Professional Services & Administration

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  • Do you feel restricted by the strict KPIs placed on you by your current agency?
  • Do wish you were given more room to show your creative side and personal brand in recruitment?
  • Prefer treating candidates and clients like people, not numbers?
  • Looking for uncapped commission potential? 

Who- the Company: 

At Swim Recruiting we believe that every recruiter is unique and that everyone has their own style when it comes to being a successful recruitment consultant. We do not believe in placing unrealistic and over-bearing KPIs on the day-to-day running of your desk; instead, we trust your ability and give you the tools, space, training, and resources to do your job effectively and efficiently. As a result of the way we believe in doing business we have experienced tremendous success in attracting the strongest candidates and developing solid relationships with some of the best and most respected employers in Vancouver and beyond. 
  • Opened for business in 2007, and have many long-tenured and loyal Swimmers who have been with the firm for many years 
  • 100% Vancouver owned and operated Company
  • Balanced work hard/play hard culture
  • Very generous and transparent commission structure that hasn’t changed in over a decade 
  • We are busy!!! You will always have good searches to recruit on 

What- the Role: 

We are seeking an experienced, talented, and self-motivated Recruitment Consultant to join our close-knit and top-notch Accounting & Finance, Human Resources, and Administration recruitment team. This will be a permanent role, in which you will be surrounded by some of the best and most experienced recruiters in Vancouver under the leadership of well-networked and knowledgeable Vancouver recruitment veterans. The new Recruitment Consultant will be working on a variety of searches- contract and permanent, entry-level to senior level individual contributor, diverse corporate functions (not IT)- and for reputable companies of all sizes across the lower mainland and in all industries. Our recruiters are not limited to certain sectors, functions, or geographies. 

Who- the Candidate: 

  • At least 12 months- and preferably 18 months- of full-cycle recruitment experience in a Recruitment firm is required 
  • Experience recruiting within Accounting & Finance 
  • Vancouver recruitment experience is preferred but not required for someone who is confident they can quickly establish a local network 
  • Excellent communication skills- written, verbal, and non-verbal 
  • Experience working on a high volume of diverse searches
  • Experience using an ATS, with strong ATS documentation, as well as recruitment platforms such as LinkedIn
Culturally, our ideal candidate will be the type of person who loves to have a laugh with colleagues and who does not take themselves too seriously. You have an entrepreneurial mindset, take initiative, are results oriented, and have a strong sense of urgency. We thrive on the thrill of headhunting and filling tough searches, but we are also fun-loving and believe playing hard to be just as important. Our relaxed, trusting, and down-to-earth attitude has been key to our success with both candidates and clients who find it easy to relate to us on a personal level.

Where: 

Currently Swim’s office is closed due to the pandemic and everyone is working full-time from home. At some point in the coming months, though, we are looking forward to being back together in our office. Swim Recruiting is headquartered in the heart of downtown Vancouver inside the iconic Waterfront Station building (super transit friendly). 

How Much: 

  • Swim offers two options- full commission (this has the highest earning potential!) or base salary plus lower % of commissions. We are very transparent about realistic earning potential and happy to discuss in detail. 
  • 23 “Swim Days”- to be used for vacation, personal days, family days- whatever you want! 
  • Health & Dental benefits
  • Cell phone plan reimbursement
  • Annual reward trip for top performers (our early 2020 trip was to Mexico!)
  • Etcetera…. let’s talk!

When & How to Apply: 

If this role sounds like you and you want to hear more, please hit “APPLY NOW” to send us your resume. If you already know someone working at Swim, feel free to reach out to that person directly. Swim Recruiting will of course fully and completely respect all candidate confidentiality, and we can navigate questions about non-compete clauses. Thank you and we look forward to hearing from you! 
[JobDesc_TEXT] => Do you feel restricted by the strict KPIs placed on you by your current agencyDo wish you were given more room to show your creative side and personal brand in recruitmentPrefer treating candidates and clients like people, not numbersLooking for uncapped commission potential Who- the Company: At Swim Recruiting we believe that every recruiter is unique and that everyone has their own style when it comes to being a successful recruitment consultant. We do not believe in placing unrealistic and over-bearing KPIs on the day-to-day running of your desk; instead, we trust your ability and give you the tools, space, training, and resources to do your job effectively and efficiently. As a result of the way we believe in doing business we have experienced tremendous success in attracting the strongest candidates and developing solid relationships with some of the best and most respected employers in Vancouver and beyond. Opened for business in 2007, and have many long-tenured and loyal Swimmers who have been with the firm for many years 100% Vancouver owned and operated CompanyBalanced work hard/play hard cultureVery generous and transparent commission structure that hasn’t changed in over a decade We are busy!!! You will always have good searches to recruit on What- the Role: We are seeking an experienced, talented, and self-motivated Recruitment Consultant to join our close-knit and top-notch Accounting & Finance, Human Resources, and Administration recruitment team. This will be a permanent role, in which you will be surrounded by some of the best and most experienced recruiters in Vancouver under the leadership of well-networked and knowledgeable Vancouver recruitment veterans. The new Recruitment Consultant will be working on a variety of searches- contract and permanent, entry-level to senior level individual contributor, diverse corporate functions (not IT)- and for reputable companies of all sizes across the lower mainland and in all industries. Our recruiters are not limited to certain sectors, functions, or geographies. Who- the Candidate: At least 12 months- and preferably 18 months- of full-cycle recruitment experience in a Recruitment firm is required Experience recruiting within Accounting & Finance Vancouver recruitment experience is preferred but not required for someone who is confident they can quickly establish a local network Excellent communication skills- written, verbal, and non-verbal Experience working on a high volume of diverse searchesExperience using an ATS, with strong ATS documentation, as well as recruitment platforms such as LinkedInCulturally, our ideal candidate will be the type of person who loves to have a laugh with colleagues and who does not take themselves too seriously. You have an entrepreneurial mindset, take initiative, are results oriented, and have a strong sense of urgency. We thrive on the thrill of headhunting and filling tough searches, but we are also fun-loving and believe playing hard to be just as important. Our relaxed, trusting, and down-to-earth attitude has been key to our success with both candidates and clients who find it easy to relate to us on a personal level.Where: Currently Swim’s office is closed due to the pandemic and everyone is working full-time from home. At some point in the coming months, though, we are looking forward to being back together in our office. Swim Recruiting is headquartered in the heart of downtown Vancouver inside the iconic Waterfront Station building (super transit friendly). How Much: Swim offers two options- full commission (this has the highest earning potential!) or base salary plus lower % of commissions. We are very transparent about realistic earning potential and happy to discuss in detail. 23 “Swim Days”- to be used for vacation, personal days, family days- whatever you want! Health & Dental benefitsCell phone plan reimbursementAnnual reward trip for top performers (our early 2020 trip was to Mexico!)Etcetera…. let’s talk!When & How to Apply: If this role sounds like you and you want to hear more, please hit “APPLY NOW” to send us your resume. If you already know someone working at Swim, feel free to reach out to that person directly. Swim Recruiting will of course fully and completely respect all candidate confidentiality, and we can navigate questions about non-compete clauses. Thank you and we look forward to hearing from you! [Category] => Swim Internal Opportunities [Name] => Recruitment Consultant, Swim Recruiting [Description] => Category: Swim Internal Opportunities - Location: Vancouver BC [JobCity] => Vancouver [Department] => [Division] => [Link] => https://swimrecruiting.com/position/?cjobid=BT655981215&rpid=282263&postid=NAqMMpyW1-c [ApplyLink] => http://swim.myavionte.com/staff/consol_careers/webapply_if.aspx?ID=1006643&ref=&rpid=282263 [ApplyLinkSSL] => https://swim.myavionte.com/staff/consol_careers/webapply_if.aspx?ID=1006643&ref=&rpid=282263 [Apply2Link] => https://swimrecruiting.com/position/?postid=NAqMMpyW1-c&direct=1&ref= [BoardName] => Main Job Board )

