SWIM employs many of Vancouver’s top Recruiters specialized in Administrative searches.
For over 14 years, we’ve helped qualified administrative professionals find an excellent match with some of Vancouver’s best employers. We are particularly well-known for our ability to make successful placements of Executive Assistants, a recruitment niche that is so much more about a subjective personality fit than resume-to-job-description matching. Scroll down to see all the EA & Administrative opportunities we’re currently working on- permanent roles, contract roles, and contract-to-permanent. Please review and send us a resume for any roles where are qualified and the company sounds like a fit for you. If you’re indeed a match, we’ll be sure to reach out soon. Thank you!
Go-To-Market Calendar Operations Coordinator
Help shape how work gets done by managing and coordinating the GTM calendar that guides seasonal delivery across teams. We're looking for someone highly organized and solutions-focused, with hands-on experience in scheduling, calendar management, and cross-functional coordination.
This is a 6-8 month contract with possibility for extension if business needs and performance align.
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Go-To-Market Calendar Operations Coordinator
Help shape how work gets done by managing and coordinating the GTM calendar that guides seasonal delivery across teams. We're looking for someone highly organized and solutions-focused, with hands-on experience in scheduling, calendar management, and cross-functional coordination.
This is a 6-8 month contract with possibility for extension if business needs and performance align.
Who – The Company:
Exciting opportunity to join a fast-growing international Vancouver based company and one of Vancouver’s finest! They are a people-centric organization and known for their collaborative team culture.
What- The Role:
Reporting to the Sr. Manager or Manager, GTM Calendar Operations, the GTM Operations Coordinator will support seasonal delivery of the Go-To-Market process. You will do this by supporting in the planning and publishing of the GTM calendar. You support the GTM Calendar Manager/ Lead in organization of GTM milestones, analysis of seasonal KPIs and governance of the seasonal process. You support operational continual improvement projects for the Go-To-Market process.
The Coordinator will be a self-starter with an entrepreneurial spirit. You are an effective communicator who thrives on problem solving and can navigating a fast-paced environment with agility.
Support the plan and publish of the GTM calendar, setting the framework through which teams deliver the season from concept to market.
Support project management of active seasons, partnering with cross functional business leaders in the planning and delivery of GTM Milestones.
Support in analyse of seasonal KPIs to support governance of the GTM process and develop recommendations to mitigate risk to seasonal delivery.
Support root cause analysis to support recommendations for incremental improvements and operational efficiencies.
Support complex work activities across cross-functional teams to keep work stream on track.
Support cross-functional teams through workshops to work through business problems, identifying key decisions, cross-functional dependencies, and risks / issues.
Prepare leadership materials for respective areas and prepares business owners.
Work cross-functionally to plan agendas and prepare materials for key meetings, capturing actions and ensuring timely follow-up.
Who – The Candidate:
Bachelor’s degree in business, engineering, or related discipline.
1+ years work experience.
Experience in an operational role at a large apparel company or investment banking, management consulting at a $1B+ company.
Self-motivated, passionate, detail-oriented, multi-tasker extraordinaire who thrives in a fast-paced environment.
Strong analytical and analysis skills.
Strong communication skills - interpersonal, written, and verbal.
Demonstrates willingness to learn on the job - has a 'growth' mindset.
Ability to influence and partner with others - a strong team player.
Ability to work cross-functionally with different departments and at different levels within an organization.
How much:
$30-35/hr commensurate with experience + 4% vacation pay.
Where:
Vancouver, BC, 4 days’ onsite.
When & How To Apply:
Swim Recruiting has been engaged as a trusted recruitment agency partner on this important search. If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' to send us your resume. Thank you!
Our Delta client is a successful and well-established leading manufacturer with a 10-year history of valuing their people and taking pride in their products. This company is values-based and promotes a collaborative and positive corporate culture where successes are celebrated and areas for improvement are identified and tackled, not ignored or perpetuated. This client has a strong commitment to customer satisfaction, safety and environmental protection.
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Who- the Organization:
Our Delta client is a successful and well-established leading manufacturer with a 10-year history of valuing their people and taking pride in their products. This company is values-based and promotes a collaborative and positive corporate culture where successes are celebrated and areas for improvement are identified and tackled, not ignored or perpetuated. This client has a strong commitment to customer satisfaction, safety and environmental protection.
