Professional Services & Administration

  • Commercial Account Manager

    Professional Services & Administration | Permanent | Richmond, BC

    We are looking for an experienced Commercial Account Manager within an industrial environment. Ideal candidate will be a team player with a positive attitude, and 2 years of supervisory experience with a team of 20+ staff. 

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    We are looking for an experienced Commercial Account Manager within an industrial environment. Ideal candidate will be a team player with a positive attitude, and 2 years of supervisory experience with a team of 20+ staff. 

    Who - the Company: 

    Our client is a well-established and successful organization who has been in business for over 25 years, with a fun-loving work environment. A leader in their own industry, they have diversified and grown the business, both organically and through acquisitions, and operate throughout North America.

    What - the Role:

    Commercial Account Manager, reporting into the General Manager. The successful incumbent will have 20+ direct reports to begin with and this will go up to 50+ direct reports in the future. Successful candidate will be responsible for managing customer accounts, ensuring all tasks are completed, and all customer complains are resolved. Duties include, but are not limited to -
    • Responsible for developing strong relationships with customers by providing fast and excellent customer service 
    • Actively pursue new business 
    • Monitor all local competition and recommend competitive strategies to grow customer base
    • Development and implementation of new sales programs and marketing plans to enhance customer participation
    • Leads the performance and development of the employees
    • Recruits, assesses, hires, and trains the team in accordance with the performance criteria agreed upon by management.

    Who - the Candidate: 

    We are seeking candidates with a positive attitude and minimum 2 years of supervisory experience. Successful candidate will be solid mentor, humble and confident, with excellent communication skills and customer service experience. Experience within an industrial environment is a must have (for example – machinery, automotive, or a factory environment etc.).
    • Over 2 years of experience in a management role, managing a team of 20+ direct reports
    • Experience with enterprise software solutions, including CRM, & all Microsoft Office applications.
    • Extensive experience in all aspects of Supply & Demand Relationship Management.
    • Proven leadership and ability to drive sales teams, both inside and field.

    Where: 

    Richmond, BC

    How Much:

    Attractive compensation including a bonus plan, great benefits, including RRSP match, and great vacation/personal days. Please discuss with Swim. 

    When & How to Apply: 

    This search is moving extremely quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume. 

  • Administrative Assistant

    Professional Services & Administration | Permanent | New Westminster, BC

    Established and reputable company with a collaborative and friendly culture. Interesting administrative role involving sales support and reception duties. Great role for someone seeking a stable administrative job in New Westminster! 

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    Established and reputable company with a collaborative and friendly culture. Interesting administrative role involving sales support and reception duties. Great role for someone seeking a stable administrative job in New Westminster! 

    Who- the Company:

    Our client is an established company that has been in business for over 25 years. This organization has a tight-knit and happy corporate culture and employs are treated well with a good benefits package and a welcoming office environment. Employees in the organization have a long tenure because they have a collaborative team and empower staff to take initiative. 

    What- the Role:

    Swim Recruiting is seeking a friendly, adaptable, and self-motivated Administrative Assistant to join this team. This role involves diverse administrative duties within office administration, reception, and supporting the busy sales team. Swim Recruiting will provide candidates with a more thorough job description. 

    Who- the Candidate:

    If you are a self-starter who takes initiative and enjoys being the face of the company as well as assisting various departments, then this is an excellent opportunity for you! The new Administrative Assistant will gain great exposure to different areas of the business (sales, accounting, inventory, etc.) and will be viewed as a crucial member of the team. 
    • At least 1 year recent and relevant office-based administrative experience
    • Self-motivated and eager to learn 
    • Strong attention to detail and excellent organizational skills 
    • Able to work collaboratively in a tight-knit team environment 
    • Excellent written and verbal communication skills
    • Good computer skills (Excel, Word, Outlook)
    • Previous experience in an inventory-based organization is preferred 

    Where: 

    New Westminster, BC. The office location close to shopping, cafes, and restaurants. Easily accessible by bus.

    How Much: 

    Base salary commensurate with experience, please discuss with Swim. This company also provides excellent extended Health and Dental benefits, 3 weeks vacation, and eligibility for an annual bonus based on company profit-sharing. 

    When & How to Apply:

    This search is moving quickly, so please do not hesitate to apply!  If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume in Word format.