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Array ( [post_date] => 3/26/2021 6:40:46 PM [start_date] => 2/16/2018 [name] => Recruitment Consultant, Swim Recruiting [desc] => Do you feel restricted by the strict KPIs placed on you by your current agencyDo wish you were given more room to show your creative side and personal brand in recruitmentPrefer treating candidates and clients like people, not numbersLooking for uncapped commission potential Who- the Company: At Swim Recruiting we believe that every recruiter is unique and that everyone has their own style when it comes to being a successful recruitment consultant. We do not believe in placing unrealistic and over-bearing KPIs on the day-to-day running of your desk; instead, we trust your ability and give you the tools, space, training, and resources to do your job effectively and efficiently. As a result of the way we believe in doing business we have experienced tremendous success in attracting the strongest candidates and developing solid relationships with some of the best and most respected employers in Vancouver and beyond. Opened for business in 2007, and have many long-tenured and loyal Swimmers who have been with the firm for many years 100% Vancouver owned and operated CompanyBalanced work hard/play hard cultureVery generous and transparent commission structure that hasn’t changed in over a decade We are busy!!! You will always have good searches to recruit on What- the Role: We are seeking an experienced, talented, and self-motivated Recruitment Consultant to join our close-knit and top-notch Accounting & Finance, Human Resources, and Administration recruitment team. This will be a permanent role, in which you will be surrounded by some of the best and most experienced recruiters in Vancouver under the leadership of well-networked and knowledgeable Vancouver recruitment veterans. The new Recruitment Consultant will be working on a variety of searches- contract and permanent, entry-level to senior level individual contributor, diverse corporate functions (not IT)- and for reputable companies of all sizes across the lower mainland and in all industries. Our recruiters are not limited to certain sectors, functions, or geographies. Who- the Candidate: At least 12 months- and preferably 18 months- of full-cycle recruitment experience in a Recruitment firm is required Experience recruiting within Accounting & Finance Vancouver recruitment experience is preferred but not required for someone who is confident they can quickly establish a local network Excellent communication skills- written, verbal, and non-verbal Experience working on a high volume of diverse searchesExperience using an ATS, with strong ATS documentation, as well as recruitment platforms such as LinkedInCulturally, our ideal candidate will be the type of person who loves to have a laugh with colleagues and who does not take themselves too seriously. You have an entrepreneurial mindset, take initiative, are results oriented, and have a strong sense of urgency. We thrive on the thrill of headhunting and filling tough searches, but we are also fun-loving and believe playing hard to be just as important. Our relaxed, trusting, and down-to-earth attitude has been key to our success with both candidates and clients who find it easy to relate to us on a personal level.Where: Currently Swim’s office is closed due to the pandemic and everyone is working full-time from home. At some point in the coming months, though, we are looking forward to being back together in our office. Swim Recruiting is headquartered in the heart of downtown Vancouver inside the iconic Waterfront Station building (super transit friendly). How Much: Swim offers two options- full commission (this has the highest earning potential!) or base salary plus lower % of commissions. We are very transparent about realistic earning potential and happy to discuss in detail. 23 “Swim Days”- to be used for vacation, personal days, family days- whatever you want! Health & Dental benefitsCell phone plan reimbursementAnnual reward trip for top performers (our early 2020 trip was to Mexico!)Etcetera…. let’s talk!When & How to Apply: If this role sounds like you and you want to hear more, please hit “APPLY NOW” to send us your resume. If you already know someone working at Swim, feel free to reach out to that person directly. Swim Recruiting will of course fully and completely respect all candidate confidentiality, and we can navigate questions about non-compete clauses. Thank you and we look forward to hearing from you! [desc_html] =>
  • Do you feel restricted by the strict KPIs placed on you by your current agency?
  • Do wish you were given more room to show your creative side and personal brand in recruitment?
  • Prefer treating candidates and clients like people, not numbers?
  • Looking for uncapped commission potential? 

Who- the Company: 

At Swim Recruiting we believe that every recruiter is unique and that everyone has their own style when it comes to being a successful recruitment consultant. We do not believe in placing unrealistic and over-bearing KPIs on the day-to-day running of your desk; instead, we trust your ability and give you the tools, space, training, and resources to do your job effectively and efficiently. As a result of the way we believe in doing business we have experienced tremendous success in attracting the strongest candidates and developing solid relationships with some of the best and most respected employers in Vancouver and beyond. 
  • Opened for business in 2007, and have many long-tenured and loyal Swimmers who have been with the firm for many years 
  • 100% Vancouver owned and operated Company
  • Balanced work hard/play hard culture
  • Very generous and transparent commission structure that hasn’t changed in over a decade 
  • We are busy!!! You will always have good searches to recruit on 

What- the Role: 

We are seeking an experienced, talented, and self-motivated Recruitment Consultant to join our close-knit and top-notch Accounting & Finance, Human Resources, and Administration recruitment team. This will be a permanent role, in which you will be surrounded by some of the best and most experienced recruiters in Vancouver under the leadership of well-networked and knowledgeable Vancouver recruitment veterans. The new Recruitment Consultant will be working on a variety of searches- contract and permanent, entry-level to senior level individual contributor, diverse corporate functions (not IT)- and for reputable companies of all sizes across the lower mainland and in all industries. Our recruiters are not limited to certain sectors, functions, or geographies. 

Who- the Candidate: 

  • At least 12 months- and preferably 18 months- of full-cycle recruitment experience in a Recruitment firm is required 
  • Experience recruiting within Accounting & Finance 
  • Vancouver recruitment experience is preferred but not required for someone who is confident they can quickly establish a local network 
  • Excellent communication skills- written, verbal, and non-verbal 
  • Experience working on a high volume of diverse searches
  • Experience using an ATS, with strong ATS documentation, as well as recruitment platforms such as LinkedIn
Culturally, our ideal candidate will be the type of person who loves to have a laugh with colleagues and who does not take themselves too seriously. You have an entrepreneurial mindset, take initiative, are results oriented, and have a strong sense of urgency. We thrive on the thrill of headhunting and filling tough searches, but we are also fun-loving and believe playing hard to be just as important. Our relaxed, trusting, and down-to-earth attitude has been key to our success with both candidates and clients who find it easy to relate to us on a personal level.

