looking for people who are organized and who enjoy engaging and challenging work in a fast-paced environment and collaborating with high-performing professionals. Qualified candidates will have at least 2 years’ relevant experience in administration, and experience working in a similarly complex professional work environment. Strong familiarity with the Microsoft Office suite is required. Experience using SharePoint and Skype is a significant asset. Past experience in a global organization is very beneficial. 

    How Much: 

    Competitive base salary commensurate with experience and skills, plus a generous vacation package. This company provides permanent employees with a truly excellent total compensation package! 

    When & How to Apply: 

    This search is moving extremely quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume. 

  • Administrative Assistant

    Professional Services & Administration | Permanent | Vancouver, BC

    Join a successful and fast-paced real estate company in a unique administrative role that involves interesting accounting & sales support work. Seeking great communicators who enjoy collaborating with different departments and who want to get to know the dynamic real estate business. 

    [ + ] More

    Join a successful and fast-paced real estate company in a unique administrative role that involves interesting accounting & sales support work. Seeking great communicators who enjoy collaborating with different departments and who want to get to know the dynamic real estate business. 

    Who - the Company: 

    Our client has an over 25-year history as one of the top real estate companies in Canada. They are successful and reputable, with a fast-paced and exciting corporate work environment. The leaders there hire top performers who are motivated to develop their career long-term with a growing company.

    What - the Role:

    This company is seeking a new Administrative Assistant who will provide administrative support as a liaison between various departments, including Accounting, Real Estate Development, Marketing, etc. This is a newly created role due to the company’s continued success and growth. This is a permanent, full-time employee opportunity. 

    Responsibilities will include but are not limited to:

    • Preparing contracts and purchase orders while compiling and verifying back up documentation 
    • Communicating with other departments and managers to gather accurate information and missing information 
    • Ensure all paperwork and daily tasks are completed accurately and on time 
    • Effective communication through email, in person, and telephone with internal staff at all levels as well as external suppliers and vendors 
    • Perform basic math calculations and budget management for various projects
    • Resolving problems in a courteous, professional, and timely manner
    • Working closely with, and assisting, the manager and accounting team
    • Other duties as assigned

    Who - the Candidate:

    We are looking for an energetic self-starter with great communication skills to join this dynamic team. The successful candidate will be a detailed-oriented team member who is adaptable, and likes being challenged. Good computer skills are a must and including experience using Excel and Word. Candidates will have at least 2 years of relevant work experience, and a thirst for learning. A natural interest in process improvement is a big plus! Previous experience in real estate or another project-driven industry is beneficial but not required. 

    Where: 

    Downtown Vancouver in a beautiful corporate office. The Administrative Assistant will benefit from a great computer set-up and several social spaces and kitchens stocked with fresh and healthy snacks. Oh, and there are friendly dogs in the office, too! The HQ is close to many amenities and public transit, like Skytrain, Seabus, Canada Line, and West Coast Express.

    How Much:

    Competitive base salary commensurate with level of skills and experience- please discuss with Swim. Plus, a fitness allowance and professional development allowance, excellent health & dental benefits, and other perks.

    When & How to Apply: 

    If you are interested in and excited about this great opportunity, please do not hesitate in applying as this search is moving very quickly! If you have a Recruiter at Swim already, please reach out to that individual directly. If you do not yet have a contact at Swim Recruiting, please hit “Apply Now” to send us your resume.
  • Project Coordinator / Recruitment Assistant

    Professional Services & Administration | Permanent | Vancouver, BC

    Unique role for someone who enjoys a blend of diverse administrative responsibilities in a professional office setting. There is good opportunity for long-term career growth with this executive search recruitment firm- potentially into recruitment or other areas such as project management and operations. We are seeking well-rounded individuals with great soft skills who are eager to learn and develop their career! 

    [ + ] More

    Unique role for someone who enjoys a blend of diverse administrative responsibilities in a professional office setting. There is good opportunity for long-term career growth with this executive search recruitment firm- potentially into recruitment or other areas such as project management and operations. We are seeking well-rounded individuals with great soft skills who are eager to learn and develop their career! 

    Who- the Company:  

    Our client is a premiere executive search recruitment firm with a great reputation and a long history. The firm has multiple offices and they provide their high-profile clients with such services as executive recruitment and leadership succession planning. 