  • Personal Executive Assistant- Properties & Assets

    Professional Services & Administration | Permanent | Vancouver, BC

    Unique and interesting opportunity taking care of the various properties and assets of a high-profile and successful Canadian entrepreneur! Great role for an Executive Assistant who takes an interest in property management. Occasional business travel to vacation homes will be required (BC & US). 

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    Unique and interesting opportunity taking care of the various properties and assets of a high-profile and successful Canadian entrepreneur! Great role for an Executive Assistant who takes an interest in property management. Occasional business travel to vacation homes will be required (BC & US). 

    Who - the Company: 

    Our client is a highly admired, reputable, and respected entrepreneurial family-owned company with a 25-year history.

    What - the Role:

    The founder of a successful Canadian organization is seeking a new Personal Executive Assistant to aid with Asset and Property Management. The new PEA will take care of the organization, administration, documentation, and general project management pertaining to over 10 properties (local homes, local offices, and vacation properties), numerous vehicles (cars, boats, etc.), and other significant assets (such as fine art).  

    Responsibilities include, but are not limited to, the following:

    • Developing annual budgets and plans for ongoing maintenance of properties
    • Maintaining a filing system for such things as warranties and insurance documentation
    • Overseeing renovation and repair projects
    • Assessing and hiring caretakers and other service providers, including contract negotiation 
    • Assisting with acquisition of new assets

    This position offers an exciting opportunity for an administrative professional with strong organizational skills to work in a unique capacity. 

    Swim Recruiting can provide interested candidates with a more thorough job description. 

    Who - the Candidate:

    We are seeking a seasoned administrative professional who has personal or professional experience managing properties, perhaps having previously been in an office manager, property assistant, or facilities manager capacity. Experience overseeing renovation or construction projects is an asset.  The new PEA will also have the personality and overall soft skills to mesh well with the Company’s tight-knit, collaborative, and humble team. Friendly and effective communication skills are key, as is an approachable, supportive, and down-to-earth style. Candidates will ideally have previous experience administratively supporting a family and/or successful entrepreneur. 

    Please note candidates must be able and willing to occasionally travel to the United States and holding a valid Nexus card is an asset. Candidates must also have a valid driver’s license and clean driving record. 

    Where: 

    The PEA will work Monday to Friday in a beautiful downtown Vancouver corporate office with amazing views, steps away a SkyTrain station and plenty of amenities. 

    How Much:

    A generous total compensation package, with base salary commensurate with experience and skills. The new PEA will receive great health benefits, 3 weeks vacation, an RRSP matching program, and other employee perks.      

    When & How to Apply: 

    This search is moving quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume. 
  • Executive Assistant

    Professional Services & Administration | Permanent | Vancouver, BC

    Seeking an experienced Executive Assistant for our downtown Vancouver client. Mining experience an asset. 

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    Seeking an experienced Executive Assistant for our downtown Vancouver client. Mining experience an asset. 

    Who - the Company: 

    Our client is a publicly-traded mid-tier mining company located in downtown Vancouver. They operate in various different countries and boast a highly skilled workforce with a commitment to quality and value. 

    What - the Role:

    Executive Assistant - Supporting senior level executives, you will be responsible for: 
    • Responding to numerous internal and external inquiries proactively
    • Prepare and coordinate Executive travel arrangements and meetings.
    • Take ownership of all scheduling and calendar maintenance and coordination 
    • Prepare presentation documents, assist with board materials and budgets
    • Maintain filing systems and records for the Finance & Legal Departments and other support as required.
    • Prepare and reconcile expense account claims within Corporate guidelines.
    • Establish and maintain positive working relationships with others, both internally and externally.

    Who - the Candidate:

    • Must have experience in a similar EA position within a corporate environment 
    • You must be able to support multiple people and demonstrate the capability to multi-task
    • Must have excellent communication skills 
    • You will be able to handle sensitive matter with urgency and maturity
    • Mining experience would be an asset 

    Where: 

    Downtown Vancouver. Easily accessible by public transit. 

    How Much:

    Base salary commensurate with experience. Benefits include RRSP matching, health and dental, 3 weeks’ vacation, fitness allowance, and free bike locker and showers. 

    When & How to Apply: 

    This search is moving extremely quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume. 

