Find Admin & Executive Assistant Jobs In Vancouver

Office Services Support

Be the welcoming face of this amazing organization! If you thrive on creating exceptional experiences and keeping operations running smoothly, this role could be the perfect fit!
This is a 6-month contract with potential for extension if performance and business needs align.
 

Who – The Company: 

A local Vancouver success story with global operations and an impeccable reputation.
 

What- The Role:

• Greet and assist both guests and employees upon arrival, ensuring a friendly and seamless check-in experience. 

• Maintain the cleanliness and organization of the front desk and guest lounge area, creating a welcoming environment. 

• Screen and direct incoming communication such as emails, internal tickets, and voicemails, ensuring timely and appropriate responses. 

• Manage security access cards for employees, vendors, and guests, ensuring proper access control and security measures. 

• Handle office services requests, including but not limited to security access, parking, booking resources, rental requests, supply inquiries, and general office feedback. 

• Support the core team with event coordination and execution at the building, providing logistical and operational assistance.
• Oversee all incoming mail, continuously optimizing processes to support our rapid growth. 
• Conduct departmental mail audits on a bi-weekly, monthly, and quarterly basis, producing and maintaining reports for department leadership. 
• Maintain up-to-date receiving and Office Services information on internal communication platforms for easy access and reference.
• Uphold building emergency processes and procedures. Escalating to the Asset Protection team as necessary.

• Manage stock and organization of all office supplies, ensuring timely replenishment and proper inventory levels. 

• Assist in the creation and maintenance of strong process and procedures documentation to support operational efficiency. 

• Provide support to the Facilities team as required, helping with tasks that ensure the office runs smoothly and efficiently.

Who – The Candidate:

• Completion of secondary school or equivalent practical experience. 

• Exceptional verbal and written communication skills, with the ability to convey information clearly and effectively. 

• Outstanding guest service, organizational, and time management skills, with a focus on delivering results. 

• Ability to manage multiple tasks in a fast-paced, dynamic environment with flexibility and adaptability. 

• High attention to detail and a task-oriented mindset, with strong problem-solving abilities and a collaborative spirit. 

• Committed to fostering diversity and inclusivity in the workplace. 

• Discreet and trustworthy, with the ability to maintain the highest level of confidentiality. 

• Proven analytical and critical thinking skills, with the ability to identify and resolve issues efficiently. 

• Reliable and responsible, with a strong sense of accountability and commitment to tasks. 

• Creative and innovative, with a passion for generating new ideas and thinking outside the box. 

• Strong experience with Microsoft Office Suite programs. 

How much:

$26-28/hr commensurate with experience + 4% vacation pay.
 

Where:

Vancouver, this role is onsite 5 days/week.
 

When & How To Apply: 

Swim Recruiting has been engaged as a trusted recruitment agency partner on this important search. If you are interested and already have a Recruiter at Swim, please reach out very soon.

SGI Coordinator, Special Projects

Join a dynamic team where no two days are the same - supporting high-impact special projects, brand collaborations, and unique off-calendar initiatives. If you thrive in a fast-paced environment and love keeping things organized, this is your opportunity to shine!
This is a contract through Jan 31, 2026, with possibility for extension if business needs and performance align.

Who – The Company: 

Exciting opportunity to join a fast-growing international Vancouver based company and one of Vancouver’s finest! They are a people-centric organization and known for their collaborative team culture.

What- The Role:

The Strategic Growth Initiatives (SGI) team supports the product team through creation, prioritization and management of business growth strategies and priorities. Our team oversees the bodies of work to deliver Product Growth Initiatives by acting as a strategic thought partner, managing Program Deliverables, Project Plans, Risks, Budgets, Roadmaps and support overall strategy definition and execution
The Special Projects Coordinator assists the Project Manager by organizing meetings, managing schedules, and handling communications. This role also includes supporting senior executives’ schedules, maintaining project tools, and overseeing system approvals and bookings for the SGI team.
 