Where: 

Currently Swim’s office is closed due to the pandemic and everyone is working full-time from home. At some point in the coming months, though, we are looking forward to being back together in our office. Swim Recruiting is headquartered in the heart of downtown Vancouver inside the iconic Waterfront Station building (super transit friendly). 

How Much: 

  • Swim offers two options- full commission (this has the highest earning potential!) or base salary plus lower % of commissions. We are very transparent about realistic earning potential and happy to discuss in detail. 
  • 23 “Swim Days”- to be used for vacation, personal days, family days- whatever you want! 
  • Health & Dental benefits
  • Cell phone plan reimbursement
  • Annual reward trip for top performers (our early 2020 trip was to Mexico!)
  • Etcetera…. let’s talk!

When & How to Apply: 

If this role sounds like you and you want to hear more, please hit “APPLY NOW” to send us your resume. If you already know someone working at Swim, feel free to reach out to that person directly. Swim Recruiting will of course fully and completely respect all candidate confidentiality, and we can navigate questions about non-compete clauses. Thank you and we look forward to hearing from you! 
[job_type] => Permanent [country] => Canada [region] => BC [city] => Vancouver [category] => Swim Internal Opportunities [link] => https://swim.myavionte.com/staff/consol_careers/webapply_if.aspx?ID=1006643&ref=&rpid=282263 [job_country] => CA [job_state] => BC )

Result Opp:s

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We are looking for the next amazing 'Swimmer' to join our tight-knit IT Recruitment team. First we’d like you to learn about us and what makes us special:

Our leadership & management style: 

We believe that everyone is unique and that everyone has their own style when it comes to being a successful recruitment consultant. We do not believe in placing unrealistic and over-bearing KPIs on the day-to-day running of your desk; instead, we trust in your ability and give you the tools, space, and resources for you to do your job effectively and efficiently.

Our reputation: 

As a result of the way that we believe in doing business in an ethical and transparent way, we have experienced tremendous success in attracting some of the strongest candidates and developed solid relationships with some of the best and most respected employers in Vancouver.

Our IT Recruitment team 

Key cultural pillars of the IT team are Accountability, Performance, Creativity, Commitment, and Fun. You will be surrounded by some of the best and most experienced tech recruiters in Vancouver under the leadership of well-networked and knowledgeable Vancouver recruitment veterans. We are a fun bunch of people who share a competitive edge, respect for each other, passion for recruitment, and love of chocolate snacks. We love to win as a team (and celebrate winning!) and we are diverse with over 50% female and only 20% Canadian natives. We are proud of our inclusive culture and are active participants and supporters of many socially responsible initiatives.

You:

You will be recruiting any role that falls under the broad spectrum of Information Technology - from level 1 helpdesk analysts to CTO and everything in between. We typically have over 50 open requisitions open and any one time which are split roughly 50/50 between contract and permanent roles. You have an entrepreneurial mindset, take initiative, are results-oriented, have a strong sense of urgency and value ethics. You are naturally competitive and hate losing. You bring over 2 years of technical recruitment experience and love working in this space.

How to Apply: 

If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit “APPLY NOW” and send us your resume. Thank you! 
[JobDesc_TEXT] => We are looking for the next amazing 'Swimmer' to join our tight-knit IT Recruitment team. First we’d like you to learn about us and what makes us special:Our leadership & management style: We believe that everyone is unique and that everyone has their own style when it comes to being a successful recruitment consultant. We do not believe in placing unrealistic and over-bearing KPIs on the day-to-day running of your desk; instead, we trust in your ability and give you the tools, space, and resources for you to do your job effectively and efficiently.Our reputation: As a result of the way that we believe in doing business in an ethical and transparent way, we have experienced tremendous success in attracting some of the strongest candidates and developed solid relationships with some of the best and most respected employers in Vancouver.Our IT Recruitment team Key cultural pillars of the IT team are Accountability, Performance, Creativity, Commitment, and Fun. You will be surrounded by some of the best and most experienced tech recruiters in Vancouver under the leadership of well-networked and knowledgeable Vancouver recruitment veterans. We are a fun bunch of people who share a competitive edge, respect for each other, passion for recruitment, and love of chocolate snacks. We love to win as a team (and celebrate winning!) and we are diverse with over 50% female and only 20% Canadian natives. We are proud of our inclusive culture and are active participants and supporters of many socially responsible initiatives.You:You will be recruiting any role that falls under the broad spectrum of Information Technology - from level 1 helpdesk analysts to CTO and everything in between. We typically have over 50 open requisitions open and any one time which are split roughly 50/50 between contract and permanent roles. You have an entrepreneurial mindset, take initiative, are results-oriented, have a strong sense of urgency and value ethics. You are naturally competitive and hate losing. You bring over 2 years of technical recruitment experience and love working in this space.How to Apply: If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit “APPLY NOW” and send us your resume. Thank you! [Category] => Swim Internal Opportunities [Name] => IT Recruitment Consultant [Description] => Category: Swim Internal Opportunities - Location: Vancouver BC [JobCity] => Vancouver [Department] => [Division] => [Link] => https://swimrecruiting.com/position/?cjobid=BT840496115&rpid=343932&postid=d9SfuP4hOyM [ApplyLink] => http://swim.myavionte.com/staff/consol_careers/webapply_if.aspx?ID=1180460&ref=&rpid=343932 [ApplyLinkSSL] => https://swim.myavionte.com/staff/consol_careers/webapply_if.aspx?ID=1180460&ref=&rpid=343932 [Apply2Link] => https://swimrecruiting.com/position/?postid=d9SfuP4hOyM&direct=1&ref= [BoardName] => Main Job Board )

Result Opp:s

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Global Payroll & Benefits Manager – fantastic opportunity for someone with a strong international payroll experience! 

What- the Opportunity: 

Our reputable and established engineering consulting client has opening for a seasoned Payroll & Benefits Manager to join their team. Based in their Vancouver office, the Payroll & Benefits Manager will be responsible for leading, directing and managing our client’s global payroll and benefits administration activities as they relate to employee performance and company goals. The position reports to the VP Finance and partners extensively with their HR team.

Who- the Candidate: 

We are seeking as seasoned Payroll & Benefits leader with at least 10 years of relevant experience that is looking for their next step in this career. This is a wonderful opportunity and a very rare one in the Vancouver market. One of the key aspects of this role is leading payroll into new countries and locations and how that pertains to payroll and benefits. Our ideal candidate will have extensive experience with global payroll in addition to solid leadership skills and the ability to work on a strategic level as well as stepping in being hands on when required. Swim has partnered with this client for several years now and can attest to this company being a leader in its field and having a great, progressive corporate culture. If we have peaked you interested – please apply only today. We look forward to hearing from you!