  • Receptionist/Office Administrator

    Professional Services & Administration | Permanent | Vancouver, BC

    Oops! No Opportunity Summary Provided :(

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    Receptionist/Office Administrator for a rapidly growing company - Interest in pursuing an accounting career a must have! 


    Who - the Company: 

    Our client is a successful construction services company in the Tri-Cities area that has been around for over 20 years. They have a great corporate culture known to promote within resulting in loyal employees.


    What - the Role:

    The new Receptionist/Office Administrator will be a key and valued member of the team managing their front desk, greet visitors to the office, answer phone and email inquiries and provide accurate information to clients and visitors. You will perform a variety of administrative and clerical tasks. If desired, you will have the opportunity to get exposure to accounting and finance related duties and to learn hands on from great mentors.


    Main Job Tasks and Responsibilities

    • Answer telephone, screen and direct calls 
    • Take and relay messages; provide information to callers
    • Greet persons entering organization; direct persons to correct destination
    • Address queries from the public and customers
    • Ensure knowledge of staff movements in and out of organization
    • Monitor visitor access and maintain security awareness
    • Prepare correspondence and documents / receive and sort mail and deliveries
    • Schedule appointments / company events
    • Maintain appointment diary
    • Organize conference and meeting room bookings
    • Co-ordinate meetings and organize catering
    • Monitor and maintain office equipment
    • Control inventory relevant to reception area
    • Tidy and maintain the reception area
    • Visa Statements
    • IPhone setup


    Who - the Candidate:


    Our client is looking for bright individuals with strong communication skills who recently graduated within an accounting discipline and/or have an interest in pursuing an accounting career. 


    Key competencies are:


    • Initiative and reliability
    • Attention to detail
    • Professional with a high sense for customer service
    • Can do attitude
    • Good stress tolerance
    • A strong interest in accounting
    • Fast and accurate typing skills


    Education and Experience:

    • High school diploma generally required and/or accounting related training
    • Knowledge of administrative and clerical procedures
    • Knowledge of computers and relevant software application
    • Knowledge of customer service principles and practices
    • Ability to work a switchboard


    How Much:

    Base salary commensurate with experience and skills, likely in the range of $40,000 to $45,000, plus benefits


    When & How to Apply: 

    This search is moving extremely quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume. 



  • Office Manager

    Professional Services & Administration | Contract | Vancouver, BC

    Oops! No Opportunity Summary Provided :(

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    Who- the Company: Our client is a successful and well-established, award-winning organization within their industry, with offices across Western Canada.


    Where: Located in a great location in Vancouver, pretty close to Granville Island.


    What- the Role: Office Manager, providing support to the President, and the Operations and Events team. This role is a 5-month contract. This role involves diverse administrative, reception and accounting duties.


    Who- the Candidate: If you are a quick learner who takes initiative and enjoys assisting various departments, then this is an excellent opportunity for you! Successful candidate will have experience working in a fast-paced environment, wearing multiple hats, and will excel at prioritizing tasks. 


    • Minimum two years of Office Management experience
    • Proficient in Microsoft Office, specifically Word, Excel and Outlook
    • Exceptional attention to detail and great communication skills


    How Much: Commensurate with experience


    When & How to Apply:This search is moving very quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume in Word format.


  • Office Administrative Assistant

    Professional Services & Administration | Permanent | Vancouver, BC

    Oops! No Opportunity Summary Provided :(

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    Who- the Company: Our Client has a fantastic corporate culture filled with frequent social staff events and they know how to spoil their staff. If you love working in an energetic environment with like-minded professionals who believe in working hard and playing hard, then this role may be for you! This talented group of people values innovation and teamwork. 


    What- the Role: We are seeking a new Office Assistant who will provide administrative support in the fast-paced and dynamic head office. Duties will include greeting visitors and getting them signed in, sorting and distributing mail, ordering and organizing couriered deliveries, ordering food and supplies for the office, and preparing rooms for meetings. The Office Assistant will be mainly sitting at the front desk, but often going to the back office to help with ad hoc projects. 


    Why: This is an opportunity to show off your natural administration and customer services super skills, while gaining valuable work experience with one of the most fun-loving companies in Vancouver.


    Who- the Candidate: You take your work very seriously, but also know how to have fun. You are laid-back, friendly, organized, and can get along with just about anybody. Top-notch customer service skills are crucial in this role, as is the ability to multi-task and take care of diverse tasks with accuracy and efficiency. 


