SWIM employs many of Vancouver’s top Recruiters specialized in Administrative searches.
For over 14 years, we’ve helped qualified administrative professionals find an excellent match with some of Vancouver’s best employers. We are particularly well-known for our ability to make successful placements of Executive Assistants, a recruitment niche that is so much more about a subjective personality fit than resume-to-job-description matching. Scroll down to see all the EA & Administrative opportunities we’re currently working on- permanent roles, contract roles, and contract-to-permanent. Please review and send us a resume for any roles where are qualified and the company sounds like a fit for you. If you’re indeed a match, we’ll be sure to reach out soon. Thank you!
Executive Assistant
This is a standout opportunity for a polished, proactive Executive Assistant to step into a highly visible role supporting senior leadership at a successful, fast-growing global company headquartered in Vancouver.
If you enjoy being at the centre of the action, thrive in fast-paced environments, and want a role where you are truly relied upon as a strategic partner, not just administrative support then this one is worth a closer look.
Read Full Description
Executive Assistant
This is a standout opportunity for a polished, proactive Executive Assistant to step into a highly visible role supporting senior leadership at a successful, fast-growing global company headquartered in Vancouver.
If you enjoy being at the centre of the action, thrive in fast-paced environments, and want a role where you are truly relied upon as a strategic partner, not just administrative support then this one is worth a closer look.
The Company
Our client is a well-established, high-growth organization with a strong global footprint and an exceptional leadership team. Headquartered in Vancouver, BC, they operate in a specialized, high-impact sector and are known for innovation, collaboration, and thoughtful leadership. This is the kind of environment where strong EAs are trusted, respected, and given room to grow.
The Role
This is a true right-hand Executive Assistant role. You’ll support senior leaders in a complex, multi-time-zone environment, helping them stay focused, prepared, and effective. The role offers variety, autonomy, and the opportunity to make a meaningful impact on how the leadership team operates.
What you’ll be doing:
Owning complex, multi-time-zone calendars and high-stakes meetings.
Managing executive communications and acting as a key liaison internally and externally.
Coordinating detailed international travel and high-profile events.
Preparing executive-level documents, presentations, and materials.
Identifying inefficiencies and improving processes before problems arise.
Acting as a steady, trusted partner to senior leadership and mentoring junior admins where needed.
The Candidate
You’re a confident, detail-oriented EA who thrives in fast-moving, high-expectation environments. You anticipate needs, stay calm under pressure, and take pride in running a tight operation.
What they’re looking for:
Typically 8+ years supporting senior executives (flexibility for exceptional profiles).
Experience in a structured, high-growth organization.
Background in tech, SaaS, fintech, consulting, or similarly fast-paced environments is ideal.
Experience working within a larger EA team (not the sole EA for an entire company).
High emotional intelligence, discretion, and strong communication skills.
How Much
$90,000 – $100,000 CAD + equity, depending on experience, plus:
Comprehensive health & dental benefits.
RRSP match.
Unlimited PTO (minimum 20 days).
Flexible hybrid work model.
Where
Vancouver, BC (Metro Vancouver). Hybrid role with a minimum of two days in-office per week for candidates within 80km. Some early or late meetings are required to support global time zones.
When & How to Apply
This search is moving quickly. If this sounds like the kind of role where you’d do your best work, apply soon. If you already work with a Recruiter at SWIM, connect with them directly. Otherwise, click Apply to submit your resume.
SWIM Recruiting works discreetly and confidentially with currently employed candidates.
Executive Assistant
This is a unique opportunity to work closely with senior leadership and have a meaningful impact on how the organization operates day to day. If youâre a trusted, detail-driven Executive Assistant who thrives on ownership, discretion, and variety, this role offers both challenge and visibility.
The EA will report directly to the CEO as well as support the COO and CFO.
This is a permanent opportunity.
Read Full Description
Executive Assistant
This is a unique opportunity to work closely with senior leadership and have a meaningful impact on how the organization operates day to day. If you’re a trusted, detail-driven Executive Assistant who thrives on ownership, discretion, and variety, this role offers both challenge and visibility.
The EA will report directly to the CEO as well as support the COO and CFO.
This is a permanent opportunity.
Who – The Company:
This North Vancouver-based, values-driven organization has a long-standing reputation for technical excellence, service, and innovation.
They partner closely with clients and manufacturers to deliver thoughtful, sustainability-focused solutions across a wide range of industries.
What- The Role:
The Executive Assistant provides high-level administrative, operational, and coordination support to the CEO and, as needed, the Leadership Team. This role acts as a central point of contact across executive functions, helping to manage priorities, streamline workflows, and support the successful delivery of individual and cross-functional initiatives. The ideal candidate is highly organized, proactive, discreet, and comfortable working in a fast-paced, collaborative environment.