    What- the Role & Responsibilities: 

    Swim has been engaged to identify a new Project Coordinator / Recruitment Assistant for this organization’s busy Vancouver office. The new Coordinator will be responsible for creating, maintaining, and streamlining office administrative procedures, overseeing all administrative requirements for each executive search including contacting clients and candidates, and supporting the Partners and Associates with a variety of tasks (research, invoicing, contract review, event planning, interview coordination, etc.) Swim Recruiting will provide interested candidates with a thorough job description. 

    Who- the Candidate: 

    We are seeking highly self-motivated individuals who are organized and enjoy a ton of variety in their day-to-day work. The responsibilities in this role will be constantly evolving, and different days will bring different challenges, so we are seeking people who are adaptable and flexible. Excellent administrative coordination skills are key, as is computer savvy (Microsoft Office, DropBox, Skype, CRMs, etc.) and an analytical approach. Ideally the Project Coordinator will be able to identify and implement process improvements. Given the high-profile clients this firm works with, polish and professionalism are important in this position, as is a welcoming and warm customer service style. Long term, this role could lead to career opportunities in recruitment, project management, and/or operations, or other corporate functions. 

    How Much: 

    Base salary commensurate with experience and skills- please discuss with Swim. Employees at this company also receive good benefits and eligibility for an annual performance-based bonus, as well as ad hoc bonuses based on successful client leads. 

    Where:

    Downtown Vancouver.  

    When & How to Apply:

    If you are interested in and excited about this great opportunity, please do not hesitate in applying as this search is moving very quickly! If you have a Recruiter at Swim already, please reach out to that individual directly. If you do not yet have a contact at Swim Recruiting, please hit “Apply Now” to send us your resume.

  • Administrative Assistant

    Professional Services & Administration | Permanent | Delta, BC

    Fantastic career opportunity in Administration with a successful and reputable mid-size company headquartered in Delta. 

    [ + ] More

    Fantastic career opportunity in Administration with a successful and reputable mid-size company headquartered in Delta. 

    Who - the Company:

    Our client is a successful and respected manufacturing organization with a 70-year history of appreciating their people and taking pride in the products they create. This company is values-based and promotes a collaborative and positive corporate culture where successes are celebrated and areas for improvement are identified and tackled.

    What - the Role:

    Administrative Assistant, reporting to the Executive Assistant and administratively supporting several members of the busy Executive team as well as providing general office administration. This role is open due to the internal promotion of the current Administrative Assistant, and is an integral part of the company's Administrative team. 
    • Plan and coordinate project plans and business meetings, as well as book reservations, take meeting minutes 
    • Organize and plan company-sponsored events
    • Maintain the smooth running of the office, including insuring office equipment is functioning and that supplies are stocked
    • Aid in organization of teambuilding events, lunch meetings, company sponsored events, etcetera. 
    • Assist with on-boarding of new employees, including setting-up new work stations and computers 
    • Maintain company organizational charts and contact lists 
    • Aid the EA with travel booking, coordinating the corporate calendar, and preparing correspondence on behalf of the executive team 
    • Prepare expense reports and maintain employee vacation requests 
    • Data entry and filing
    • Prepare expense reports, purchase orders, and other related tasks 
    • Back-up support to main receptionist  
    • Variety of other administrative tasks and projects, as assigned

    Who - the Candidate:

    At least 1 year recent and relevant experience in an office administration or reception role. We are seeking someone with a great attitude and an upbeat approach to work- someone who brings their “A” game to the office every day, and who is excited about contributing to a successful mid-sized organization with a tight-knit, family-feel corporate culture. Candidates must be organized, detail-oriented, and able to tackle many duties and project over the course of a single work day. Professional demeanor and excellent communication skills are required. Candidates should have very good computer skills, particularly using Microsoft Office.  If you love learning from a team and contributing to a team, you’ll love this job!

    Where:

    Annacis Island in Delta, BC. Please ensure you are comfortable with the commute to this location. Employee parking is provided. A vehicle will be occasionally required to run office errands. 

    How Much:

    Base salary commensurate with candidate’s qualifications and experience- please discuss with Swim. Plus good health benefits and 3 weeks' vacation. 

    When & How to Apply:

    This search is moving very quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume as soon as you can.
  • Customer Service Representative - Sales Support

    Professional Services & Administration | Permanent | Burnaby, BC

    Great role for people with excellent customer service and communication skills who want to work with a high-growth and global technology company. Opportunity for long-term career development into sales, operations, administration, etc. This is a great place to work and to learn! 