• Capture and communicate notes, actions for CFT, PMO meeting.
• Schedules all meetings across Special Projects.
• Coordinate all conflicts and changes for meetings, communicating to SGI Project team.
• Supports VP+ scheduling for all SGI.
• Monitors Product Initiatives Inbox.
• Supports maintenance of Project tools and templates as needed.
• Schedules GTM gates and product milestone invites as requested through upcoming meeting tracker.
• Maintains attendee list per GTM gate.
• System approvals for licensing.
• Model booking for Special Projects.

Who – The Candidate:

• 3-4 years of experience in project coordination or administrative support within operations, with increasing responsibilities. Experience in product operations and/or merchandising is a plus.
• Strong organizational skills with the ability to manage shifting priorities and meet deadlines.
• Excellent communication and interpersonal skills to engage with cross-functional teams and senior leaders.
• Ability to manage complex scheduling across multiple stakeholders, including VP+ level executives.
• Proficiency in coordinating meetings, tracking action items, and maintaining project documentation.
• Experience managing confidential information with discretion and professionalism.
• Demonstrated ability to work in a fast-paced, agile environment where each project is unique.

How much:

$35-42.50/hr commensurate with experience + 4% vacation pay.

Where:

Vancouver, BC, 4 days’ onsite.

When & How To Apply: 

Swim Recruiting has been engaged as a trusted recruitment agency partner on this important search. If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' to send us your resume. Thank you!

In this exciting Executive Assistant role, you will have the opportunity to be exposed to many areas as you provide vacation coverage for a large team of EAs and support various executives in need. This is a one 6-month contract to start with possible chance of extension if business and performance align.

Who – The Company: 

Our client, one of Vancouver’s most sought-after companies to work for, with global operations and an impeccable reputation, is seeking an Executive Assistant who is adaptable, driven, and thrives in a fast-paced environment.

What- The Role:

This is a fabulous opportunity for a dynamic EA with proven expertise supporting senior executives.
You are the vacation coverage support for Executive Assistants taking their much-deserved vacations. Our client’s EAs are connectors between senior leadership and departmental team needs; principal scheduler, timekeeper, planner, and coordinator to a member of the Executive Team, the Executive Assistant has a vital role in the success of their department. Tasks in this role include (but are not limited to):
 

• Coordinates Executive’s calendar and contacts and, according to allowed authority, manages Executive’s email.
• Establishes work priorities and directs assignment of work to various department staff according to scope of allowed authority.
• Coordinates Executive’s calendar and sends meeting invitations and agendas to attendees, books meeting rooms, and arranges for IT resources and refreshments in support of efficient meeting facilitation.
• Maintains confidential information for the business, team, and leadership and ensures information is handled appropriately.
• Coordinates last-minute unforeseen travel, often requiring continuous changes and rescheduling, in conjunction with a team of Executive Assistants and according to the most Senior Executive travel plan.
• Acts as a communications liaison with the Department as required.
• Responds to inquiries or refers them to the appropriate partner.
• Delegates and follows up on action items that fall within the realm of responsibility.
• Special projects as assigned by Executive.

Who- the Candidate: 

• 4-5 years’ experience or equivalent in an administrative and/or executive support capacity with increasing responsibilities.
• Excellent business acumen and ability to exercise sound judgment and prioritization.
• Able to observe and maintain the utmost confidentiality.
• Ability to work in a fast-paced environment.
• Experience working with a publicly traded company.
• Inclusion & Diversity: Creates/supports an inclusive environment that values/celebrates differences.
• Integrity/Honesty: Behaves in an honest, fair, and ethical manner.
• Leadership: Is able and desires to lead, influence, and inspire others; motivates, empowers, develops, and directs people as they work.
• Collaboration and Teamwork: Works productively with and supports others to achieve goals; seeks partnerships and diverse perspectives.
• Adaptability/Agility: Tolerates uncertainty and ambiguity and can change priorities in a fast-paced environment.
• Decision Making: Uses logic and reasoning to evaluate alternatives and make effective, timely decisions.
• Strategic Thinking: Sets strategies that are aligned to the vision and values of the company to achieve goals/vision/further the mission; considers the 'big picture' implications of decisions.
• Resilience: Remains persistent; recovers quickly from setbacks.