Duties and Responsibilities:
  • Oversees, reviews and approves global payrolls to ensure payments to employees, governments and other stakeholders are paid accurately e.g. Canada, Australia, Peru, Brazil, US, UK, Papua New Guinea
  • Provide training, leadership, direction and mentoring to the Payroll and Benefit teams, developing performance objectives and conducting performance appraisals with direct reports
  • Ensure government taxes, insurance premiums, long service leave and payroll taxes are paid as required
  • Partner with regional payroll functions to ensure they are adequately staffed Communicate payroll and benefit information to employee groups and conduct employee information presentations as required
  • Perform the general ledger accounting for payroll and benefits, reconcile accounts and support the annual financial statement audit
  • Provide monthly expense analysis to the senior management team
  • Establish and enforce proper accounting and internal control policies
  • Maintain and implement payroll and benefit systems
  • Provide payroll, benefit and tax assistance with new offshore operations
  • Develop and cultivate strong working relationships with stakeholders across the organization as well as with external partners
  • Maintains awareness and ensures compliance with foreign country requirements, policy changes, legal and regulatory requirements.  Monitors the effect of these changes on the company and informs key stakeholders, as necessary.
  • Being accountable for the accurate and timely processing of year-end payroll activities and reporting
  • Backfill for Senior Payroll and Benefits Administrator when necessary.
  • Other tasks as assigned

Where: 

Based at their head office in Vancouver, centrally located near SkyTrain and other amenities. 

How Much: 

Base salary based on the successful candidate’s experience plus comprehensive benefits, other perks and vacation. 

When & How to Apply: 

If you are interested in this opportunity, please let us know today and we can discuss further! If you already have a Recruiter at Swim, please reach out directly. If you do not yet have a contact at Swim Recruiting, please hit "APPLY NOW" and send us your resume.
[JobDesc_TEXT] => Global Payroll & Benefits Manager – fantastic opportunity for someone with a strong international payroll experience! What- the Opportunity: Our reputable and established engineering consulting client has opening for a seasoned Payroll & Benefits Manager to join their team. Based in their Vancouver office, the Payroll & Benefits Manager will be responsible for leading, directing and managing our client’s global payroll and benefits administration activities as they relate to employee performance and company goals. The position reports to the VP Finance and partners extensively with their HR team.Who- the Candidate: We are seeking as seasoned Payroll & Benefits leader with at least 10 years of relevant experience that is looking for their next step in this career. This is a wonderful opportunity and a very rare one in the Vancouver market. One of the key aspects of this role is leading payroll into new countries and locations and how that pertains to payroll and benefits. Our ideal candidate will have extensive experience with global payroll in addition to solid leadership skills and the ability to work on a strategic level as well as stepping in being hands on when required. Swim has partnered with this client for several years now and can attest to this company being a leader in its field and having a great, progressive corporate culture. If we have peaked you interested – please apply only today. We look forward to hearing from you!Duties and Responsibilities:Oversees, reviews and approves global payrolls to ensure payments to employees, governments and other stakeholders are paid accurately e.g. Canada, Australia, Peru, Brazil, US, UK, Papua New GuineaProvide training, leadership, direction and mentoring to the Payroll and Benefit teams, developing performance objectives and conducting performance appraisals with direct reportsEnsure government taxes, insurance premiums, long service leave and payroll taxes are paid as requiredPartner with regional payroll functions to ensure they are adequately staffed Communicate payroll and benefit information to employee groups and conduct employee information presentations as requiredPerform the general ledger accounting for payroll and benefits, reconcile accounts and support the annual financial statement auditProvide monthly expense analysis to the senior management teamEstablish and enforce proper accounting and internal control policiesMaintain and implement payroll and benefit systemsProvide payroll, benefit and tax assistance with new offshore operationsDevelop and cultivate strong working relationships with stakeholders across the organization as well as with external partnersMaintains awareness and ensures compliance with foreign country requirements, policy changes, legal and regulatory requirements. Monitors the effect of these changes on the company and informs key stakeholders, as necessary.Being accountable for the accurate and timely processing of year-end payroll activities and reportingBackfill for Senior Payroll and Benefits Administrator when necessary.Other tasks as assignedWhere: Based at their head office in Vancouver, centrally located near SkyTrain and other amenities. How Much: Base salary based on the successful candidate’s experience plus comprehensive benefits, other perks and vacation. When & How to Apply: If you are interested in this opportunity, please let us know today and we can discuss further! If you already have a Recruiter at Swim, please reach out directly. If you do not yet have a contact at Swim Recruiting, please hit "APPLY NOW" and send us your resume. [Category] => Accounting & Finance [Name] => Payroll & Benefits Manager [Description] => Category: Accounting & Finance - Location: Vancouver BC [JobCity] => Vancouver [Department] => HR [Division] => [Link] => https://swimrecruiting.com/position/?cjobid=AN5118111118&rpid=294898&postid=QIu5xG9rFIg [ApplyLink] => http://swim.myavionte.com/staff/consol_careers/webapply_if.aspx?ID=2368325&ref=&rpid=294898 [ApplyLinkSSL] => https://swim.myavionte.com/staff/consol_careers/webapply_if.aspx?ID=2368325&ref=&rpid=294898 [Apply2Link] => https://swimrecruiting.com/position/?postid=QIu5xG9rFIg&direct=1&ref= [BoardName] => Main Job Board )

Result Opp:s

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Fantastic opportunity for an experienced bookkeeper who lives in Coquitlam, Port Moody, Port Coquitlam, or East Burnaby who is looking for a fulfilling job with a friendly and successful accounting firm. Steady work, great work-life balance, tight-knit team culture. 

Who- the Company: 

Our client is a reputable local CPA firm that was established over 30 years ago. The firm has just brought in 2 new partners who will gradually take over the practice as the original partners transition into retirement. The firm has long-standing and loyal clients, and they are continuing to grow- clients include public companies (15+), many private entrepreneurial businesses, and companies that plan to list on the TSX, and those clients are in a wide variety of industries including mining, financial technology, manufacturing.  

This firm is full-service other than they do no do auditing- which means an escape from the normal heavy-duty stress and deadlines of audit season! Services include bookkeeping, tax (corporate and private), estate planning, CFO consultancy, etc. They have a tightknit and family-oriented culture, and the firm provides much better work/life integration than most public practices. If you are looking to have better hours, better compensation, and a shorter timeline to promotions, than this can be a great place for you to work and grow! 

What- the Role: 

Our client is seeking a new intermediate to senior level Bookkeeper for their successful and continuously growing practice. The beauty of working for a boutique firm is that you will have the opportunity to work more autonomously, in a flexible work environment focused on the work/life balance of its staff members. The role would include challenging accounting, financial reporting and taxation matters, with supporting staff assistance available. 