Provide comprehensive support to the CEO, including calendar management, inbox coordination, prioritization of requests, and preparation of executive materials.
Support members of the Leadership Team as needed by coordinating schedules, meetings, and leadership initiatives.
Plan, organize, and support executive and leadership meetings, including preparing agendas and materials, taking minutes when required, tracking action items, and following up to ensure completion.
Draft, edit, and distribute executive and company-wide communications on behalf of leadership.
Track timelines, deliverables, and dependencies for projects involving the CEO and Leadership Team, maintaining regular communication with stakeholders to support execution.
Identify scheduling conflicts, risks, or bottlenecks and proactively recommend solutions.
Manage travel arrangements, logistics, and itineraries for the CEO, as well as coordination for leadership meetings, offsites, and company-wide events.
Review and reconcile corporate credit card expenses and maintain organized records related to executive activities and approvals.
Coordinate with external vendors and consultants, managing schedules, deliverables, and communications.
Maintain accurate and well-organized systems, files, and executive contact information.
Who- the Candidate:
Minimum 4–5 years of previous Executive Assistant experience, supporting senior or executive-level leaders.
Strong organizational skills with the ability to manage multiple priorities and shifting deadlines.
Excellent written and verbal communication skills.
High level of discretion, sound judgment, and attention to detail.
Proactive, reliable, and able to work independently while partnering effectively across teams.
Proficiency in the MS Office Suite (Outlook, Word, Excel, PowerPoint), with strong comfort managing calendars, documents, and data.
How much:
$80,000-$110,000 + extended health.
Where:
North Vancouver, BC, 5 days’ onsite.
When & How To Apply:
Swim Recruiting has been engaged as a trusted recruitment agency partner on this important search. If you are interested, please reach out very soon!
Who - the Company:
Our client is a well-established, purpose-driven professional services firm headquartered in Victoria, BC. They are known for delivering high-quality work across a wide range of projects with a strong emphasis on community impact and sustainability. With a collaborative, values-led culture, they combine technical excellence with a commitment to innovation and service. The organization offers a supportive and inclusive environment, and the team takes pride in their mission, their people, and the communities they serve.
Read Full Description
Who - the Company:
Our client is a well-established, purpose-driven professional services firm headquartered in Victoria, BC. They are known for delivering high-quality work across a wide range of projects with a strong emphasis on community impact and sustainability. With a collaborative, values-led culture, they combine technical excellence with a commitment to innovation and service. The organization offers a supportive and inclusive environment, and the team takes pride in their mission, their people, and the communities they serve.
What – the Role:
Our client is seeking a seasoned Office Manager/Administrator to join their Victoria office. This is a critical and broad-based position ideal for an experienced administrative and/or accounting professional who enjoys being at the center of day-to-day operations and thrives in a structured, fast-paced environment.
The role spans executive and operational support across finance, HR, business development, project coordination, and office management. The successful candidate will be responsible for preparing financial and management reports, overseeing accounts receivable, invoicing, coordinating proposal submissions, supporting onboarding and HR compliance, facilitating meetings, and managing internal systems and junior staff. The position carries high responsibility and will involve supporting financial functions at a leadership level—HR, accounting or FP&A experience is a key asset.
This is a full-time, on-site position with a unique 4-day work week and 3-day weekends.
Who – the Candidate:
We are seeking a highly experienced administrative professional with 10–20 years of experience in sectors such as engineering, architecture, or professional consulting. You are detail-oriented, proactive, and thrive in a structured environment where you can take ownership and keep operations running smoothly.
You bring exceptional communication skills, are highly proficient in MS Office Suite especially Excel (for trend analysis and reporting)PowerPoint, and Quickbooks—and are comfortable coordinating executive meetings, producing detailed minutes, streamlining workflows, and preparing reports for leadership. You have supported senior leadership and are adaptable in environments where wearing multiple hats is the norm.
This role may suit someone currently based in Vancouver who is looking to relocate or transition to the Island lifestyle, or someone already living locally in or near Victoria.
Where:
Victoria, BC. This is an on-site position based at the firm’s corporate office. The team works in a professional yet welcoming office environment. The schedule includes a 4-day work week (Monday–Thursday or Tuesday–Friday, 8:00 AM–5:30 PM), with consistent 3-day weekends.
How Much:
The organization is offering a competitive salary in the range of $80,000 to $100,000, depending on experience and qualifications. The total compensation package includes:
RRSP matching contributions (via DPSP).
Comprehensive health and dental benefits.
Annual fitness stipend.
Twice-weekly in-house yoga.
Annual performance bonus.
When & How to Apply:
This is a rare opportunity to step into a high-impact role at a values-driven organization making a real difference in communities across BC. Swim Recruiting is leading this search and presenting top candidates directly to the leadership team. If you or someone in your network could be a great fit, please reach out promptly to express interest or apply.
