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Our client, a fantastic purpose-based organization is extremely busy at the moment and is looking for some immediate contract support for 3 months to support scheduling of high-volume recruitment and hr coordination support. This role is a unique role that offers a wide variety of HR exposure to support operations.

Who - the Company:

Fascinating public company that is purpose driven working towards therapies and treatments. The company is going through huge growth growing year over year and include a great group of smart, talented, collaborative individuals who are all excited about the transformation the company is undergoing!

This opportunity:

HR Coordinator (3-month contract)
We are seeking a contract Human Resources Coordinator to join our HR Operations team initially on a 3-month contract. As a representative of the HR team, the successful candidate will work to ensure the department and company processes are closely followed to ensure an exceptional experience for employees and candidates with regards to scheduling of high-volume recruitment, onboarding and orientation activities, and other employee life-cycle activities for the operating group they support. This position will also support the recruitment coordination of various levels of positions including executive level positions (VP and above). In addition, there will be an opportunity to contribute to various special projects.  The successful candidate will gain exposure across the various HR programs with a particular focus on ensuring compliance processes and documentation are streamlined and up-to-date. This is an exciting opportunity for an individual who enjoys working in a fast-paced, data-driven, and complex organization. 

This position reports to the Senior Manager, Human Resources and will be based in Vancouver, BC, Canada. The level of the position will be commensurate with the candidate’s education and industry experience. This role is a hybrid position, requiring a minimum of 2 days per week in the office.

Responsibilities:

• Coordinate full-cycle recruitment, including drafting/sending recruitment approval forms, posting jobs in Canada and in the US, scheduling interviews/reference checks/debrief sessions, and drafting employment agreements in accordance with legal requirements.  Collaborate with hiring managers and leaders to ensure interview scheduling is well-managed and prioritized accordingly. Recruitment support for executive level roles may also include additional duties such as:
  • Working with executive support colleagues to schedule virtual and in-person interviews across senior team calendars, considering all the logistical activities for local and virtual interview arrangements.
  • Ensuring candidate interactions and coordinating with recruitment agencies on candidate pipeline are timely and well-managed
  • Making and managing all travel and accommodation arrangements and prepare detailed travel packages, including itineraries and supporting documents for senior level candidates.
  • Support candidate expense tracking when required (e.g. interview expenses, relocation etc.).
• Coordinate onboarding activities, including scheduling pre-arrival communication with new hires, supporting hiring managers with the Manager Checklist, arranging Corporate Orientation schedules with internal trainers, administrating applicable work authorization processes such as Form I-9 verifications and following up with new hires to ensure required corporate training is completed. 
• Coordinate employee life-cycle activities including but not limited to tracking annual objectives and performance management activities, drafting employee change forms and letters, compensation administration, and departure letters.
• On a regular basis, ensure high quality and accurate data entry and maintenance activities for Xenon’s Human Resources Information System (HRIS) Dayforce, for Core, Recruiting, Onboarding and Performance modules in collaboration with the HR team.
• Collaborate with the Payroll team to ensure timely submission of HR information as required.
• Support the delivery of Xenon’s student programs with hiring managers and the local post-secondary institutions, as applicable. 
• Support the administration of Xenon’s Recognition programs, including employee communications, maintaining and utilizing our e-gift card system, collecting utilization metrics and feedback and rolling out incremental improvements.
• Provide new hire and tenure data to Corporate Affairs/Communications for Town Hall and Department Head meetings in a timely fashion. Information is reviewed by an HR team member for accuracy and quality.
• Act as a key point of contact for updating processes and maintaining documents in accordance with regulations for various employment processes (e.g. Form I-9 verifications and documentation, E-Verify submissions, multi-jurisdictional US workplace employment posters, etc.).
• Stay up to date with relevant training and processes for relevant systems and tools that Xenon utilizes.
• Provide clear information and explanations to employees regarding established and routine human resource programs, policies, and procedures.  As necessary, exercise judgment and escalate sensitive and/or complex matters to a senior member of the HR team in a timely fashion.
• Coordinate all aspects of HR administration in accordance with set guidelines, including but not limited to maintaining employee files, preparing org charts upon request, expense management, maintaining templates and business records and other duties as assigned.
• On a regular basis, coordinate invoices, conduct HR Credit Card reconciliations, and track HR Budget in accordance with our Annual Operating Plan (AOP). Ensure invoices are appropriately coded and approved in accordance with the Approvals Matrix, as required. Support quarterly accrual amounts with Program Leads and Finance upon request.
• On occasion, provide administrative support to the Executive Vice President, Human Resources, including calendar management, travel arrangements and preparing expense reports.
• Conduct all behavior in a professional and respectful manner while maintaining confidentiality.
• Conduct work with a high level of accuracy and quality; proactively seeking ways for process improvements and streamlining.
• Act in accordance with Company policies, including, for example, the Code of Business Conduct and Ethics and ensure policies are understood and followed.
• Other duties as assigned.