For now, responsibilities will include:

  • Conducting bookkeeping on behalf of a few private clients using QuickBooks, Excel, Telpay, Caseware and other softwares.
  • Preparing sales tax returns and remittances (GST, PST).
  • Preparing EHT and WCB returns and remittances.
  • Posting transactions for bank accounts, credit cards, account receivable, accounts payable, shareholder and intercompany loans (reconciliations monthly).
  • Preparing quarterly trial balances for interim and annual financial statement preparation.
  • Preparing payroll calculations, pay cheques and source deduction remittances.
  • Preparing annual T4s, T2200s and related payroll items.

Who- the Candidate: 

We are seeking a well-rounded full-cycle bookkeeping professional who can develop long-term with the tight-knit team. A collaborative work style, open and genuine communication style, and solid work ethic are all key. 

  • At least 5 years relevant bookkeeping work experience, and ideally 10+ years.
  • Experience in a similar entrepreneurial small to midsize public practice firm with a growing client base is preferred (but not required). 
  • Experience with payroll and associated remittances, as well as sales tax filings and remittances, is preferred. 
  • Proficiency in QuickBooks is essential, and experience using Telpay is preferred.  
  • Excellent organizational skills including ability to prioritize and multi-task; with the ability to adapt to facilitate timely client service and meet deadlines. 
  • Excellent verbal and written communication skills. 
  • Attention to detail is essential.
  • Completion of an accounting diploma or other post-secondary education/training in accounting is considered an asset (no formal designation required).

Where:  

Tri-Cities area, within close walking distance to an Evergreen line Skytrain station and nearby street parking. The firm has a relaxed work environment in a newly renovated and bright office space. 

How Much: 

This firm pays competitively, and base salary will be commensurate with bookkeeping experience. There is also a discretionary bonus based on individual performance and firm profitability. 

When & How to Apply:

Swim Recruiting has been engaged exclusively on this search. We will be representing short-listed candidates directly to the partners for consideration. If you are interested in this fantastic opportunity with a local CPA firm in the Tri-Cities that is reputable, well-established, and growing quickly, please let us know today and we can discuss further! If you already have a Recruiter at Swim, please reach out directly. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.
[JobDesc_TEXT] => Fantastic opportunity for an experienced bookkeeper who lives in Coquitlam, Port Moody, Port Coquitlam, or East Burnaby who is looking for a fulfilling job with a friendly and successful accounting firm. Steady work, great work-life balance, tight-knit team culture. Who- the Company: Our client is a reputable local CPA firm that was established over 30 years ago. The firm has just brought in 2 new partners who will gradually take over the practice as the original partners transition into retirement. The firm has long-standing and loyal clients, and they are continuing to grow- clients include public companies (15+), many private entrepreneurial businesses, and companies that plan to list on the TSX, and those clients are in a wide variety of industries including mining, financial technology, manufacturing. This firm is full-service other than they do no do auditing- which means an escape from the normal heavy-duty stress and deadlines of audit season! Services include bookkeeping, tax (corporate and private), estate planning, CFO consultancy, etc. They have a tightknit and family-oriented culture, and the firm provides much better work/life integration than most public practices. If you are looking to have better hours, better compensation, and a shorter timeline to promotions, than this can be a great place for you to work and grow! What- the Role: Our client is seeking a new intermediate to senior level Bookkeeper for their successful and continuously growing practice. The beauty of working for a boutique firm is that you will have the opportunity to work more autonomously, in a flexible work environment focused on the work/life balance of its staff members. The role would include challenging accounting, financial reporting and taxation matters, with supporting staff assistance available. For now, responsibilities will include:Conducting bookkeeping on behalf of a few private clients using QuickBooks, Excel, Telpay, Caseware and other softwares.Preparing sales tax returns and remittances (GST, PST).Preparing EHT and WCB returns and remittances.Posting transactions for bank accounts, credit cards, account receivable, accounts payable, shareholder and intercompany loans (reconciliations monthly).Preparing quarterly trial balances for interim and annual financial statement preparation.Preparing payroll calculations, pay cheques and source deduction remittances.Preparing annual T4s, T2200s and related payroll items.Who- the Candidate: We are seeking a well-rounded full-cycle bookkeeping professional who can develop long-term with the tight-knit team. A collaborative work style, open and genuine communication style, and solid work ethic are all key. At least 5 years relevant bookkeeping work experience, and ideally 10+ years.Experience in a similar entrepreneurial small to midsize public practice firm with a growing client base is preferred (but not required). Experience with payroll and associated remittances, as well as sales tax filings and remittances, is preferred. Proficiency in QuickBooks is essential, and experience using Telpay is preferred. Excellent organizational skills including ability to prioritize and multi-task; with the ability to adapt to facilitate timely client service and meet deadlines. Excellent verbal and written communication skills. Attention to detail is essential.Completion of an accounting diploma or other post-secondary education/training in accounting is considered an asset (no formal designation required).Where: Tri-Cities area, within close walking distance to an Evergreen line Skytrain station and nearby street parking. The firm has a relaxed work environment in a newly renovated and bright office space. How Much: This firm pays competitively, and base salary will be commensurate with bookkeeping experience. There is also a discretionary bonus based on individual performance and firm profitability. When & How to Apply:Swim Recruiting has been engaged exclusively on this search. We will be representing short-listed candidates directly to the partners for consideration. If you are interested in this fantastic opportunity with a local CPA firm in the Tri-Cities that is reputable, well-established, and growing quickly, please let us know today and we can discuss further! If you already have a Recruiter at Swim, please reach out directly. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume. [Category] => Accounting & Finance [Name] => Bookkeeper, Tri-Cities [Description] => Category: Accounting & Finance - Location: Tri Cities BC [JobCity] => Tri Cities [Department] => [Division] => [Link] => https://swimrecruiting.com/position/?cjobid=GM441652313&rpid=290220&postid=YjCVVJYg0NI [ApplyLink] => http://swim.myavionte.com/staff/consol_careers/webapply_if.aspx?ID=5089711&ref=&rpid=290220 [ApplyLinkSSL] => https://swim.myavionte.com/staff/consol_careers/webapply_if.aspx?ID=5089711&ref=&rpid=290220 [Apply2Link] => https://swimrecruiting.com/position/?postid=YjCVVJYg0NI&direct=1&ref= [BoardName] => Main Job Board )

Result Opp:s

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Full time Lead PHP Developer opportunity located in downtown Vancouver

  • Digital tech product company
  • Offices in Vancouver and Hollywood, LA
  • Audio and video fingerprinting, big data projects

What & Why: 

Our client, who specializes in creating products for the media and entertainment industry, is looking to grow their team with a Full Stack Lead PHP Developer.

Who:

Successful tech company with about 100 employees spread across two offices in Vancouver and LA. Dog friendly office with a young, social, and collaborative culture. 

You:

You will bring the following education, skills and experience to the role:
  • 8+ years’ experience in LAMP development. 
  • Experience with an MVC framework such as Laravel or Symfony. 
  • Must have good knowledge of front end – JavaScript, HTML, CSS. 
  • Leadership experience or desire to be a lead.

