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Human Resources & Administration Coordinator
This is an excellent role for a well-rounded HR professional who is passionate about working for a values-based and purpose-driven education in the healthcare research space. You will support the organizations growth by managing essential HR functions, ensuring effective recruitment, taking care of payroll administration, and developing impactful job descriptions.

Who- the Companies:

This organization is widely respected for funding and fostering world-class health research. With significant long-term funding secured, it is poised for continued growth and plans to expand its team to further impact healthcare and scientific research across the country. This is a workplace where you can feel truly proud to contribute, knowing that your work supports vital advancements in health and wellness.
 

What- the Role:

Our client is looking for a detail-oriented and proactive Human Resources & Administration Coordinator to join their team on a 20-month contract. This role will be instrumental in supporting HR operations, administrative functions, and events planning for a diverse, Canada-wide team. Reporting to the Chief Financial Officer, the Coordinator will work closely with the Board of Directors, senior leadership team, and employees across provinces to streamline HR processes and enhance organizational compliance. The successful candidate will provide essential HR support in recruitment, payroll, employee relations, and governance, ensuring alignment with strategic objectives and regulatory requirements.
Key Responsibilities and Accountabilities Include:

• Recruitment Coordination:
  • Oversee end-to-end recruitment processes, including drafting job descriptions, facilitating interviews, conducting background checks, and preparing employment offers.
  • Manage onboarding and offboarding processes, ensuring seamless transitions for both new and exiting staff members, including IT setup and training.
• Payroll and Benefits Administration:
  • Process and submit payroll for Finance approval, ensuring accuracy and compliance with regulatory standards.
  • Manage employee benefits programs, enrollment, and address inquiries related to health, dental, and other benefits.
• Employee Development and Performance Management:
  • Coordinate professional development initiatives and performance management processes to foster employee growth.
  • Support employee relations by providing guidance on HR policies, and responding to queries from staff.
• Compliance and Record-Keeping:
  • Maintain up-to-date employee records, ensuring confidentiality and compliance with data protection laws.
  • File Work Safe reports for various provinces and assist in updating HR policies, aligning with organizational goals and labor regulations.
• Corporate Governance and Legal Compliance:
  • Support the Board of Directors and Committees by organizing meetings, preparing materials, taking minutes, and managing committee workplans.
  • Collaborate with legal counsel for corporate filings and compliance to meet federal and provincial regulations.
  • Monitor and report lobbying activities at the provincial and federal levels, preparing and submitting necessary documentation.
• Event Planning and Meeting Logistics:
  • Assist in planning and organizing internal and company-wide events, managing venue bookings, catering, and vendor relations.
  • Coordinate logistics for internal and external meetings, including arranging travel and managing event details.
• Other Duties:
  • Provide additional administrative support and assist with projects as assigned, contributing to a positive, organized work environment.

This position is ideal for a candidate who excels in multi-tasking, has strong interpersonal skills, and enjoys working in a collaborative environment to support an organization’s HR and administrative needs across Canada.

Who- the Candidate:

The ideal candidate is a seasoned HR professional with at least 5 years of experience, including recruitment, payroll, and job description development. The role requires a proactive and detail-oriented individual who enjoys managing multiple responsibilities within a collaborative and purpose-driven environment. Nonprofit experience is an asset, and proficiency in French is a bonus.
Note: Candidates must be fully vaccinated against COVID-19.
 

Where:

This organization is headquartered in Vancouver.  The HR Coordinator will work from the office 3 days a week (please discuss hybrid schedule options with SWIM).
 

How Much:

Base salary commensurate with experience and skills, likely in the range of $60,000 - $75,000. Please discuss your total compensation expectations with SWIM. Additionally, this organization provides strong health & dental benefits and 4 weeks’ vacation.
 

When & How to Apply:

This search is moving quickly! SWIM is presenting the profiles of shortlisted candidates directly to the hiring team for review. If you have a Recruiter at SWIM please reach out very soon. If you do not yet have a contact at SWIM Recruiting, please ‘APPLY NOW’ to send us your resume (preferable in Word format as it works best with our internal system).

Fantastic HR opportunity with a not-for-profit organization that is doing important work in British Columbia communities and that is growing quickly. Good work life balance, great benefits, hybrid work schedule (working up to 3 days/week at home). Based in Surrey. Opportunity for long-term career development. Seeking candidates who have worked in government, public sector, and/or not-for-profit/NPO. 

Who- the Company: 

Our client is a not-for-profit values-based organization that provides essential programs and services to the communities they support. The organization is currently over 300 employees plus a Board of Directors, with a growing HR department.