    [ + ] More

    Great role for people with excellent customer service and communication skills who want to work with a high-growth and global technology company. Opportunity for long-term career development into sales, operations, administration, etc. This is a great place to work and to learn! 

    Who- the Company: 

    Our client is a mid-sized technology company that has won awards for innovation and for being a great place to work. They have a fascinating product and an exciting history with an even more exciting future! Additionally, the company has a dynamic corporate culture with a high-performing and fun-loving workforce. Lots of great on-site amenities for employees to take advantage of. 

    What- the Role: 

    Our client is seeking a new Sales Support Representative for their dynamic head office. The SSR will open and maintain customer accounts, input order information in the company CRM, communicate with customers regarding a variety of things such as shipping dates, pricing, and product changes, keep up to date on new product launches, etc. In future, the SSR can take on more and more account management support responsibilities, including back-up for sales representatives who are away on vacation and potentially travelling to visit clients. Swim Recruiting will provide interested candidates with a much more detailed job description.

    Who- the Candidate: 

    Qualified candidates will have 1-2 years relevant experience in customer service or sales support and some form of post-secondary education (diploma, bachelor’s degree, etc.) Apart from that, this role is all about the soft skills and being a quick learner! Top notch customer service abilities and great communication skills (email, phone, and in-person) are crucial. Swim is seeking people who are friendly, self-motivated, eager to learn, and professional. Strong computer skills are required, and experience using a CRM is an asset. Ideally the new SSR will have a genuine interest in technology and innovation. 

    Where: 

    Burnaby, in an inviting and newly-renovated office. 

    How Much: 

    Attractive compensation including a competitive profit-sharing plan and great benefits. Please discuss further with Swim. 

    When & How to Apply: 

    This search is moving very quickly! Swim will be presenting short-listed candidates directly to the hiring team for consideration. If you already have a Recruiter at Swim, please reach out very soon. If you do yet have a contact at Swim Recruiting, please hit “APPLY NOW” and send us your resume. 

  • Administrative Assistant

    Professional Services & Administration | Permanent | Vancouver, BC

    Fantastic administrative opportunity with a health-focused organization you can be proud to work for and to represent. Employees here work hard but are also treated extremely well. Great place to learn and to develop your administrative skillset! 

    [ + ] More

    Fantastic administrative opportunity with a health-focused organization you can be proud to work for and to represent. Employees here work hard but are also treated extremely well. Great place to learn and to develop your administrative skillset! 

    Who- the Company: 

    Our client is a fantastic values-based organization in the health sector with a wonderful employee-focused culture that has been recognized on best employer lists. Swim can provide interested candidates with insight into why this is a great place to work! 

    What- the Role: 

    Swim Recruiting has been engaged by this organization to help them find a new Administrative Assistant. Responsibilities are diverse and will include such things as booking meetings, preparing materials for meetings, calendar management, coordinating business travel, maintaining project binders, preparing expense reports, representing the organization at various events and seminars, etc. Swim will provide interested candidates with a very detailed job description. This is a newly created role due to growth. 

    Who- the Candidate:

    We are seeking passionate administrative professionals with at least 2 years’ relevant work experience. Post-secondary education is preferred but not required. Qualified candidates will embody the organization`s values and will be people who pursue excellence in their career while collaborating with others and also having fun!

    Where: 

    Vancouver, outside of downtown. Great location convenient for transit, with many amenities nearby. This company has an on-site gym, bike lockers, and showers.  

    How Much:  

    This organization provides employees with a very healthy and generous total compensation package- please discuss salary further with Swim. Employees get to take part in a competitive vacation program and a learning & development program and receive a transit subsidy as well as top-notch health & wellness benefits. 

    When & How to Apply: 

    This search is moving very quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume. Swim has much more information on this fantastic opportunity than is provided here. 
  • Executive Assistant

    Professional Services & Administration | Permanent | Richmond, BC

    We are seeking 3 Executive Assistants to join our client’s large yet tight-knit team!

    [ + ] More

    We are seeking 3 Executive Assistants to join our client’s large yet tight-knit team!

    Who - the Company: 

    Our client is a well-established and high growth leading manufacturer and distributor with facilities cross Canada and the United States.   