Next Steps: 

If the sound of this opportunity excites you, and you’re confident that it’s a good fit for your experience and career goals, then we’d love to hear from you! Please send your updated resume to us by applying to this posting and one of our awesome team of recruiters will be in touch.

[JobDesc_TEXT] => Full time Lead PHP Developer opportunity located in downtown VancouverDigital tech product companyOffices in Vancouver and Hollywood, LAAudio and video fingerprinting, big data projectsWhat & Why: Our client, who specializes in creating products for the media and entertainment industry, is looking to grow their team with a Full Stack Lead PHP Developer.Who:Successful tech company with about 100 employees spread across two offices in Vancouver and LA. Dog friendly office with a young, social, and collaborative culture. You:You will bring the following education, skills and experience to the role:8+ years’ experience in LAMP development. Experience with an MVC framework such as Laravel or Symfony. Must have good knowledge of front end – JavaScript, HTML, CSS. Leadership experience or desire to be a lead.Next Steps: If the sound of this opportunity excites you, and you’re confident that it’s a good fit for your experience and career goals, then we’d love to hear from you! Please send your updated resume to us by applying to this posting and one of our awesome team of recruiters will be in touch. [Category] => Information Technology [Name] => Lead PHP Developer [Description] => Category: Information Technology - Location: Vancouver BC [JobCity] => Vancouver [Department] => [Division] => [Link] => https://swimrecruiting.com/position/?cjobid=EC278683522&rpid=301777&postid=729LNeMlo6I [ApplyLink] => http://swim.myavionte.com/staff/consol_careers/webapply_if.aspx?ID=7474442&ref=&rpid=301777 [ApplyLinkSSL] => https://swim.myavionte.com/staff/consol_careers/webapply_if.aspx?ID=7474442&ref=&rpid=301777 [Apply2Link] => https://swimrecruiting.com/position/?postid=729LNeMlo6I&direct=1&ref= [BoardName] => Main Job Board )
  • Executive Assistant

    Professional Services & Administration | Permanent | Vancouver, BC, CA

    Seeking an experienced Executive Assistant for our downtown Vancouver client. Mining experience an asset. 

    [ + ] More

    Seeking an experienced Executive Assistant for our downtown Vancouver client. Mining experience an asset. 

    Who- The Company: 

    Our client is a publicly-traded mid-tier mining company located in downtown Vancouver. They operate in various countries and boast a highly skilled workforce with a commitment to quality and value.

    What- The Role: 

    Executive Assistant – Supporting senior level executives, you will be responsible for, but not limited to, the following:
    • Managing multiple Executives’ Outlook calendar and contacts extensively
    • Managing intensive travel arrangements for the Executives (national/international)
    • Coordinating credit card reconciliations, out-of-pocket expense reimbursements and invoice processing 
    • Screening incoming mail and telephone communications, ensuring all communication is handled in a timely and professional manner
    • Organizing internal and external meetings
    • Taking and distributing meeting minutes
    • Organizing internal and external functions and events
    • Preparing internal and external correspondence 
    • Assisting in the preparation of reports and presentations
    • Providing coverage for other team members as requested by the Senior EA
    Swim Recruiting will provide interested candidates with a more detailed job description. 

    Who- The Candidate: 

    • 5+ years of experience in senior leadership or executive-level support
    • Diploma or Degree in Business Administration or related education would be considered an asset
    • Conscientious self-started who enjoys working in a team environment that requires minimal supervision and can cope effectively under pressuring with shifting priorities
    • High-level proficiency with MS Office Suite (Outlook, Excel, Word, PowerPoint)
    • Strong attention to detail and organizational skills
    • Strong work ethic and ability to build effective relationships across all levels of the business

    Where:

    Downtown Vancouver. Remote working until later this year. 

    How Much:

    Base salary commensurate with experience. Benefits including RRSP and ESPP matching, health and dental, 3 weeks’ vacation, and an annual fitness allowance. 

    When & How to Apply:

    This search is moving extremely quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit ‘APPLY NOW’ and send us your resume. Thank you so much!
  • Director of Administration

    Professional Services & Administration | Permanent | Anywhere in Canada, BC

    Fantastic career opportunity with a large and growing NPO with operations in multiple Canadian provinces. This is a fantastic opportunity for someone who wants to provide leadership and oversight for a multi-disciplinary program support office. This is a chance to make a lasting impact and see through a large-scale project from beginning to end. Candidates must have at least 5 years of multi-disciplinary leadership experience. 

    [ + ] More

    Fantastic career opportunity with a large and growing NPO with operations in multiple Canadian provinces. This is a fantastic opportunity for someone who wants to provide leadership and oversight for a multi-disciplinary program support office. This is a chance to make a lasting impact and see through a large-scale project from beginning to end. Candidates must have at least 5 years of multi-disciplinary leadership experience. 

    Who- The Company:

    Our client is a well-known NPO focused servicing residents in a few different provinces. For over 25 years, this organization has served over 450,000 people each year. This organizations works hard to help make people’s goals and dreams come to fruition. If you are a director or executive with a minimum of 10 years of progressive experience leading and overseeing operations and administrations, and at least 5 years of multidisciplinary leadership experience, then this new role could be the next step for you!

    What- The Role:

    Our client is seeking a Director of Administration who will be responsible for administration management, leadership oversight, program operations, and financial management. Examples of duties would include:
    • Managing all aspects of contract and administrative activities, including performance management, and ensuring service standards are met.
    • Providing leadership and oversight to the multi-disciplinary support office group which includes: Claims and Invoices, Contract Security, IT, BI and Reporting, Performance and Quality Management, etc. 
    • Ensuring that stakeholders’ expectations are exceeded with the quality of service received and that quality of contract delivery is consistent with funder and participant expectations. 
    • Driving a continuous improvement mindset, taking a critical look at programs and processes and leading teams to develop and monitor action plans to improve and optimize performance. 

    Who- The Candidate:

    We are looking for a Director of Administration with a minimum of 10 years cumulative experience in managing and leading a multidisciplinary office.
     Essential requirements:
    • Minimum Bachelor’s Degree in Business, Finance, Administration, or related discipline
    • 10 years of progressive leadership and contract management experience
    • At least 5 years in a Director or Manager level for a multidisciplinary team
    • Experience with oversight of performance management and quality management 
    • Experience with oversight of contract security team
    • Experience with oversight of a claims processing and invoicing management team 
    Bonus points…
    • Bilingual (French/English)
    • Experience leading operations of government contracts
    • Experience in the development and support of technical user system and case management system 

    How much:

    Very competitive base salary commensurate with level of skills, experience, and education. The organization also provides an amazing compensation package.

    Where:

    This role is fully remote. They have offices in a few provinces in Canada. 

    When & How to Apply:

    Swim Recruiting will be presenting the profiles of short-listed candidates directly to the hiring team. If you already have a Recruiter at Swim, please reach out asap. If not, please hit ‘APPLY NOW’ to send us your resume. Thank you!
  • Localization Lead

    Professional Services & Administration | Permanent | Vancouver, BC, CA

    Do you have global localization experience and speak more than one language? Do you enjoy developing workflows to translate and transcreate different content types? Are you familiar with industry trends, language management tools and systems? If so, we’d love to hear from you! 