Who the candidate- key qualifications:

• Bachelor’s degree in Business Administration with a specialization in Human Resources Management is desired; degrees in Commerce or Psychology may be considered.
• 2+ years of relevant HR support and recruitment scheduling experience.
• Excellent computer and software skills, specifically with Microsoft products (Outlook, Teams, Word, Excel, PowerPoint). High aptitude for learning new technology/systems. Bonus points if you have used a particular scheduling system called Prelude.
• Previous experience with Dayforce (Core, Onboarding, Recruitment, Performance, Report Writing) is an asset.
• High standard of ethics, confidentiality and diplomacy in handling of sensitive information, exercising sound judgment and maturity.  
• Outstanding organizational and time management skills with a proven ability to meet deadlines.
• A self-starter who displays a strong desire to take initiative and a proven ability to be resourceful; identifies/anticipates issues and resolves problems in a timely manner using solid analytical and problem-solving skills.
• Strong interpersonal skills by focusing on developing long-term relationships with all levels in the organization to facilitate work efforts, alignment, and collaboration.
• Flexibility to work within constantly changing priorities and being able to prioritize responsibilities accordingly to meet deadlines in a positive and calm manner.
• Ability to work effectively in a dynamic/matrix team setting; collaborating with various team and cross-functional members on different tasks and projects.
• Excellent verbal, written and presentation skills.
• Process oriented with a high attention to detail.
• Ability to work MT or CT time zone hours is preferred; ability to work non-standard hours in special circumstances.

Location:

Burnaby, BC- Hybrid 2 days in office.

How much:

Hourly rate plus 4% in lieu of vacation. Likely in the range of $30-32 an hour.

When & How to Apply:

This search is moving quickly as they are looking for someone to start in the new year. If you are interested in this unique and fulfilling recruitment opportunity with a large, well-established company, I’d love to discuss with you further! 

Fantastic HR opportunity with a not-for-profit organization that is doing important work in British Columbia communities and that is growing quickly. Good work life balance, great benefits, hybrid work schedule (working up to 3 days/week at home). Based in Surrey. Opportunity for long-term career development. Seeking candidates who have worked in government, public sector, and/or not-for-profit/NPO. 

Who- the Company: 

Our client is a not-for-profit values-based organization that provides essential programs and services to the communities they support. The organization is currently over 300 employees plus a Board of Directors, with a growing HR department.

What- the Role:

Our client seeking a new Human Resources Advisor. This is a newly created role due to increasing business needs. The HR Advisor will report to the Senior Manager of HR and work with other HR colleagues in recruitment, HR projects, payroll & compensation, etc. The HR Advisor’s primary responsibility will be taking care of employee relations for 300+ employees- this involves coaching leaders in the operations on HR best practices, investigations, managing leaves of absence, consulting with employment lawyers, putting in place performance improvement plans, and taking care of terminations. The HR Advisor will be very informed of provincial and federal labour laws and will keep up to date on changing laws and trends. SWIM will provide interested candidates with a thorough job description.

Who- the Candidate:

We are looking for an individual with at least 5 years of progressive HR work experience, with a focus on employee relations. Experience working in a relevant sector is required- i.e. Government, NPO, and/or public sector. Some form of HR education is required (a degree, certificate, diploma, CPHR designation, etc.). Experience using an HRIS is important, and we are looking for candidates who are confident using technology. Qualified candidates will have the ability to track HR data and understand what that data means for the business. Candidates will have a friendly, clear, and professional communication style, and will have a caring and compassionate approach.

How Much:

Base salary is commensurate with HR skills, experience, and education, likely in the range of $70,000 to $85,000. Please note that although the base salary is not very high, the overall compensation package is very generous-the HR Advisor will be on a Pension Plan, will receive a competitive amount of paid time off (vacation days, personal days, sick days, extra time off in late December), and will also get PD support, great health & dental benefits (100% employer paid), and a small transit subsidy. Additionally, this organization works on a 37.5 hour work week and someone who is very hardworking, efficient and productive should be able to achieve good work/life balance in this position.