What- the Role:

Our client seeking a new Human Resources Advisor. This is a newly created role due to increasing business needs. The HR Advisor will report to the Senior Manager of HR and work with other HR colleagues in recruitment, HR projects, payroll & compensation, etc. The HR Advisor’s primary responsibility will be taking care of employee relations for 300+ employees- this involves coaching leaders in the operations on HR best practices, investigations, managing leaves of absence, consulting with employment lawyers, putting in place performance improvement plans, and taking care of terminations. The HR Advisor will be very informed of provincial and federal labour laws and will keep up to date on changing laws and trends. SWIM will provide interested candidates with a thorough job description.

Who- the Candidate:

We are looking for an individual with at least 5 years of progressive HR work experience, with a focus on employee relations. Experience working in a relevant sector is required- i.e. Government, NPO, and/or public sector. Some form of HR education is required (a degree, certificate, diploma, CPHR designation, etc.). Experience using an HRIS is important, and we are looking for candidates who are confident using technology. Qualified candidates will have the ability to track HR data and understand what that data means for the business. Candidates will have a friendly, clear, and professional communication style, and will have a caring and compassionate approach.

How Much:

Base salary is commensurate with HR skills, experience, and education, likely in the range of $70,000 to $85,000. Please note that although the base salary is not very high, the overall compensation package is very generous-the HR Advisor will be on a Pension Plan, will receive a competitive amount of paid time off (vacation days, personal days, sick days, extra time off in late December), and will also get PD support, great health & dental benefits (100% employer paid), and a small transit subsidy. Additionally, this organization works on a 37.5 hour work week and someone who is very hardworking, efficient and productive should be able to achieve good work/life balance in this position.

Where:

HYBRID. The company is headquartered in Surrey, very close to a Skytrain station. There is parking nearby. Initially the HR Advisor will work from the office 4 to 5 days a week during training and onboarding. Longer term, the Advisor can start to work from home 2 days a week on average.

When & How to Apply: 

Swim Recruiting will be presenting the profiles of short-listed candidates directly to the hiring team. This search is moving very quickly so please do not hesitate to apply if you are interested!  If you already have a Recruitment Consultant at SWIM, please reach out to that person very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' to send us your resume (preferably in MS Word format as it works best with our internal systems). Thank you!
 

Senior Benefits Consultant – US

Drive impactful change at our Client as a Senior Benefits Consultant - US, where you'll shape and manage US benefits, wellness, and retirement programs. Utilize your expertise in US benefits legislation, large-scale transformation, and change management to align our client’s programs and lead cross-functional projects that improve the employee experience across the organization.
Please note this is a 3 to 4-month contract with chance for extension if business needs align. Client is flexible to accommodate part time of full-time hours.

Who- the Company:

A global design and manufacturing company with an impeccable reputation.  Our client offers a fast-paced, rewarding, and inclusive environment.
 

What- the Opportunity: 

As the Senior Benefits Consultant - US, you are a seasoned subject matter expert on both US benefits knowledge and navigating through large-scale transformation projects with multiple parties with varying legislations.
In partnership with the Manager, Benefits, you will play a leading role in the change management roadmap, transition of accountability and administration training of US benefits, wellness, leaves and retirement programs. You will drive the initiatives required to benchmark our client’ current programs with available market data and make recommendations on alignment while understanding impacts to legislated testing and costs to the shared group entity.

If you were in the Senior Benefits Consultant – US role now, here are some of the core activities you would be doing:

• Driving the initial project enrollment for all stakeholders’ awareness and approval.
• Providing recommendation on project milestones, governance and tactical activities associated with the change management strategy.
• Partnering with the Manager, Benefits to identify and establish goals in the implementation plan to achieve key deliverables within expected timeframes. Establishing a regular cadence of communication channels to inform stakeholders on the progress, risk management and expected outcomes.
• Identifies gaps in available programs and makes recommendations on opportunities for alignment based on results of external benchmarking to maintain our client’s position as an employer of choice.
• Creating holistic change management impact assessments, mapping out current and future designs recommendations and impact to costs, process, required filing and non-discriminatory testing.
• Crafting the communicating strategy on the benefits transition to provide awareness and path of least disruption to the employee experience.
• Participating in other total rewards projects and duties, as assigned.

Here are some of the things you could be working on in the future:

• Leading large-scale projects navigating through complexities of varying regulations and governance of benefits, wellness, retirement and leaves programs in the United States.
• Coaching and mentoring the project team on best practices and proactive change management methodologies.