    [ + ] More

    Do you have global localization experience and speak more than one language? Do you enjoy developing workflows to translate and transcreate different content types? Are you familiar with industry trends, language management tools and systems? If so, we’d love to hear from you! 

    Who- the Company:

    Exciting opportunity to join a fast-growing international Vancouver based company and one of Vancouver’s finest! They are a people-centric organization and known for their collaborative team culture, and rewarding 

    What- the Role:  

    The Localization Lead will be responsible for leading the multi-lingual execution of various types of content intended for our client's internal audience in their global markets. You will be responsible for overseeing end to end localization workflow using translation management tools and systems and will have the opportunity to work cross-functionally with global stakeholders and translation vendors, freelancers, creative agency partners to ensure the timely delivery of outputs.  

    Who – the Candidate:

    We are looking for a passionate team player who has at a minimum three years of global localization experience and who hold either a Bachelor or Master’s degree in Localization, or Language Studies. Multilingual is a must with preference for French language but open to all! You have demonstrated experience in successfully leading and delivering complex localization projects for multiple teams. You have extension knowledge of language, and cultural differences. Candidates must have the ability to work collaboratively and cross functionally and communicate effectively with all levels of an organization. In addition to working knowledge of various localization tools, candidates will have prior experience partnering with translation vendors, freelancers, and creative agency partners. You are proactive, results-driven, and have 

    How Much: 

    Competitive base salary commensurate with level of work experience, bonus, extended health, 3 weeks vacation 

    Where: 

    Vancouver BC 

    When & How to Apply: 

    This search is moving very quickly, and interviews start immediately! Swim will be presenting short-listed candidates directly to the hiring team for consideration. If you already have a Recruiter at Swim, please reach out very soon.
  • Database Manager

    Professional Services & Administration | Permanent | Surrey, BC, CA

    Fantastic opportunity with a well-established non-profit organization with a rich history that you can feel proud to work for! Working closely with a tight-knit team. 

    [ + ] More

    Fantastic opportunity with a well-established non-profit organization with a rich history that you can feel proud to work for! Working closely with a tight-knit team. 

    Who- the Company: 

    A very long-standing and reputable non-profit organization (NPO)in Surrey. This company is very community-based with a positive corporate culture.  

    What- the Role:  

    The new Database Manager will report to the COO and will be responsible for managing the company’s CRM database (Blackbaud’s Raiser’s Edge). The Database Manager will be responsible for tracking and reconciling donations in the Raiser’s Edge database, communicating with donors by phone and email, issuing tax receipts, creating donation reports for management, overseeing gift-matching initiatives, taking on research projects, etc. This is a diverse role, with opportunity to take on new duties and challenges over the years, and to truly feel part of something important. 

    Who- the Candidate: 

    We are seeking individuals with relevant administration experience on the fundraising team of a non-profit organization. Experience managing donor information using Raiser’s Edge is a must. Candidates will be detail-oriented, with strong reporting and analysis skills. Some form of relevant post-secondary education is required.  From a personality perspective, we are targeting individuals who are down-to-earth, pleasant, self-motivated, hard-working, and very good team players. Great people skills and communication abilities are essential in this role!   

    How Much: 

    Generous base salary commensurate with level of work experience, skills, and education- please discuss with Swim. This company provides great employee benefits, 4 weeks vacation, pension and other employee perks. 

    Where: 

    Surrey, BC   

    When & How to Apply: 

    This search is moving very quickly and interviews start immediately! Swim will be presenting short-listed candidates directly to the hiring team for consideration. If you already have a Recruiter at Swim, please reach out very soon. If you do yet have a contact at Swim Recruiting, please hit “APPLY NOW” and send us your resume. 

  • Senior Manager, Workplace Administration

    Professional Services & Administration | Permanent | Vancouver, BC, CA

    This is a fantastic opportunity to join an amazing organization with responsibility for managing the workplace environments and administrative support for the Vancouver operations. 

    [ + ] More

    This is a fantastic opportunity to join an amazing organization with responsibility for managing the workplace environments and administrative support for the Vancouver operations. 

    Who- the Company:

    Exciting opportunity to join a fast-growing international Vancouver based company and one of Vancouver’s finest! Our client is a people-centric organization and known for their collaborative team culture.

    What- the Role:  

    We are looking for an outstanding Senior Manager of Workplace Administration. Reporting directly to the Director of Facilities, the Senior Manager of Workplace Administration is responsible for managing the workplace environments and administrative support for the entire organization in Vancouver. This role will lead our client’s EA / Managers of Team Operations along with their Office Services Team ensuring that the Senior Leadership Team support is top notch and the working environment is best in class.

    Role
    • To develop, refine and implement a strategic direction for administrative support and guest services 
    • Continuously develop and balance executive assignments, recruitment and vacation coverage for the EA collective
    • Work closely with P&C business partners to ensure that we plan and forecast for new roles that will support incoming leaders
    • Develop and Oversee Office Services budgets 
    • Develop and Implement consistent guest service within Offices Services and Executive Support teams, by creating clear roles and responsibilities, including continually reviewing current processes and procedures to ensure service levels are at the highest
    Team
    • Provide Strategic direction and leadership to Office Services Manager and their team of Receptionists, Office Admins and Shipping/Receiving Specialists
    • Provide Strategic direction and leadership to the Team Operation Managers, by providing mentorship, direction, performance management and development
    Department
    • Work closely with Senior Facilities Manager in Office renovations and New Office openings
    • Work closely with the Director of Facilities when acquiring new space and planning out the New Campus Building
    • Work cross functionally and build relationships with all departments across all buildings
    • Build and develop relationships to create working environments that are connected 

    Who – the Candidate:

    • 5-7 years of experience in an office management role for a large employer 
    • 2-3 years of experience with Workplace Organization
    • Excellent team player and ability to work independently
    • Excellent communication skills both verbal and written
    • Extraordinary customer service, organizational and time management skills
    • Upbeat, optimistic, passionate, friendly and authentic
    • Responsible and dependable
    • Proactive and solution-oriented
    • Proficient in Microsoft Office

    How Much: 

    Competitive base salary commensurate with level of experience, bonus, 4 weeks vacation and wonderful perks!

    Where: 

    Vancouver BC 

    When & How to Apply: 

    This search is moving very quickly. Swim will be presenting short-listed candidates directly to the hiring team for consideration. 
  • Senior Manager, Workplace Administration

    Professional Services & Administration | Permanent | Vancouver, BC, CA

    This is a fantastic opportunity to join an amazing organization with responsibility for managing the workplace environments and administrative support for the Vancouver operations. 

    [ + ] More

    This is a fantastic opportunity to join an amazing organization with responsibility for managing the workplace environments and administrative support for the Vancouver operations. 