    What - the Role:

    We are seeking 3 new Executive Assistants to join our client’s large yet tight-knit team with a collaborative, team-based culture.
    • Executive Assistant primarily supporting the Company’s Chief Executive Officer but will also provide assistance to the Company’s Director, Marketing and the Managing Directors group. 
    • Executive Assistant primarily support the Company’s Chief Financial Officer but will also provide assistance to the Company’s finance and administration staff, which includes the finance and accounting, internal audit and in-house legal groups.
    • Executive Assistant primarily support the Company’s Chief Information Officer but will also provide assistance to the Company’s IT staff, which includes the project management group. 
    Duties will include, but are not limited to calendar management, travel arrangements, booking meetings, PowerPoint presentations, drafting and editing documents, other activities and projects assigned by the team. Swim Recruiting will provide interested candidates with a detailed job description.

    Who - the Candidate:

    We are seeking individuals who have an easygoing, adaptable, dynamic and outgoing personality, and have the ability to exercise good judgement. Successful candidates must be accustomed to a fast-paced, demanding and ever-changing environment. The three roles require flexibility to help each other and the groups to achieve corporate goals and objectives and make the Company better overall. You are of the mindset that no job is too small for you. Must have minimum 2 years of experience supporting a Senior Level Executive.

    Where: 

    Richmond, British Columbia

    How Much:

    Base salary commensurate with experience and skills, plus 3 weeks vacation, discretionary bonus and pension after 2 years of service.

    When & How to Apply: 

    This search is moving extremely quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume. 

  • Executive Assistant

    Professional Services & Administration | Permanent | Vancouver, BC

    A local Vancouver success story with a high energy and fast paced environment, is seeking two bright and motivated Executive Assistants to join their team and support two reputable and highly visible executives. 

    [ + ] More

    What:

    A local Vancouver success story with a high energy and fast paced environment, is seeking two bright and motivated Executive Assistants to join their team and support two reputable and highly visible executives. 

    Why:

    This is a fabulous opportunity for a seasoned Executive Assistant who thrives in a deadline driven environment.  Our client loves bright high performing individuals who are quick on their feet, positive, and do whatever it takes to get the job done!

    Where:

    Vancouver, BC and transit accessible in a beautiful office.

    Responsibilities of the Role:

    • Be the main point of contact to arrange international travel arrangements, meetings, calendars, and internal and external requests 
    • Coordination and execution of events
    • Preparation of briefing notes and meeting minutes
    • Assist with communication documents such as email correspondence and letters
    • Coordinate the payment of department expenses and staff expense claims
    • Planning and execution of family vacations and events

    Requirements for the Role:

    • Minimum 5+ years of experience in an executive support level role in a fast paced and high energy work environment
    • Advanced knowledge of Excel, Outlook, Word, and PowerPoint, social media
    • Extremely organized with the ability to prioritize tasks, coordinate, and multitask, and act with diplomacy and tact
    • Top notch communication skills (both written and verbal)
    • Personable and approachable with good sense of humour!

    How Much:

    • Competitive base salary & bonus
    • Excellent medical and dental package

    When & How to Apply: 

    This role is expected to move extremely quickly. Please submit your resume in a Microsoft Word format, not PDF. If you are currently registered with Swim Recruiting, please contact your Swim Recruiter directly about this role.

  • Project Assistant

    Professional Services & Administration | Permanent | Vancouver, BC

    This is a great opportunity for someone who already knows they want to pursue a career in project management or who is seriously considering making a career change into project management. Many of the responsibilities are similar to those of an Executive Assistant. Experience supporting a global project is a significant asset, particularly an IT systems project. 

    [ + ] More

    This is a great opportunity for someone who already knows they want to pursue a career in project management or who is seriously considering making a career change into project management. Many of the responsibilities are similar to those of an Executive Assistant. Experience supporting a global project is a significant asset, particularly an IT systems project. 

    Who- the Company: 

    Our client is a high profile and reputable global public company. The corporate office is very fast-paced, and the company has a corporate culture which emphasizes learning & development, collaboration, team work, and high performance. The people at this organization are very dedicated to their work and also know how to have fun. This company truly values their employees and provide great perks that promote a healthy work life. 

    Where: 

    Downtown Vancouver. Close to public transit and many amenities like restaurants and shops. 