Where:

HYBRID. The company is headquartered in Surrey, very close to a Skytrain station. There is parking nearby. Initially the HR Advisor will work from the office 4 to 5 days a week during training and onboarding. Longer term, the Advisor can start to work from home 2 days a week on average.

When & How to Apply: 

Swim Recruiting will be presenting the profiles of short-listed candidates directly to the hiring team. This search is moving very quickly so please do not hesitate to apply if you are interested!  If you already have a Recruitment Consultant at SWIM, please reach out to that person very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' to send us your resume (preferably in MS Word format as it works best with our internal systems). Thank you!
 

Senior Benefits Consultant – US

Drive impactful change at our Client as a Senior Benefits Consultant - US, where you'll shape and manage US benefits, wellness, and retirement programs. Utilize your expertise in US benefits legislation, large-scale transformation, and change management to align our client’s programs and lead cross-functional projects that improve the employee experience across the organization.
Please note this is a 3 to 4-month contract with chance for extension if business needs align. Client is flexible to accommodate part time of full-time hours.

Who- the Company:

A global design and manufacturing company with an impeccable reputation.  Our client offers a fast-paced, rewarding, and inclusive environment.
 

What- the Opportunity: 

As the Senior Benefits Consultant - US, you are a seasoned subject matter expert on both US benefits knowledge and navigating through large-scale transformation projects with multiple parties with varying legislations.
In partnership with the Manager, Benefits, you will play a leading role in the change management roadmap, transition of accountability and administration training of US benefits, wellness, leaves and retirement programs. You will drive the initiatives required to benchmark our client’ current programs with available market data and make recommendations on alignment while understanding impacts to legislated testing and costs to the shared group entity.

If you were in the Senior Benefits Consultant – US role now, here are some of the core activities you would be doing:

• Driving the initial project enrollment for all stakeholders’ awareness and approval.
• Providing recommendation on project milestones, governance and tactical activities associated with the change management strategy.
• Partnering with the Manager, Benefits to identify and establish goals in the implementation plan to achieve key deliverables within expected timeframes. Establishing a regular cadence of communication channels to inform stakeholders on the progress, risk management and expected outcomes.
• Identifies gaps in available programs and makes recommendations on opportunities for alignment based on results of external benchmarking to maintain our client’s position as an employer of choice.
• Creating holistic change management impact assessments, mapping out current and future designs recommendations and impact to costs, process, required filing and non-discriminatory testing.
• Crafting the communicating strategy on the benefits transition to provide awareness and path of least disruption to the employee experience.
• Participating in other total rewards projects and duties, as assigned.

Here are some of the things you could be working on in the future:

• Leading large-scale projects navigating through complexities of varying regulations and governance of benefits, wellness, retirement and leaves programs in the United States.
• Coaching and mentoring the project team on best practices and proactive change management methodologies.

Who- the Candidate:

• You have a post-secondary education in Human Resources or Business (or the equivalent experience), with a minimum of 10 years’ working experience with a United States or global benefits environment.
• You have a strong knowledge of United States benefits-related legislation, with the ability to learn and understand emerging United States and global regulations including ACA, ERISA, COBRA, FMLA and Section 125 (Cafeteria Plan) in accordance with the IRS.
• Demonstrating a thorough understanding of both people, technology and legislative components of a large-scale transformation project.
• You have proven experience as a senior consultant or people leader in driving results in large cross-functional projects, involving change management.
• Strong analytical and problem-solving skills, with experience analyzing complex business needs and translating them into a change plan that accommodates all involved parties.
• Strong communication and presentation skills, with the ability to convey complex information to stakeholders at all levels of the organization.
• Ability to manage multiple projects simultaneously, prioritize tasks, and meet deadlines.
• A self-starter who can thrive in a fast-paced mature start-up environment with rapid company growth.

Where:

Remote opportunity - must be living in Canada and have eligibility to work in Canada.

How Much:

Hourly rate commensurate with experience in the range of $60-63/hr + 4% vacation pay.

When & How to Apply: 

This search is moving extremely quickly, so please don’t hesitate to apply if you are qualified for and interested in this great opportunity. If you already have a Recruiter at Swim, please reach out to that person directly.  If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume. Thanks!