What- the Opportunity:
On behalf of our Client, SWIM is recruiting for a Customer Service Representative who will be reporting directly into a passionate Customer Success Manager.
Who- the Candidate:
Join a growing company with room to grow! We’re looking for a motivated, proactive team player to deliver outstanding service in a fast-paced, supportive environment.
What you bring:
1+ year of recent, relevant customer-facing experience
Ability to multitask across calls, SMS, web chat, and email
Comfort using inbox management tools and cloud-based platforms
Strong written and verbal communication skills
Positive attitude, professionalism, and reliability
Strong organizational skills and attention to detail
If you thrive in a busy environment and want to contribute to a close-knit team, this role could be your next opportunity!
What- the Role:
Provide an outstanding customer experience that encourages repeat business.
Respond quickly and professionally to customer inquiries through email, phone, and web chat.
Communicate with warmth and empathy, always aiming to leave a positive impression.
Act as the first point of contact for customers, representing the company’s values and commitment to service excellence.
Work closely with internal teams to ensure customer needs are directed to the right departments, such as technical support, sales, or field service.
Support order entry and service coordination as needed, ensuring accuracy and efficiency in all transactions.
Where:
Delta, BC - This role is fully office-based and would be a great fit for candidates located in Delta, Surrey, Ladner, Tsawwassen, or Richmond.
How Much:
The salary range is $45,000–$55,000 annually, along with health benefits and bonus incentives, offering stability and room to grow with the company.
When & How to Apply:
This search is moving very quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume as soon as you can
Administrative Coordinator
Bring your strong admin, asset management, account reconciliation, and invoice management to a hands-on role where your attention to detail and initiative truly matter. If you're proactive, organized, and ready to grow with a fast-moving team, this is your next opportunity.
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Administrative Coordinator
Bring your strong admin, asset management, account reconciliation, and invoice management to a hands-on role where your attention to detail and initiative truly matter. If you're proactive, organized, and ready to grow with a fast-moving team, this is your next opportunity.
Who – The Company:
A reputable Canadian and family-run company in the heavy construction and equipment services industry, offering full project support across Western Canada. You’ll be joining a supportive company that values great work, offering long term stability and room for growth.
What- The Role:
Our client is seeking a detail-oriented and proactive Administrative Coordinator to join their team. This role is essential in ensuring smooth financial and administrative operations, with a primary focus on asset management, account reconciliation, and invoice management. The ideal candidate is organized, reliable, and skilled in QuickBooks, with a strong understanding of administrative best practices.
Manage and maintain company asset records and documentation.
Reconcile bank accounts on a regular basis to ensure accuracy.
Process and schedule bill payments in a timely manner.
Track and follow up on outstanding invoices.
Prepare and distribute invoices through QuickBooks.
Support payroll processing through QuickBooks.
Provide general administrative support as needed to ensure efficient office operations.
Who- the Candidate:
Minimum of 2 years of administrative experience.
Proficiency in QuickBooks (invoicing and payroll required).
Strong attention to detail and organizational skills.
Ability to manage multiple priorities and meet deadlines.
Excellent communication and follow-up skills.
Proficiency with Microsoft Office Suite (Excel, Word, Outlook) preferred.
How much:
Competitive salary range of $50,000 – $60,000 annually.
Comprehensive benefits package.
Supportive environment with opportunities for growth.
Where:
Hybrid, combination of onsite + remote, Fraser Valley.
When & How To Apply:
Swim Recruiting has been engaged as a trusted recruitment agency partner on this important search. If you are interested, please reach out very soon!
Senior Executive Assistant and trusted advisor to a CEO. Play a key role in a growing company with a strong reputation and bright future.
Make a meaningful impact to the business while supporting kind, intelligent, and values-driven leaders.
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Senior Executive Assistant and trusted advisor to a CEO. Play a key role in a growing company with a strong reputation and bright future.
Make a meaningful impact to the business while supporting kind, intelligent, and values-driven leaders.