    What- the Role:

    We are seeking a new Project Assistant who will be responsible for supporting a large-scale project involving the roll-out of a new system. The Project Assistant will track and document project deliverables, coordinate business travel related to the project, manage calendars, prepare meeting agendas, update consolidated cost and expense reports, maintain Intranet project pages, and participate in project meetings and communications. This is a varied role and a fantastic opportunity for an individual who is keen to pursue a long-term career in project management. Swim will provide interested candidates with a thorough job description.

    Who- the Candidate:

    We are seeking people who enjoy engaging and challenging work in a fast-paced environment and collaborating with high-performing professionals. Qualified candidates will have at least 2 years’ relevant experience in administration (ideally project administration), and experience working in a similarly fast-paced and complex professional work environment. Pursuit of PMP certification is a plus, as is experience using SharePoint and/or Microsoft Project. Experience supporting an IT or Systems project is a significant asset, as is work experience in a global organization

    How Much: 

    Competitive base salary commensurate with experience and skills. This company provides permanent employees with an excellent total compensation package. 

    When & How to Apply: 

    This search is moving extremely quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume. 

  • Senior Experience Ambassador

    Professional Services & Administration | Permanent | Delta, BC

    Do you have experience supporting executives and enjoy being exposed to multiple channels of a business? Be part of a growing organization in a booming industry. Chance to plant your feet in a new joint venture between two very strong organizations. This role and company have a ton of room for growth and a very hands-on culture.

    [ + ] More

    Do you have experience supporting executives and enjoy being exposed to multiple channels of a business? Be part of a growing organization in a booming industry. Chance to plant your feet in a new joint venture between two very strong organizations. This role and company have a ton of room for growth and a very hands-on culture.

    Who - the Company: 

    Our client is a federally licensed producer in the Marijuana industry, specializing in the distribution of physical product and plant extracts. With operations growing at a rapid pace, they are wanting to build a dedicated team to continue getting their quality products to market.

    What - the Role: 

    Reporting to the VP of People and Experience, the Sr. Experience Ambassador will support executives and run the office operations. Duties include:

    • Booking travel arrangements
    • Managing employee expenses
    • Managing a front desk staff member
    • Organizing and managing vendors and contractors during projects/renovations
    • Office supply runs and organizations
    • Event and team building management
    • Other duties on an ad-hoc basis

    Who - the Candidate: 

    The ideal candidate will have experience supporting senior level staff, event/organizational management, office management experience, access to a vehicle, and be very hands-on and organized. Must have strong communication skills and have an ambition for learning and progressing in their career. This is a great role for someone who enjoys ensuring an office runs smoothly and is comfortable being leaned on for various tasks. This organization will provide the candidate with exposure to business operations, project and facility management, and supply chain, so an eager to learn is a must.

    Where: 

    Delta

    How Much: 

    Compensation based on experience, with an ideal range of $65-80k + benefits

    When & How to Apply: 

    This search is moving extremely quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume. 

  • Manager, Credit & Contracts

    Professional Services & Administration | Permanent | Langley, BC

    This is a fantastic career opportunity for someone living in or close to Langley, BC! We are seeking business professionals who have senior-level experience reviewing letters of guarantee, letters of credit, purchase agreements, service contracts, and other business documents. Experience within credit and collections is highly preferred. 

    [ + ] More

    This is a fantastic career opportunity for someone living in or close to Langley, BC! We are seeking business professionals who have senior-level experience reviewing letters of guarantee, letters of credit, purchase agreements, service contracts, and other business documents. Experience within credit and collections is highly preferred. 

    Who- the Company: 

    Our client is in the manufacturing industry and they have built a solid reputation over the past 20 years. This is a global organization and they are dedicated to their customers and to continuously advancing their products.

    What- the Role: 

    This successful company is seeking a new full-time and permanent Manager of Credit & Contracts who will grow professionally with the company for many years. The new Manager will have a role integral to the company’s business operations and hence this role requires someone with business savvy and a detail-oriented nature. The new Manager will report directly to the CFO (a wonderful leader) and will have the support of an A/R & Billing Clerk. This role will involve partnership and communication with various internal departments, such as Sales, Accounting, and Operations, as well as external interaction with customers around the world. 