How much:

$35/hr + 4% vacation pay.

Where:

Vancouver, hybrid working model of 4 days onsite in office, and 1 remote. Require some flexibility should the executives’ needs require more onsite presence some weeks. Depending on the executives’ location, work may shift between office locations in Vancouver.

When & How to Apply: 

Swim Recruiting has been engaged as a trusted recruitment agency partner on this important search.
If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' to send us your resume. Thank you!

Excellent opportunity for a seasoned Executive Assistant to join a well-established, high-growth Vancouver-based company in a unique and exciting industry with a global presence. This role directly supports senior leadership in a fast-paced and dynamic environment.

Who – The Company:

Our client is a highly successful, well-funded organization with a strong presence across North America and internationally. They are a leader in their industry, known for innovation, rapid growth, and a corporate culture that values collaboration, adaptability, and continuous improvement. With headquarters in Metro Vancouver and additional offices in key global markets, they operate in a space that intersects technology, professional services, and digital transformation.

The company fosters a fast-moving, entrepreneurial work environment with corporate values that emphasize teamwork, trust, and integrity. Employees enjoy a culture that balances high performance with flexibility and a supportive atmosphere.
 

What – The Role:

This is a well-rounded Senior Executive Assistant role, providing high-level support to senior leadership. The position involves a mix of strategic and administrative responsibilities, requiring someone who can anticipate needs, manage complex schedules, and operate with a high level of discretion.
Key responsibilities include:

• Supporting multiple executives with calendar management across multiple time zones.
• Scheduling and preparing materials for in-person and virtual meetings.
• Attending meetings, taking high-quality minutes, and following up on action items.
• Coordinating domestic and international travel, including logistics and itineraries.
• Organizing and responding to email correspondence on behalf of executives.
• Managing expense reporting, budget tracking, and document preparation.
• Planning and executing internal events, executive offsites, and leadership meetings.
• Acting as a key point of contact for internal and external stakeholders.
• Maintaining internal documentation and knowledge-sharing processes.
• Supporting the development of executive-level presentations and materials.
• Identifying and implementing process improvements to enhance operational efficiency.

The successful candidate will also serve as a mentor to other administrative professionals within the company, helping to streamline cross-departmental communication and improve administrative processes.
 

Who – The Candidate:

The ideal candidate is an experienced, proactive, and highly organized Senior Executive Assistant with a demonstrated ability to support multiple senior leaders in a dynamic, high-growth environment.
Key qualifications include:

• 8+ years of experience in an Executive Assistant role. Strong job stability and proven success in similar roles can offset years of experience.
• Experience supporting multiple executives in a structured, high-growth company.
• Background in fast-paced industries such as technology, fintech, SaaS, e-commerce, or management consulting is highly preferred. However, candidates from other industries will be considered if they have supported a company through significant scaling.
• Must have been part of a larger EA team, rather than being the sole EA supporting an entire company.
• Exceptional communication, problem-solving, and organizational skills.
• High level of professionalism, discretion, and ability to handle confidential matters.
• Tech-savvy with proficiency in Microsoft Office, Google Suite, and other productivity tools.
• Flexibility for occasional travel and the ability to support executives in different time zones.

How Much – Compensation & Benefits:

• Competitive salary: $90,000 – $115,000 CAD, depending on experience.
• Equity participation.
• Health & dental benefits.
• RRSP match.
• Unlimited vacation (with a minimum of 20 business days required).
• Lunch provided on in-office days.

Where – Location & Work Environment:

• Metro Vancouver headquarters, with a hybrid work model.
• Minimum of 2 in-office days per week (for candidates within 80km of the office).
• Occasional early morning or evening meetings to accommodate global time zones.

When & How to Apply:

This search is moving quickly! If you are interested, please apply as soon as possible. If you already have a recruiter at SWIM, reach out directly. Otherwise, hit "APPLY" to submit your resume.