Who- the Candidate:

• You have a post-secondary education in Human Resources or Business (or the equivalent experience), with a minimum of 10 years’ working experience with a United States or global benefits environment.
• You have a strong knowledge of United States benefits-related legislation, with the ability to learn and understand emerging United States and global regulations including ACA, ERISA, COBRA, FMLA and Section 125 (Cafeteria Plan) in accordance with the IRS.
• Demonstrating a thorough understanding of both people, technology and legislative components of a large-scale transformation project.
• You have proven experience as a senior consultant or people leader in driving results in large cross-functional projects, involving change management.
• Strong analytical and problem-solving skills, with experience analyzing complex business needs and translating them into a change plan that accommodates all involved parties.
• Strong communication and presentation skills, with the ability to convey complex information to stakeholders at all levels of the organization.
• Ability to manage multiple projects simultaneously, prioritize tasks, and meet deadlines.
• A self-starter who can thrive in a fast-paced mature start-up environment with rapid company growth.

Where:

Remote opportunity - must be living in Canada and have eligibility to work in Canada.

How Much:

Hourly rate commensurate with experience in the range of $60-63/hr + 4% vacation pay.

When & How to Apply: 

This search is moving extremely quickly, so please don’t hesitate to apply if you are qualified for and interested in this great opportunity. If you already have a Recruiter at Swim, please reach out to that person directly.  If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume. Thanks!

Senior HR Coordinator opportunity with a fascinating company going through an exciting time of growth. This role is unique in that it is supporting the coordination of various areas of HR touching the employee life cycle. Ideal is an experienced HR Coordinator that enjoys working in a fast paced, complex environment that has had exposure working with mid to senior level executives. This company operates in a very flat way so there is broad exposure collaborating with all levels.
 

Who - the Company:

Fascinating public company that is purpose driven working towards therapies and treatments. The company is going through huge growth growing year over year and include a great group of smart, talented, collaborative individuals who are all excited about the transformation the company is undergoing!
 

This opportunity:

Senior HR Coordinator
The Senior Human Resources Coordinator is responsible for ensuring the entering and coordination of data, documents and processes into the various HR systems in an accurate and timely manner to ensure flawless execution. As a representative of the HR team, the successful candidate will work to ensure the department and company processes are closely followed to ensure an exceptional experience for employees and candidates with regards to recruitment, onboarding and orientation activities, and other employee life-cycle activities for the operating group they support. This position will also support the recruitment coordination of executive level positions (VP and above). In addition, there will be an opportunity to contribute to various special projects.  The successful candidate will gain exposure across the various HR programs with a particular focus on ensuring compliance processes and documentation are streamlined and up-to-date. This is an exciting opportunity for an individual who enjoys working in a fast-paced, data-driven, and complex organization. 

This position reports to the Senior Manager, Human Resources and will be based in Vancouver, BC, Canada. The level of the position will be commensurate with the candidate’s education and industry experience. This role is a hybrid position, requiring a minimum of 2 days per week in the office.

Key Responsibilities include:

• Coordinate full-cycle recruitment, including drafting/sending recruitment approval forms, posting jobs in Canada and in the US, scheduling interviews/reference checks/debrief sessions, and drafting employment agreements in accordance with legal requirements.  Collaborate with hiring managers and leaders to ensure interview scheduling is well-managed and prioritized accordingly. Recruitment support for executive level roles may also include additional duties such as:
  • Working with executive support colleagues to schedule virtual and in-person interviews across senior team calendars, considering all the logistical activities for local and virtual interview arrangements.
  • Ensuring candidate interactions and coordinating with recruitment agencies on candidate pipeline are timely and well-managed
  • Making and managing all travel and accommodation arrangements and prepare detailed travel packages, including itineraries and supporting documents for senior level candidates.
  • Support candidate expense tracking when required (e.g. interview expenses, relocation etc.).
• Coordinate onboarding activities, including scheduling pre-arrival communication with new hires, supporting hiring managers with the Manager Checklist, arranging Corporate Orientation schedules with internal trainers, administrating applicable work authorization processes such as Form I-9 verifications and following up with new hires to ensure required corporate training is completed. 
• Coordinate employee life-cycle activities including but not limited to tracking annual objectives and performance management activities, drafting employee change forms and letters, compensation administration, and departure letters.
• On a regular basis, ensure high quality and accurate data entry and maintenance activities for the company Human Resources Information System (HRIS) Dayforce, for Core, Recruiting, Onboarding and Performance modules in collaboration with the HR team.
• Collaborate with the Payroll team to ensure timely submission of HR information as required.
• Support the delivery of student programs with hiring managers and the local post-secondary institutions, as applicable. 
• Support the administration of Recognition programs, including employee communications, maintaining and utilizing our e-gift card system, collecting utilization metrics and feedback and rolling out incremental improvements.
• Provide new hire and tenure data to Corporate Affairs/Communications for Town Hall and Department Head meetings in a timely fashion. Information is reviewed by an HR team member for accuracy and quality.
• Act as a key point of contact for updating processes and maintaining documents in accordance with regulations for various employment processes (e.g. Form I-9 verifications and documentation, E-Verify submissions, multi-jurisdictional US workplace employment posters, etc.).
• Provide clear information and explanations to employees regarding established and routine human resource programs, policies, and procedures.  As necessary, exercise judgment and escalate sensitive and/or complex matters to a senior member of the HR team in a timely fashion.
• Coordinate all aspects of HR administration in accordance with set guidelines, including but not limited to maintaining employee files, preparing org charts upon request, expense management, maintaining templates and business records and other duties as assigned.
• On a regular basis, coordinate invoices, conduct HR Credit Card reconciliations, and track HR Budget in accordance with our Annual Operating Plan (AOP). Ensure invoices are appropriately coded and approved in accordance with the Approvals Matrix, as required. Support quarterly accrual amounts with Program Leads and Finance upon request.
• On occasion, provide administrative support to the Executive Vice President, Human Resources, including calendar management, travel arrangements and preparing expense reports.
• Conduct all behavior in a professional and respectful manner while maintaining confidentiality.
• Conduct work with a high level of accuracy and quality; proactively seeking ways for process improvements and streamlining.
• Act in accordance with Company policies, including, for example, the Code of Business Conduct and Ethics and ensure policies are understood and followed.
• Other duties as assigned.

Who - the Candidate:

Required Knowledge & Skills

• Bachelor’s degree in business administration with a specialization in Human Resources Management is desired; degrees in Commerce or Psychology may be considered.
• 4+ years of Human Resources experience in an operational and administrative capacity
• Excellent computer and software skills, specifically with Microsoft products (Outlook, Teams, Word, Excel, PowerPoint). High aptitude for learning new technology/systems.
• Previous experience with Dayforce (Core, Onboarding, Recruitment, Performance, Report Writing) is an asset.
• Knowledge of and experience with Canadian and US employment, human rights, privacy and immigration laws is preferred.
• High standard of ethics, confidentiality and diplomacy in handling of sensitive information, exercising sound judgment and maturity.  
• Outstanding organizational and time management skills with a proven ability to meet deadlines.
• A self-starter who displays a strong desire to take initiative and a proven ability to be resourceful; identifies/anticipates issues and resolves problems in a timely manner using solid analytical and problem-solving skills.
• Strong interpersonal skills by focusing on developing long-term relationships with all levels in the organization to facilitate work efforts, alignment, and collaboration.
• Flexibility to work within constantly changing priorities and being able to prioritize responsibilities accordingly to meet deadlines in a positive and calm manner.
• Ability to work effectively in a dynamic/matrix team setting; collaborating with various team and cross-functional members on different tasks and projects.
• Excellent verbal, written and presentation skills.
• Process oriented with a high attention to detail.

Where:

Burnaby based in a hybrid work model.

How Much:

The base salary range for this role is $60,000 to $75,000 preferably. Base salary is determined by a combination of factors including, but not limited to, education and other qualifications, years of relevant experience, and internal equity.

Total Rewards program includes base salary, target bonus, and stock options, as well as a full range of benefits including medical, dental, vision, short-& long-term disability, accidental death & dismemberment, and life insurance programs, Employee Assistance Program, travel insurance, and retirement savings programs with company matching contributions.
 

When & How to Apply:

This search is moving extremely quickly! If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.

This is a unique chance to join a rapidly expanding and innovative global company in a dynamic industry that blends clean energy and technology. You'll be part of a close-knit Human Resources team led by an excellent manager. The company culture is vibrant and supportive, offering generous compensation and the opportunity to shape new HR processes, programs, and policies.

Who- the Company:

Our client is a successful and forward-thinking organization operating in a fascinating industry. The North American headquarters are located in Western Canada, with a global head office overseas and a growing presence in the U.S. The company is experiencing significant growth.
 

What- the Role:

Reporting to the Vice President of People, Culture & Community, the HR Manager will provide senior-level employee relations support and strategic problem-solving for leaders within our client’s organization, focusing on Canada while offering support to other international locations as needed. The role will work closely with Operations and Corporate leaders to meet business requirements by developing and delivering operational capabilities, enhancing organizational effectiveness, and implementing various programs and initiatives. As the company continues to expand, the HR Manager will play a key role in deploying people programs, facilitating training, establishing guidelines and processes, and managing recruitment for key positions across Canadian operations.