    Responsibilities will be ever-evolving, but will include such things as:

    • Reviewing and Editing Legal & Business Documents:
      • Letters of Guarantee from Banks 
      • Letters of Credit
    • Purchase Agreements 
    • Master Service Contracts 
    • Liaising with Banks on internal transactions 
    • Accounts Receivable and Invoicing 
    • Collections, as per signed contracts        

    Where: 

    Corporate office in Langley, BC, close to a few highways.  We’re seeking candidates who view the Langley location as a plus, not a negative! 

    Who- the Candidate: 

    We are seeking business professionals with around 5 years recent and relevant work experience critically reviewing such business documents as letters of guarantee, letters of credit, and purchase agreements. Candidates will have worked for a mid-sized to large company (i.e. 200 or more employees) and preferably in a manufacturing environment. 
    We are seeking high performers who are accountable and curious, and who are transparent, honest, and consistent communicators. Problem-solving skills will be used daily in this job, and we are seeking self-motivated types who are thinkers as well as doers.  

    How Much: 

    Salary commensurate with level of experience and depth of skills, please discuss with Swim. There is also good health & dental benefits and potential for professional development support. 

    When & How to Apply: 

    Swim Recruiting has been engaged exclusively on this role and will be representing short-listed candidates directly to the hiring team. If you are interested in and excited about this great opportunity, please do not hesitate in applying as this search is moving very quickly! If you have a Recruiter at Swim already, please reach out to that individual directly. If you do not yet have a contact at Swim Recruiting, please hit “Apply Now” to send us your resume. 


  • Commercial Account Manager

    Professional Services & Administration | Permanent | Richmond, BC

    We are looking for an experienced Commercial Account Manager within an industrial environment. Ideal candidate will be a team player with a positive attitude, and 2 years of supervisory experience with a team of 20+ staff. 

    [ + ] More

    We are looking for an experienced Commercial Account Manager within an industrial environment. Ideal candidate will be a team player with a positive attitude, and 2 years of supervisory experience with a team of 20+ staff. 

    Who - the Company: 

    Our client is a well-established and successful organization who has been in business for over 25 years, with a fun-loving work environment. A leader in their own industry, they have diversified and grown the business, both organically and through acquisitions, and operate throughout North America.

    What - the Role:

    Commercial Account Manager, reporting into the General Manager. The successful incumbent will have 20+ direct reports to begin with and this will go up to 50+ direct reports in the future. Successful candidate will be responsible for managing customer accounts, ensuring all tasks are completed, and all customer complains are resolved. Duties include, but are not limited to -
    • Responsible for developing strong relationships with customers by providing fast and excellent customer service 
    • Actively pursue new business 
    • Monitor all local competition and recommend competitive strategies to grow customer base
    • Development and implementation of new sales programs and marketing plans to enhance customer participation
    • Leads the performance and development of the employees
    • Recruits, assesses, hires, and trains the team in accordance with the performance criteria agreed upon by management.

    Who - the Candidate: 

    We are seeking candidates with a positive attitude and minimum 2 years of supervisory experience. Successful candidate will be solid mentor, humble and confident, with excellent communication skills and customer service experience. Experience within an industrial environment is a must have (for example – machinery, automotive, or a factory environment etc.).
    • Over 2 years of experience in a management role, managing a team of 20+ direct reports
    • Experience with enterprise software solutions, including CRM, & all Microsoft Office applications.
    • Extensive experience in all aspects of Supply & Demand Relationship Management.
    • Proven leadership and ability to drive sales teams, both inside and field.

    Where: 

    Richmond, BC

    How Much:

    Attractive compensation including a bonus plan, great benefits, including RRSP match, and great vacation/personal days. Please discuss with Swim. 

    When & How to Apply: 

    This search is moving extremely quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume. 

  • Office Manager

    Professional Services & Administration | Contract | Vancouver, BC

    Oops! No Opportunity Summary Provided :(

    [ + ] More

    Who- the Company: Our client is a successful and well-established, award-winning organization within their industry, with offices across Western Canada.


    Where: Located in a great location in Vancouver, pretty close to Granville Island.


    What- the Role: Office Manager, providing support to the President, and the Operations and Events team. This role is a 5-month contract. This role involves diverse administrative, reception and accounting duties.


    Who- the Candidate: If you are a quick learner who takes initiative and enjoys assisting various departments, then this is an excellent opportunity for you! Successful candidate will have experience working in a fast-paced environment, wearing multiple hats, and will excel at prioritizing tasks. 