SWIM is presenting short-listed candidate profiles directly to the hiring team for review. We ensure the confidentiality of currently employed job seekers. Thank you!

Executive Assistant opportunity with a fascinating public company doing great things! This role is a key position in supporting their leadership team. Our client is seeking an experienced executive assistant that is used to being a right hand to a CEO as well as other leaders and wants to set them up for success. Board exposure and public company is also required for this unique opportunity to join a purpose-based organization. 
 

Who - the Company:

Fascinating public company that is purpose driven working towards therapies and treatments. The company is going through huge growth growing year over year and include a great group of smart, talented, collaborative individuals including a fantastic leadership team that are passionate about what they do!
 

This opportunity:

Executive Assistant
This pivotal role provides high-level administrative support to the CEO, CFO, and EVP, Strategy & Innovation, ensuring seamless calendar management, travel coordination, and meeting logistics. The Executive Assistant/Office Manager will also support investor relations activities, including scheduling meetings, managing IR data, and organizing conferences and other IR events and supporting board related activities.
Additionally, as Office Manager for our Vancouver headquarters, this role will ensure the office operates seamlessly, creating a productive and welcoming environment for all employees by overseeing the organization and maintenance of office spaces and supplies. This role requires a proactive, organized, and collaborative individual who thrives in a fast-paced environment and excels at anticipating and responding to the needs of senior leaders and stakeholders.

This position reports to the Chief Financial Officer and will be in Vancouver, BC, Canada. The level of the position will be commensurate with the candidate’s education and industry experience. This role is a hybrid position, requiring a minimum of 2 days per week in the office however the time in office can fluctuate depending on business needs such as board meetings.

RESPONSIBILITIES:
 Administrative Duties

• Provide dedicated administrative support to our Chief Executive Officer, Chief Financial Officer and our EVP, Strategy & Innovation, including calendar management, travel and expense support.     
• Support the direct reports of the Chief Financial Officer and EVP, Strategy & Innovation with scheduling of large meetings, and travel and expenses.
• Provide investor relations administrative support to the CEO and CFO including ongoing scheduling of buy-side and sell-side meetings, data management of the IR CRM, conference registration, and logistics pertaining to non-deal roadshows and conference appearances.  
• Provide effective calendar management resolving scheduling conflicts.    
• Assist Corporate Affairs team with logistics and execution of CEO-hosted events, including but not limited to executive and/or board offsites.
• Work with Legal team to coordinate logistics and calendar bookings for all board and committee meetings.
• Support board members with travel and expense support  
• Plan and book large/complex internal or external meetings, including but not limited to Senior Executive Team meetings, and investor events, while supporting the execution of such meetings, as required.
• Work with corporate travel agency and/or through Concur to manage all travel arrangements and prepare detailed travel packages, including itineraries and supporting documents. (To include assessing flight options and booking flights, hotels, and ground transportation.)    
• Prepare expense reports and obtain approval signatures for board member expenses. Assist CEO, CFO, and EVP, Strategy & Innovation with entering and reconciling expenses in Concur.
• Diligently manage confidential and sensitive information relating to leadership roles and responsibilities, as well as key stakeholders (such as directors, investors)  
• Anticipate, understand, and respond to the needs of internal and external stakeholders to meet or exceed their expectations within organizational parameters.     
• Proactively review administrative systems and processes to develop, update or improve to maximize efficiency and effectiveness; work with other administrative staff, including those locally and in the US office to ensure consistency across procedures where applicable.    
• Vacation coverage for other administrative staff as applicable.    

Office Management Duties

• Working closely with Facilities and IT, coordinate and support facilities-related activities in the Vancouver office (e.g. maintaining long-term seating plan, etc.).  
• Manage boardroom booking system, including: coordinating bookings; responding to requests; liaising with IT, Facilities and other departments as needed to ensure proper set-up and clean up; ordering food and beverages as needed; and greeting external guests.
• Maintain office and kitchen supplies; managing relationships, budget, and invoice processing with these vendors.  
• Recommend best practices and process improvements to ensure consistent and effective services and provide and contribute to the overall success of the office and organization.    
• Work with Corporate Affairs team to assist with logistics and execution of in-office events as needed.    
• Act in accordance with Company policies, including, for example, the Code of Business Conduct and Ethics and ensure policies are understood and followed by direct reports, if any   
• Other duties as assigned.  

