Administrative Support - Legal
We're looking for someone who not only has strong coordination skills, including experience managing complex scheduling across multiple stakeholders but who also brings genuine enthusiasm, initiative, and a desire to actively contribute to a positive, collaborative team environment.
This role is a 1-year contract with potential for extension if performance and business needs align.
Who – The Company:
A local Vancouver success story with global operations and an impeccable reputation.
What- The Role:
We’re looking for a highly organized, detail-oriented Administrative Support professional to join our Client’s Legal Operations team and provide critical support to multiple Legal Directors. Your day-to-day will include managing complex calendars, coordinating travel, and facilitating team meetings and communications. You’ll also play a key role in organizing legal resources, triaging incoming requests, and helping to streamline operational processes. A strong candidate will be proactive, resourceful, and thrive in a fast-paced, collaborative environment.
- Maintain calendars for 5+ Legal Directors.
- Coordinate travel arrangements and itineraries; support planning and logistics for team meetings and events.
- Provide administrative and project support, including maintaining legal resources on SharePoint.
- Triage and route incoming legal requests through our intake system (ServiceNow).
- Contribute to the continuous improvement of intake and triage workflows.
- Draft and distribute internal communications such as meeting invites, agendas, and team-wide updates.
Who – The Candidate:
- Bachelor’s degree, or equivalent experience, required.
- Experience in a legal department or law firm operations preferred but not required.
- Self-directed with a strong work ethic; capable of working independently with limited supervision.
- Strong proficiency in Microsoft Office, including Excel, PowerPoint, Outlook, and Word and help supporting quick-turn presentations and meeting requests.
- Experience with ServiceNow is a plus.
How much:
$31-32.70/hr commensurate with experience + 4% vacation pay.
Where:
Vancouver, this role is onsite 3 days/week, 2 remote days.
When & How To Apply:
Swim Recruiting has been engaged as a trusted recruitment agency partner on this important search. If you are interested and already have a Recruiter at Swim, please reach out very soon.