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Administrative Support – Legal
We’re looking for someone who not only has strong coordination skills, including experience managing complex scheduling across multiple stakeholders but who also brings genuine enthusiasm, initiative, and a desire to actively contribute to a positive, collaborative team environment.
This role is a 1-year contract with potential for extension if performance and business needs align.
 

Who – The Company: 

A local Vancouver success story with global operations and an impeccable reputation.
 

What- The Role:

We’re looking for a highly organized, detail-oriented Administrative Support professional to join our Client’s Legal Operations team and provide critical support to multiple Legal Directors. Your day-to-day will include managing complex calendars, coordinating travel, and facilitating team meetings and communications. You’ll also play a key role in organizing legal resources, triaging incoming requests, and helping to streamline operational processes. A strong candidate will be proactive, resourceful, and thrive in a fast-paced, collaborative environment.

• Maintain calendars for 5+ Legal Directors.
• Coordinate travel arrangements and itineraries; support planning and logistics for team meetings and events.
• Provide administrative and project support, including maintaining legal resources on SharePoint.
• Triage and route incoming legal requests through our intake system (ServiceNow).
• Contribute to the continuous improvement of intake and triage workflows.
• Draft and distribute internal communications such as meeting invites, agendas, and team-wide updates.

Who – The Candidate:

• Bachelor’s degree, or equivalent experience, required. 
• Experience in a legal department or law firm operations preferred but not required. 
• Self-directed with a strong work ethic; capable of working independently with limited supervision. 
• Strong proficiency in Microsoft Office, including Excel, PowerPoint, Outlook, and Word and help supporting quick-turn presentations and meeting requests. 
• Experience with ServiceNow is a plus. 

How much:

$31-32.70/hr commensurate with experience + 4% vacation pay.
 

Where:

Vancouver, this role is onsite 3 days/week, 2 remote days.
 

When & How To Apply: 

Swim Recruiting has been engaged as a trusted recruitment agency partner on this important search. If you are interested and already have a Recruiter at Swim, please reach out very soon.