Who - the Candidate:

Required Knowledge & Skills

• At least 6 to 8 years of administrative experience with C-Suite executives.   
• Undergraduate degree.
• Experience in the biotech or pharma industry preferred.   
• Office management experience preferred.  
• Excellent time management skills with a proven ability to meet deadlines.  
• Ability to work in a quick-paced environment, adapt well to changing circumstances, direction, and strategy.   
• Stellar verbal, written, and interpersonal skills.   
• Professional and friendly demeanor with a “can do” approach.   
• Exceptional customer service skills. 
• Attention to detail and great organizational skills.  
• Proven ability to handle sensitive and confidential information with integrity and discretion, exercising sound judgment, and being proactive.   
• Experience recognizing needs, solving problems, and anticipating issues; solid analytical and creative problem-solving skills.   
• Ability to work independently and with limited supervision.   
• Proficient with Microsoft Office Suite or related software (including Excel).

Where:

Burnaby based in a hybrid work model. Days in office can fluctuate from 2-5 days depending on business needs.
 

How Much:

The base salary range for this role is $90,000 to $110,000 preferably. Base salary is determined by a combination of factors including, but not limited to, education and other qualifications, years of relevant experience, and internal equity.

Total Rewards program includes base salary, target bonus, and stock options, as well as a full range of benefits including medical, dental, vision, short-& long-term disability, accidental death & dismemberment, and life insurance programs, Employee Assistance Program, travel insurance, and retirement savings programs with company matching contributions.
 

When & How to Apply:

This search is moving extremely quickly! If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.

We are seeking an experienced Executive Assistant to provide comprehensive administrative support to the President & CEO and Board of Directors at a leading healthcare organization. This role involves managing schedules, travel, meetings, and preparing key reports and documentation. You will serve as the main point of contact, build collaborative relationships, and handle sensitive information with discretion. Acting as a recording secretary at meetings and supporting other functions as needed, this full-time, permanent position offers great opportunities for growth.

Who- the Company:

Our client, a prominent and highly respected organization in the healthcare services sector, plays a pivotal role in providing essential support to the community. With strong partnerships across government agencies, health authorities, and industry leaders, this organization is recognized for its innovative approach to service delivery. The company prides itself on a collaborative and inclusive work culture, offering exceptional opportunities for growth. If you are driven, adaptable, and passionate about making an impact, this is the perfect organization to advance your career while contributing to its mission.

What- the Role:

As the Executive Assistant, you will play a pivotal role in supporting the President & CEO and ensuring the smooth operation of the Executive Office. Responsibilities include managing appointments and schedules, making travel arrangements, preparing meeting agendas and minutes, responding to inquiries, and maintaining confidential records. You will be integral in liaising with Board members, health authorities, and stakeholders. The ideal candidate will be detail-oriented, proactive, and skilled at managing multiple priorities in a fast-paced environment. This position is based in the organization's office, with occasional travel required.

Who- the Candidate:

The ideal candidate will bring the following skills and experience:

• Graduation from a diploma program in office, business administration, or a related field.
• 5+ years of recent experience as an Executive Assistant, ideally supporting senior executives or boards.
• Experience and interest in Board governance.
• Knowledge of the healthcare system and operations, including relationships with government, health authorities, and community agencies.
• Strong written and verbal communication skills.
• Exceptional organizational and multitasking abilities.
• Ability to handle confidential information with discretion.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and meeting technologies.
• Ability to prioritize tasks and manage deadlines effectively.
• Excellent interpersonal skills and the ability to work independently and as part of a team.

Where:

This position is based in Vancouver, with a convenient location and easy access to public transit and free parking. The work environment fosters collaboration and supports professional development.
 