    • Qualified candidates will have at least 1-year relevant work experience in an office administration and/or receptionist role. 
    • Good computer and systems skills are required.
    • Polished, clear, and professional communication style (verbal and written).  

    Where: Vancouver, BC. Open-concept and modern office space.


    How Much: Base salary commensurate with level of experience and education- please discuss with Swim. Total compensation package includes a strong health benefits package and eligibility for a discretionary performance-based bonus. Oh, and don’t forget the frequent and fun social events held for staff throughout the year! 


    When & How to Apply: If you are qualified for, and interested in, this opportunity with a fantastic Vancouver-based organization, please let Swim Recruiting know as soon as possible as this search is moving quickly! If you already have a Recruiter at Swim, please reach out directly.  If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume. All candidate applications are treated very confidentially. 

  • Executive Assistant - 3 month contract

    Professional Services & Administration | Contract | Vancouver, BC

    Oops! No Opportunity Summary Provided :(

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    What: One of Vancouver’s most sought-after head offices with a fun and fast-paced work environment is seeking an experienced and top notch Executive Assistant to join their dynamic team on a 3 mo. contract to start.


    Why: Our Client is seeking a fantastic Executive Assistant to work on average between 32-40 hours a week to provide vacation and sick relief for a large team of Executive Assistants. This is an exciting and great career move with a lot of visibility at the senior and executive level and could open the door to a permanent opportunity with one of Vancouver’s top companies!


    Where: Close to downtown Vancouver, BC in a beautiful office space.


    Responsibilities of the Role:

    • Coordinate Executive’s calendars and meetings
    • Provide a variety of administrative support relating to: editing documents, writing documents, maintaining confidential information, and tracking company expenses
    • Coordinate travel arrangements for executives (booking flights, accommodation, and car rentals)
    • Coordinate with a variety of departments and assist with special projects/events as assigned

    Requirements for the Role:

    • 3-5 years’ experience as an Executive Assistant to Directors/VPs in a busy and fast-paced work environment
    • Proficient in Microsoft Office (Excel, Word, Power Point, and Outlook)
    • Strong attention to detail with the ability to multi-task and work with various departments
    • Post-secondary education is preferred
    • Excellent written and verbal communication skills with excellent editing skills


  • Administrative Assistant, Purchasing & Distribution (full-time, permanent)

    Professional Services & Administration | Permanent | North Vancouver, BC

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    Who- the Client: Our client is a Canadian-owned and privately-held company with a Corporate Head Office in North Vancouver, BC. They are an extremely successful organization with a tremendous corporate culture and they have repeatedly earned recognition as one of the country’s best managed companies.


    Who- the Candidate: We are seeking an exceptional administrative professional with a strong business sense! This is a unique opportunity to join a very progressive and career-oriented organization, so we are looking for like-minded individuals. This role requires a mature and professional attitude, strong organizational, administrative and communication skills. The incumbent must also have the ability to work independently, manage multiple tasks and meet strict deadlines under pressure. This role requires a minimum of three years of experience providing support in a fast-paced office environment and a degree or diploma, ideally in business, is proffered. 


    What- the Opportunity: This position provides administrative support to the Purchasing & Distribution department, primarily the Department Director and Purchasing Managers. This role requires a thorough understanding of computer software and general word processing, including Microsoft Office (Word, Excel, and PowerPoint) and Adobe. 


    Where: North Vancouver, BC. This location is very transit-friendly as it is close to the SeaBus Station and various bus routes.


    How Much: A base salary around the range of around $40,000 to $45,000 per year. Overall package includes excellent benefits, vacation, and other generous rewards.


    When & How to Apply: If you are interested in this opportunity, please let us know today and we can discuss further! If you already have a Recruiter at Swim, please reach out directly. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.

  • Senior Project Coordinator

    Professional Services & Administration | Permanent | Vancouver, AB

    Oops! No Opportunity Summary Provided :(

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    Who- the Company: Our client is a successful civil contracting and land development company with an impressive history and great reputation.  


    Where: Vancouver. 


    What- the Role: The company is seeking a new Project Coordinator to work in the company’s collaborative team. Responsibilities will be diverse and will span such areas as taking are of change orders, obtaining quotes, coordinating inspections, acquiring permits, distributing site records, collecting timesheets and invoices, administering health & safety protocol, and generally working with a variety of employees and stakeholders to facilitate the organization and tracking of projects and the resolution of any issues which come up. Reporting to a great Project Manager. Swim Recruiting can provide interested candidates with a more thorough job description. 