    • Minimum two years of Office Management experience
    • Proficient in Microsoft Office, specifically Word, Excel and Outlook
    • Exceptional attention to detail and great communication skills


    How Much: Commensurate with experience


    When & How to Apply:This search is moving very quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume in Word format.


  • Office Administrative Assistant

    Professional Services & Administration | Permanent | Vancouver, BC

    Oops! No Opportunity Summary Provided :(

    [ + ] More

    Who- the Company: Our Client has a fantastic corporate culture filled with frequent social staff events and they know how to spoil their staff. If you love working in an energetic environment with like-minded professionals who believe in working hard and playing hard, then this role may be for you! This talented group of people values innovation and teamwork. 


    What- the Role: We are seeking a new Office Assistant who will provide administrative support in the fast-paced and dynamic head office. Duties will include greeting visitors and getting them signed in, sorting and distributing mail, ordering and organizing couriered deliveries, ordering food and supplies for the office, and preparing rooms for meetings. The Office Assistant will be mainly sitting at the front desk, but often going to the back office to help with ad hoc projects. 


    Why: This is an opportunity to show off your natural administration and customer services super skills, while gaining valuable work experience with one of the most fun-loving companies in Vancouver.


    Who- the Candidate: You take your work very seriously, but also know how to have fun. You are laid-back, friendly, organized, and can get along with just about anybody. Top-notch customer service skills are crucial in this role, as is the ability to multi-task and take care of diverse tasks with accuracy and efficiency. 


    • Qualified candidates will have at least 1-year relevant work experience in an office administration and/or receptionist role. 
    • Good computer and systems skills are required.
    • Polished, clear, and professional communication style (verbal and written).  

    Where: Vancouver, BC. Open-concept and modern office space.


    How Much: Base salary commensurate with level of experience and education- please discuss with Swim. Total compensation package includes a strong health benefits package and eligibility for a discretionary performance-based bonus. Oh, and don’t forget the frequent and fun social events held for staff throughout the year! 


    When & How to Apply: If you are qualified for, and interested in, this opportunity with a fantastic Vancouver-based organization, please let Swim Recruiting know as soon as possible as this search is moving quickly! If you already have a Recruiter at Swim, please reach out directly.  If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume. All candidate applications are treated very confidentially. 

  • Administrative Assistant, Purchasing & Distribution (full-time, permanent)

    Professional Services & Administration | Permanent | North Vancouver, BC

    [ + ] More

    Who- the Client: Our client is a Canadian-owned and privately-held company with a Corporate Head Office in North Vancouver, BC. They are an extremely successful organization with a tremendous corporate culture and they have repeatedly earned recognition as one of the country’s best managed companies.


    Who- the Candidate: We are seeking an exceptional administrative professional with a strong business sense! This is a unique opportunity to join a very progressive and career-oriented organization, so we are looking for like-minded individuals. This role requires a mature and professional attitude, strong organizational, administrative and communication skills. The incumbent must also have the ability to work independently, manage multiple tasks and meet strict deadlines under pressure. This role requires a minimum of three years of experience providing support in a fast-paced office environment and a degree or diploma, ideally in business, is proffered. 


    What- the Opportunity: This position provides administrative support to the Purchasing & Distribution department, primarily the Department Director and Purchasing Managers. This role requires a thorough understanding of computer software and general word processing, including Microsoft Office (Word, Excel, and PowerPoint) and Adobe. 


    Where: North Vancouver, BC. This location is very transit-friendly as it is close to the SeaBus Station and various bus routes.


    How Much: A base salary around the range of around $40,000 to $45,000 per year. Overall package includes excellent benefits, vacation, and other generous rewards.


    When & How to Apply: If you are interested in this opportunity, please let us know today and we can discuss further! If you already have a Recruiter at Swim, please reach out directly. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.

  • Senior Project Coordinator

    Professional Services & Administration | Permanent | Vancouver, AB

    Oops! No Opportunity Summary Provided :(

    [ + ] More

    Who- the Company: Our client is a successful civil contracting and land development company with an impressive history and great reputation.  


    Where: Vancouver. 


    What- the Role: The company is seeking a new Project Coordinator to work in the company’s collaborative team. Responsibilities will be diverse and will span such areas as taking are of change orders, obtaining quotes, coordinating inspections, acquiring permits, distributing site records, collecting timesheets and invoices, administering health & safety protocol, and generally working with a variety of employees and stakeholders to facilitate the organization and tracking of projects and the resolution of any issues which come up. Reporting to a great Project Manager. Swim Recruiting can provide interested candidates with a more thorough job description. 


