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This is a unique opportunity to work closely with senior leadership and have a meaningful impact on how the organization operates day to day. If you’re a trusted, detail-driven Executive Assistant who thrives on ownership, discretion, and variety, this role offers both challenge and visibility.
This is an 8-month contract to start with strong possibility for permanent hire.

Who – The Company:

This North Vancouver-based, values-driven organization has a long-standing reputation for technical excellence, service, and innovation.
They partner closely with clients and manufacturers to deliver thoughtful, sustainability-focused solutions across a wide range of industries.

What- The Role:

The Executive Assistant provides high-level administrative, operational, and coordination support to the CEO and, as needed, the Leadership Team. This role acts as a central point of contact across executive functions, helping to manage priorities, streamline workflows, and support the successful delivery of individual and cross-functional initiatives. The ideal candidate is highly organized, proactive, discreet, and comfortable working in a fast-paced, collaborative environment.

• Provide comprehensive support to the CEO, including calendar management, inbox coordination, prioritization of requests, and preparation of executive materials.
• Support members of the Leadership Team as needed by coordinating schedules, meetings, and leadership initiatives.
• Plan, organize, and support executive and leadership meetings, including preparing agendas and materials, taking minutes when required, tracking action items, and following up to ensure completion.
• Draft, edit, and distribute executive and company-wide communications on behalf of leadership.
• Track timelines, deliverables, and dependencies for projects involving the CEO and Leadership Team, maintaining regular communication with stakeholders to support execution.
• Identify scheduling conflicts, risks, or bottlenecks and proactively recommend solutions.
• Manage travel arrangements, logistics, and itineraries for the CEO, as well as coordination for leadership meetings, offsites, and company-wide events.
• Review and reconcile corporate credit card expenses and maintain organized records related to executive activities and approvals.
• Coordinate with external vendors and consultants, managing schedules, deliverables, and communications.
• Maintain accurate and well-organized systems, files, and executive contact information.

Who- the Candidate: 

• Minimum 4–5 years of previous Executive Assistant experience, supporting senior or executive-level leaders.
• Strong organizational skills with the ability to manage multiple priorities and shifting deadlines.
• Excellent written and verbal communication skills.
• High level of discretion, sound judgment, and attention to detail.
• Proactive, reliable, and able to work independently while partnering effectively across teams.
• Proficiency in the MS Office Suite (Outlook, Word, Excel, PowerPoint), with strong comfort managing calendars, documents, and data.

How much:

$36.50-$41/hr + 4% vacation

Where:

North Vancouver, BC, 5 days’ onsite

When & How To Apply: 

Swim Recruiting has been engaged as a trusted recruitment agency partner on this important search. If you are interested, please reach out very soon!