Key responsibilities include partnering with operations and global teams to align people strategies with business goals, managing employee relations, overseeing compensation reviews, and addressing performance issues. The HR Manager will also develop recruitment strategies, support leaders in addressing employee relations concerns, and advise on compensation structures. Additionally, the role will involve collaborating with U.S. Operations on joint initiatives, leading leadership development programs, implementing People & Culture initiatives, and utilizing change management strategies to drive continuous improvement. This position requires critical thinking and proactive engagement with leaders to ensure optimal people structures, engagement models, and recognition systems are in place.
 

Who- the Candidate:

Ideal candidates will have at least 10 years of progressive senior HR generalist experience, with senior-level expertise in employee relations, policy development, and HRIS system upgrades. Canadian HR experience is essential, while exposure to U.S. jurisdictions like Texas, New York, and California is a plus. We seek individuals who are strong communicators, enjoy building relationships across the organization, and thrive in dynamic environments. Experience in construction, energy, or technology sectors is advantageous. A Bachelor’s degree in Human Resources or a related field is required, with a Master’s or HR certification (e.g., CPHR, SHRM) preferred.
 

Where:

Based out of a corporate office in downtown Vancouver, conveniently accessible by public transit and close to many amenities and shops. Hybrid work model available- 3 days a week in the office and 2 days a week from home. The ability to occasional travel and work flexible hours to support a global company is required.
 

How Much:

For contract- competitive hourly consulting rate, commensurate with depth and relevance of HR skills and work experience- likely in the range of $50 to $58 an hour. For permanent full-time- the HR Manager will earn a base salary of around $125,000+, plus bonuses, health benefits, professional development support, etc.
 

When & How to Apply: 

This search is moving very quickly and Swim Recruiting will be presenting the profiles of short-listed candidates directly to their internal Recruiter for review. We have plenty more information on the company and team culture that we can share. If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' to send us your resume. Thank you!

A unique opportunity with a growing organisation based in the heart of downtown Vancouver!

Who - the Company:

A highly admired, reputable business with an impressive history. Our client, a real estate development, investment and management company that strives, solves and evolves to create better spaces and stronger communities. They have created and foster a wonderful office environment and culture and believe in developing their people to maximize their potential. Conversations are candid, conflict is swiftly resolved, and coaching is continuous.
 

What - the Role:

As Senior Generalist, People, you will be a catalyst in making our client the employer of choice in the Real Estate industry. You care about People, are an active listener, a collaborative team player and enjoy helping others solve problems. Duties will include but will not be limited to; developing and maintaining relationships to promote open communication, leveraging data and metrics and provide thorough analysis to best inform decisions, prepare, maintain and update employment records, recruitment across a wide range of roles, be involved in organizational development, creation of job descriptions and mapping out career pathways. You will lean into compensation, benefits and data management, leveraging the HRIS to support the compensation program and be the subject matter expert in HR governance and administration. The role will also be responsible for conducting regular market research, evoking creative and engaging ideas and play a key role in shaping growth and success of projects, aligning HR strategies with project goals. This position offers a unique opportunity to shape learning and development within the organisation.
 

Who - the Candidate:

We are seeking an exceptional Senior Generalist, People with a strong business sense! This is a diverse and inclusive role, we are looking for someone who enjoys a multi-faceted role. This is a unique opportunity to be involved in all things People. We are looking for a number-cruncher. You enjoy all aspects of the quantitative side of HR, understanding the metrics, analyzing and reporting.
This role requires a mature and professional attitude, strong administrative, secretarial, coordination, organizational, interpersonal, and communication skills. The incumbent must also have the ability to build and maintain strong relationships, be comfortable with changing priorities, manage multiple tasks and meet deadlines under pressure. The role requires a minimum five years of relevant experience gained from a similar position and environment, ideally from a Real Estate or Construction background. Refined administrative and communicative skills required. Advanced user of MS Office, specifically Outlook, Word and PowerPoint and familiarity with BambooHR is considered an asset. 
 

Where:

Downtown Vancouver. This is an in-office role. Transit friendly location with an excellent company culture and environment.
 

How Much:

Competitive salary in the range of $85,000 - $100,000 dependent on experience, along with excellent benefits, vacation, and other generous rewards.
 

When & How to Apply:

This search is moving extremely quickly! If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.