    Who- the Candidate: We are seeking project coordination professionals who are highly organized, passionate about doing high quality work, and effective and personable communicators. Qualified candidates will have experience in CIVIL PROJECT COORDINATION- exposure to this is key in this role. 


    How Much: Base salary commensurate with experience and qualifications, likely in the neighbourhood of $65,000 to $80,000, plus good benefits and a performance-based bonus. Please discuss further with Swim. 


    When & How to Apply: This search is moving quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume. Swim is presenting shortlisted candidates directly to the hiring team for consideration. 

  • Training and Resource Development Specialist

    Professional Services & Administration | Permanent | Chilliwack, BC

    Who - the Company: 

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    Who - the Company: 
    Our client, a fantastic organisation located in the valley is a not for profit that serves to improve conditions for a number of organization! They have a great purpose and are a great employer!

    What - the Role:
    Reporting to the OHS Manager, the Training & Resource Development Specialist uses skills and experience to support the Alliance staff members for the design, development and management of training resources. He/she will be experienced in curriculum development, training content and in delivering training to the Alliance’s staff, its engaged members and potential members.
    This job is best suited for professionals who are passionate about training, have experience in developing curriculum, resources and tools and committed to reducing injury rates in the province by helping manufacturers strengthen their health and safety culture. Travel is required at times.

    The core function of the position is to develop health & safety training, tools, resources and deliver training programs to internal and external stakeholders. Working with health & safety advisors, other specialists and through research, develop appropriate programs, materials and activities that help support programs and health & safety systems development. Monitor and analyze these methods to determine the best type of training to facilitate employee and company success. Based on the findings, design and develop exercises, discussions and simulations to support the development of tools, products, training programs and resources to help employers build health & safety programs and systems. Preparing tools, study guides and manuals for employee training will be an integral function of the position.

    Who - the Candidate:
    The ideal candidate is a resourceful, strong communicator that presents well, has strong research skills and is a team player with proven experience in training. This role will support multiple departments with varied materials, topics related training so also looking for someone with strong prioritization skills, strong relationship building skills and also a strong collaborator. 

    Key Duties:
    • Develop resources, training, program material and tools using training research methodology with effective testing techniques
    • Work collaboratively with the Learning and Development Specialist in developing training material and content using instructional design
    • Produce content consulting subject matter expertise and research in developing various health & safety programs and training curriculum for employers using various formats including online webinar
    • Support the collection and compiling of academic research
    • Facilitate and deliver professional caliber training sessions to external and internal stakeholders, including safety orientation of new employees
    • Collaborate with respective departments to develop tools and training resources needed to provide internal support system to the department
    • Participate in external committees as required to support inclusion of best practices and current and evolving regulations
    • Working with the OHS Manager, lead the implementation of new programs developed at the Alliance
    • Support the OHS Manager in development and implementation of departmental processes
    • Support the Safety Advisors in responding to clients’ requests for training resources 

    Requirements: 
    • Bachelor’s degree in training and development, education, or instructional design preferred
    • Health & Safety degree or diploma- required
    • Technical and curriculum writing credentials – required
    • 5-7 years’ experience in developing health & safety resource materials, training programs
    • Public Speaking/Communications certification or equivalent with 5 years training delivery experience
    • Excellent presentation/facilitation skills with demonstrated competence in keeping the audience engaged
    • Excellent computer skills and proficient in Microsoft Office (Excel, Word, Outlook, and Access, Visio and graphics)
    • Proficiency with CRM systems and Microsoft Project
    • Ability to engage alternate viewpoints and make effective decisions
    • Excellent communication skills; experience communicating and delivering presentations to all business levels, including executive management

    Where: Located in the valley.

    How Much:
    Competitive base salary commensurate with level of skills and experience- please discuss with Swim. Plus, a fitness allowance and professional development allowance, excellent health & dental benefits, and other perks.

    When & How to Apply: 
    If you are interested in and excited about this great opportunity, please do not hesitate in applying as this search is moving very quickly! If you have a Recruiter at Swim already, please reach out to that individual directly. If you do not yet have a contact at Swim Recruiting, please hit “Apply Now” to send us your resume.