How Much:

The salary for this EA role is expected to be competitive, ranging from $70,000 to $85,000 per year, based on qualifications and experience. In addition, the firm offers an exceptional employer-paid benefits package, including 5 weeks’ vacation, and a pension plan plus RRSP.
 

When & How to Apply:

This interview process is moving quickly, and the successful candidate will likely begin their new role soon. Swim Recruiting is presenting shortlisted candidates directly to the hiring team for consideration. If you already have a Recruiter at SWIM, please reach out today. If you do not yet have a contact at Swim Recruiting, please hit ‘APPLY’ to send us your resume (preferably) in MS Word format as it works best with our internal systems). Thank you!

Administrative Assistant – Product Integrity

Love staying organized and keeping things running smoothly? This role is all about organization—coordinating meetings, managing logistics, and supporting the product integrity team to ensure smooth operations. If youre detail-oriented and thrive in a dynamic environment, wed love to hear from you!
This is a 1-year contract with chance for longer should business needs align.
 

Who – The Company: 

Our client, one of Vancouver’s most sought-after companies to work for, with global operations and an impeccable reputation.
 

What- The Role:

The Market Product Integrity team is accountable for a significant breadth of work, with oversight over a portfolio of multi-disciplinary teams with direct and indirect accountabilities to product, supply chain, stores/retail/GEC, PR/Brand/Communications, legal and sustainability. This role is accountable for organizing, facilitating and documenting key components from various teams within the North America, Europe, and Asia Pacific regions.

• Required to be a strategic operator that can work independently and in partnership Cross-Functional team members.
• Manage and respond to global quality forums and support with investigating potential issues. Analyze and escalate trends to Quality Review Board (QRB) members and Cross-Functional partners as needed.
• Coordinate Product Integrity driven meetings and support Cross-Functional partners in issue resolution.
• Lead Quality 101 and Vendor onboarding training with new vendors visiting the offices.
• Coordinate travel itinerary for Global Product Integrity leadership as needed.
• Coordinate and help facilitate Global Product Integrity wide bi-monthly meetings and bi-annual offsites.
• Ensure required resources are secured for all executive meetings (on-site, offsite, virtual), e.g. providing or creating materials and documentation required for meetings, booking meeting room or offsite locations, procuring necessary IT or other equipment, and support as required to create presentations, summarize detailed reports, and prepare or review draft communications
• Coordinates various scheduling tasks for Global Product Integrity initiatives.

Who- the Candidate: 

• Undergraduate degree & Professional Development education preferred.
• 1-2 years experience in business, operations, office management, production, or related field preferred.
• Experience as an Executive Assistant or Office Administration role
• Has a passion for our product, our educators, ensuring high quality in our product and creating clarity from confusion.
• Experience with Smartsheet is an asset.
• Exceptional communication skills, written and oral skills in English and other languages a plus.
• Strong interpersonal relationship and communication skills, and experience communicating across various leadership levels as a key liaison.
• Trusted in handling sensitive & confidential information with utmost reliability.
• Tech savvy - well versed in Microsoft OS apps (e.g. O365, PowerPoint, Excel) & other business software, a bonus!
• Excellent business acumen and ability to exercise sound judgment and prioritization.
• Extremely detailed and quality oriented.
• Ability to be resourceful and source details required to carry out tasks as assigned.
• Ability to manage multiple projects under tight deadlines and prioritize effectively to meet critical by-when's.
• A team player that truly believes they are successful when the organization is successful.

How much:
Competitive hourly wage in the range of $30-$32.70/hr + 4% vacation pay.

Where:
Vancouver, hybrid working conditions, 4 days’ onsite
 

When & How To Apply: 

Swim Recruiting has been engaged as a trusted recruitment agency partner on this important search. If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' to send us your resume. Thank you!

Excellent opportunity for a seasoned EA to join a very successful, well-established, and high-growth Vancouver-based company in a unique and exciting industry. Directly supporting 2 C-Suite Executives.
 

Who- the Company:

Our client is an award-winning business with operations and customers all around the world. They have a very fast-paced and exciting work environment and corporate values that promote teamwork, trust, and sincerity. The company has over 1000 employees.
 