    Who- the Candidate: We are seeking project coordination professionals who are highly organized, passionate about doing high quality work, and effective and personable communicators. Qualified candidates will have experience in CIVIL PROJECT COORDINATION- exposure to this is key in this role. 


    How Much: Base salary commensurate with experience and qualifications, likely in the neighbourhood of $65,000 to $80,000, plus good benefits and a performance-based bonus. Please discuss further with Swim. 


    When & How to Apply: This search is moving quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume. Swim is presenting shortlisted candidates directly to the hiring team for consideration. 

  • Training and Resource Development Specialist

    Professional Services & Administration | Permanent | Chilliwack, BC

    Who - the Company: 

    [ + ] More

    Who - the Company: 
    Our client, a fantastic organisation located in the valley is a not for profit that serves to improve conditions for a number of organization! They have a great purpose and are a great employer!

    What - the Role:
    Reporting to the OHS Manager, the Training & Resource Development Specialist uses skills and experience to support the Alliance staff members for the design, development and management of training resources. He/she will be experienced in curriculum development, training content and in delivering training to the Alliance’s staff, its engaged members and potential members.
    This job is best suited for professionals who are passionate about training, have experience in developing curriculum, resources and tools and committed to reducing injury rates in the province by helping manufacturers strengthen their health and safety culture. Travel is required at times.

    The core function of the position is to develop health & safety training, tools, resources and deliver training programs to internal and external stakeholders. Working with health & safety advisors, other specialists and through research, develop appropriate programs, materials and activities that help support programs and health & safety systems development. Monitor and analyze these methods to determine the best type of training to facilitate employee and company success. Based on the findings, design and develop exercises, discussions and simulations to support the development of tools, products, training programs and resources to help employers build health & safety programs and systems. Preparing tools, study guides and manuals for employee training will be an integral function of the position.

    Who - the Candidate:
    The ideal candidate is a resourceful, strong communicator that presents well, has strong research skills and is a team player with proven experience in training. This role will support multiple departments with varied materials, topics related training so also looking for someone with strong prioritization skills, strong relationship building skills and also a strong collaborator. 

    Key Duties:
    • Develop resources, training, program material and tools using training research methodology with effective testing techniques
    • Work collaboratively with the Learning and Development Specialist in developing training material and content using instructional design
    • Produce content consulting subject matter expertise and research in developing various health & safety programs and training curriculum for employers using various formats including online webinar
    • Support the collection and compiling of academic research
    • Facilitate and deliver professional caliber training sessions to external and internal stakeholders, including safety orientation of new employees
    • Collaborate with respective departments to develop tools and training resources needed to provide internal support system to the department
    • Participate in external committees as required to support inclusion of best practices and current and evolving regulations
    • Working with the OHS Manager, lead the implementation of new programs developed at the Alliance
    • Support the OHS Manager in development and implementation of departmental processes
    • Support the Safety Advisors in responding to clients’ requests for training resources 

    Requirements: 
    • Bachelor’s degree in training and development, education, or instructional design preferred
    • Health & Safety degree or diploma- required
    • Technical and curriculum writing credentials – required
    • 5-7 years’ experience in developing health & safety resource materials, training programs
    • Public Speaking/Communications certification or equivalent with 5 years training delivery experience
    • Excellent presentation/facilitation skills with demonstrated competence in keeping the audience engaged
    • Excellent computer skills and proficient in Microsoft Office (Excel, Word, Outlook, and Access, Visio and graphics)
    • Proficiency with CRM systems and Microsoft Project
    • Ability to engage alternate viewpoints and make effective decisions
    • Excellent communication skills; experience communicating and delivering presentations to all business levels, including executive management

    Where: Located in the valley.

    How Much:
    Competitive base salary commensurate with level of skills and experience- please discuss with Swim. Plus, a fitness allowance and professional development allowance, excellent health & dental benefits, and other perks.

    When & How to Apply: 
    If you are interested in and excited about this great opportunity, please do not hesitate in applying as this search is moving very quickly! If you have a Recruiter at Swim already, please reach out to that individual directly. If you do not yet have a contact at Swim Recruiting, please hit “Apply Now” to send us your resume.