Who- the Company:
Our client is a growth-focused company headquartered in downtown Vancouver. This mid-size organization is steadily expanding and maintaining a long-standing reputation for doing things the right way — strategically, ethically, and with a focus on long-term success. The Vancouver head office is home to around 40 corporate staff, with operations that span Canada and the U.S. The culture is down-to-earth, friendly, and professional, with little room for big egos or high drama.
What- the Role:
This is a unique opportunity for a seasoned Executive Assistant to directly support an intelligent, busy yet self-sufficient, and respectful CEO, while also supporting two other senior leaders (in HR and in Corporate Affairs). The role includes classic EA responsibilities (calendar management, travel coordination, Board of Directors relations, preparing meeting materials and finalizing presentations, etc), as well as optional opportunities to get involved in HR projects, process improvement initiatives, and corporate office operations.
The incoming EA will act as a key liaison with the Board of Directors and will be trusted to plan and coordinate executive meetings and events such as Board meetings, executive retreats, social events, holiday parties, etc.
The Senior EA will manage information flow and bring clarity and order to digital systems (using MS Office, SharePoint, etc.). There's room to grow for a strong performer and the Senior Executive Assistant can shape their role to include increased responsibilities over the years.
Who- the Candidate:
We are seeking a well-rounded Executive Assistant with at least 10 years of relevant work experience and 4+ years’ experience directly supporting C-suite Executives (ideally CEOs, CFOs, CHROs, and/or CLOs) within complex, corporate environments. Candidates will be highly proficient with MS Office (Teams, Outlook, Word, Excel, PowerPoint) and SharePoint and will be computer/systems savvy.
Candidates must be strong in all classic EA areas- travel coordination (using a trusted 3rd party travel agency as needed), calendar management, preparing documents and materials for meetings and presentations, and Board relations.
SWIM is looking out for EAs who are known for exceptional judgment, a proactive approach, high level of integrity, a thoughtful and polished communication style, and plenty of self-motivation. The successful candidate for this role will have a calm, steady, and engaging presence, with the natural discretion to make them a trusted go-to for the corporate leaders.
The new EA will be someone who thrives in a full-time in-office role and who appreciates building strong relationships face-to-face. On behalf of our client, Swim Recruiting is searching for an EA who brings kindness, creativity, and emotional intelligence to their work. We know, and our client knows, how a truly great EA can elevate a leadership team and add lasting value across an organization.
Bonus Points…
Experience directly supporting an impressive and high-profile Board of Directors, including planning local and out-of-town Board Meetings
Experience working in a mid-size publicly-listed company
Experience working in the corporate office of a company that has employees and operations in other Canadian provinces or countries
Interest, education, and/or career background in HR, finance, legal, or corporate affairs is an asset, but not required.
A track record for cleaning up systems and improving digital processes and filing (e.g. SharePoint)
Experience sitting on Employee Committees (for example, Social, Health & Safety, Employee Engagement, etc.)
Skilled in corporate event planning
How Much:
The salary for this role is commensurate with EA experience and skills, and will range from $80,000 to $93,000, with a sweet spot of $87,000 to $90,000. Additionally, the EA will be eligible for:
Annual performance bonus
RRSP match
Excellent extended benefits (health, dental, vision), with the option to customize based on employee’s personal & family needs
Paid vacation program
Monthly allowance for downtown parking or transit (taxable benefit)
Relevant professional development support- this company is very supportive of ongoing education and self-improvement!
Where:
Based in the heart of downtown Vancouver office in a beautiful building. Very close to rapid transit and very bus lines. This is a full-time, in-office role (Monday to Friday). There is a monthly transportation allowance provided, to help cover either transit or driving/parking. This company doesn’t have a hybrid-work program, but there is some flexibility when needed for important personal appointments, family health reasons, etc.
Note on Relocation:
Swim Recruiting will be mainly interviewing candidates who already live in Greater Vancouver but will also consider excellent EA candidates who live elsewhere in Canada and are very serious about making a move to Vancouver (within less than a month). If you are applying from outside-of-Vancouver, please make your relocation intentions clear on your resume or in a short cover letter.
When & How to Apply:
Swim Recruiting will be conducting initial screening, interviewing, and shortlisting on behalf of our client. Once shortlisted, qualified candidates will be presented directly to the hiring team for consideration and there will be a ~3 step interview process. If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit ‘APPLY’ to send us your resume (cover letter is optional). Thank you!