What- the Role:

This is a well-rounded Executive Assistant role spanning a variety of areas such as complex multi-time-zone calendar management, in-person and virtual meetings (scheduling, preparing materials, attending meetings to take minutes, following-up on action items), International travel coordination, email organizing, budgeting, event planning, expense reporting, document creation, internal & external communications, etc.
We are looking for a seasoned, polished, and confident EA who will be viewed informally as a mentor to other administrative staff within the company. The ideal EA will be someone who can identify opportunities for improvements to internal cross-departmental communication, who will leverage existing and new technologies, and who will take the lead on implementing new administrative efficiencies.
 

Who- the Candidate:

On behalf of our client, we are seeking a highly organized, polished, adaptable, dynamic, and professional EA who is values-based and who is a team player with great written and verbal communication skills. Qualified candidates will have at least 8 years’ relevant experience directly supporting busy executives in very fast-paced and dynamic business environments.
Business acumen is essential in this senior EA role, and the new EA will be someone who takes the time to get to know the ins & outs of the company’s complex, interesting, and high-growth business operations.  Candidates must be tech savvy, and able/willing to continuously optimize the use of tools and technologies at the company.
 

How Much:

Highly competitive base salary commensurate with calibre of EA experience and skills, likely in the range of $92,000 to $122,000- please discuss further with SWIM! The total compensation package includes health & dental benefits, an RRSP match, 4 weeks’ paid vacation, etc.  
 

Where:

Vancouver. Hybrid schedule. We are looking for an EA who is adaptable and who can adjust their work hours based on business needs (i.e. attending an early morning or early evening meeting to accommodate colleagues in other time zones). This flexibility is reciprocated by the employer, and the EA can manage their own fluid hybrid schedule (only 1 day/week in office is typical, but some weeks it could be 2-3, depending on meetings and events). The company’s Vancouver corporate office is accessible by car, bike, and rapid transit.  
 

When & How to Apply:

If you are interested in this opportunity to work with a successful and reputable Vancouver company in a fast-paced sector, please do not hesitate to apply soon as this search is moving quickly. If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY to send us your resume. SWIM is presenting short-listed EA candidate profiles directly to the hiring team for review. Please note SWIM is very discreet and careful with the candidacy of currently employed and confidential job seekers. Thank you!

Exciting Sales Administrative Opportunity in Maple Ridge/Mission, BC!

Who - the Company:

A global leader in manufacturing and exporting high-quality building materials since the 1960’s. Known for excellence, they are rapidly becoming an industry leader in rooving wood products.

What - the Role:

This role provides key administrative sales support to the Sales Manager and involves light inside sales activities, including phone, email, and online customer inquiries—no cold calling. You'll explain product features, address concerns, follow up on inquiries, and eventually handle quotes, sales terms, and order processing. Additional duties include light accounting, logistics, and general administration.

• Answer incoming calls and follow up on customer inquiries.
• Respond to emails and online leads.
• Assist with accounting (e.g., invoicing, AP/AR).
• Support logistics and shipments.
• Perform general administrative tasks as needed.

Who - the Candidate:

We’re looking for a reliable, friendly, and organized individual with 2+ years of experience in a similar industry (e.g., building materials, trucking, construction). You need to be comfortable picking up the phone and thrive on customer interaction.

• 2+ years of administrative experience, ideally supporting sales.
• Proficient in MS Office; knowledge of QuickBooks or Sage 50 is a plus.
• Professional phone manner and strong communication skills.
• Freight forwarding or accounting experience is an asset.

Where:

Nestled between the Fraser River and Golden Ears Mountain, this role is best suited for individuals living in Mission, Maple Ridge, Abbotsford, or nearby areas. A car is essential due to limited transit access.

How Much:

Base salary will be commensurate with experience, education, and skills, and could range anywhere from $50,000 to $55,000. Additionally, they extended health benefits coverage. Please discuss your base salary and total compensation expectations in more detail with SWIM.

When & How to Apply:

This search is moving extremely quickly! If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.