    Who- the Company:

    Exciting opportunity to join a fast-growing international Vancouver based company and one of Vancouver’s finest! Our client is a people-centric organization and known for their collaborative team culture.

    What- the Role:  

    We are looking for an outstanding Senior Manager of Workplace Administration. Reporting directly to the Director of Facilities, the Senior Manager of Workplace Administration is responsible for managing the workplace environments and administrative support for the entire organization in Vancouver. This role will lead our client’s EA / Managers of Team Operations along with their Office Services Team ensuring that the Senior Leadership Team support is top notch and the working environment is best in class.

    Role
    • To develop, refine and implement a strategic direction for administrative support and guest services 
    • Continuously develop and balance executive assignments, recruitment and vacation coverage for the EA collective
    • Work closely with P&C business partners to ensure that we plan and forecast for new roles that will support incoming leaders
    • Develop and Oversee Office Services budgets 
    • Develop and Implement consistent guest service within Offices Services and Executive Support teams, by creating clear roles and responsibilities, including continually reviewing current processes and procedures to ensure service levels are at the highest
    Team
    • Provide Strategic direction and leadership to Office Services Manager and their team of Receptionists, Office Admins and Shipping/Receiving Specialists
    • Provide Strategic direction and leadership to the Team Operation Managers, by providing mentorship, direction, performance management and development
    Department
    • Work closely with Senior Facilities Manager in Office renovations and New Office openings
    • Work closely with the Director of Facilities when acquiring new space and planning out the New Campus Building
    • Work cross functionally and build relationships with all departments across all buildings
    • Build and develop relationships to create working environments that are connected 

    Who – the Candidate:

    • 5-7 years of experience in an office management role for a large employer 
    • 2-3 years of experience with Workplace Organization
    • Excellent team player and ability to work independently
    • Excellent communication skills both verbal and written
    • Extraordinary customer service, organizational and time management skills
    • Upbeat, optimistic, passionate, friendly and authentic
    • Responsible and dependable
    • Proactive and solution-oriented
    • Proficient in Microsoft Office

    How Much: 

    Competitive base salary commensurate with level of experience, bonus, 4 weeks vacation and wonderful perks!

    Where: 

    Vancouver BC 

    When & How to Apply: 

    This search is moving very quickly. Swim will be presenting short-listed candidates directly to the hiring team for consideration. 
  • Office Coordinator/Receptionist – Dental Office

    Professional Services & Administration | Permanent | Abbotsford, BC, CA

    Well-rounded dental office administration/reception role for someone who is self-motivated, detail-oriented, reliable, organized, and friendly with an interest in pursuing an administrative/reception career in the dental field. Opportunity for long-term growth within the company. 

    [ + ] More

    Well-rounded dental office administration/reception role for someone who is self-motivated, detail-oriented, reliable, organized, and friendly with an interest in pursuing an administrative/reception career in the dental field. Opportunity for long-term growth within the company. 

    Who- the Company: 

    Our Abbotsford client is a well-established and successful dental office with a collaborative corporate culture and an excellent reputation. 

    What - the Role:

    The Office Coordinator/Receptionist assists patients in helping them through their treatment process, which may occur with or without oral sedation or general anesthesia. You will be responsible for educating patients about the clinical and financial aspects of their treatment, coordinating schedules and financial arrangements. The Office Coordinator/Receptionist is also responsible for providing administrative support to the dental team for efficient delivery of patient care. Some of these duties include: 
    • Answering patients inquires over the phones.
    • Maintaining schedules; confirming appointments; dealing with cancellations/booking. 
    • Collecting any outstanding information needed for the upcoming appointments. 
    • Acting as a liaison between patients and insurance companies; verifying patient coverage details with insurance companies.
    • Analyzing predetermination and present financial responsibilities to patients.

    Who - the Candidate:

    The best possible candidate for this role will be resourceful, intuitive, super self-motivated, professional, organized, and always seeking out ways to help streamline the busy work lives of everyone at the office. The ability to maintain confidentiality and integrity at all times is paramount in this role. The selected candidate will have at least 1+ years of relevant work experience in a similar administrative role in a dental office or other health care organizations such as physio, optometry, or chiropractors. 
    We are seeking bright, compassionate, team-oriented candidates with a strong customer service mindset and top notch communication skills. The completion of a college program in dental administration or equivalent is highly preferred. Additional on the job training will be provided and we are seeking individuals who have a strong interest in pursuing a long term dental career. A good working knowledge of all MS Office programs are a must have.

    Where: 

    Abbotsford, BC, close to a few highways. We are ideally seeking candidates from the South Surrey, Mission, Langley and Abbotsford area or surroundings.

    How Much:

    Commensurate with level of experience and depth of skills, please discuss with Swim. There is also health & dental benefits and professional development support.

    When & How to Apply: 

    If you are interested in and excited about this great opportunity, please do not hesitate in applying as this search is moving very quickly! If you have a Recruiter at Swim already, please reach out to that individual directly. If you do not yet have a contact at Swim Recruiting, please hit “Apply Now” to send us your resume.
  • Administrative Assistant, Purchasing and Distribution

    Professional Services & Administration | Permanent | North Vancouver, BC

    An excellent career opportunity within an established and well reputed organization, awarded one of Canada’s best managed companies

    [ + ] More

    An excellent career opportunity within an established and well reputed organization, awarded one of Canada’s best managed companies

    Who - the Company:

    Our client, with head office in North Vancouver, is an extremely successful organization with a tremendous corporate culture and they have repeatedly earned recognition as one of the country’s best managed companies.

    Who-the Candidate: 

    We are seeking an exceptional administrative professional. This is a unique opportunity to join a very progressive and career-oriented organization, so we are looking for like-minded individuals. This role requires a mature and professional attitude, strong organizational, administrative and communication skills. The incumbent must also have the ability to work independently, manage multiple tasks and meet strict deadlines under pressure. This role requires a minimum of three years of administrative experience, excellent written and communication skills and proficiency with Excel, PowerPoint & Word.

    What - the Opportunity: 

    This position is responsible for providing administrative support to the Purchasing and Distribution team. Decision making and problem-solving skills are a requirement of this role. Responsible for general administration, communication to suppliers, maintenance of database, oversee payment process, prepare reports, scheduling meetings and travel and preparing correspondence. 
    This role requires a thorough understanding of computer software and general word processing, including Microsoft Office (Word, Excel, and PowerPoint). 

    Where:

    North Vancouver. Nice & spacious office very close to the SeaBus and other transit. 

    How Much: 

    A competitive salary dependent on experience, along with excellent benefits, vacation, and other generous rewards.

    When & How to Apply: 

    If you are interested in this opportunity, please let us know today and we can discuss further! If you already have a Recruiter at Swim, please reach out directly. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.

  • Administrative Assistant, Purchasing and Distribution

    Professional Services & Administration | Permanent | North Vancouver, BC

    An excellent career opportunity within an established and well reputed organization, awarded one of Canada’s best managed companies

    [ + ] More

    An excellent career opportunity within an established and well reputed organization, awarded one of Canada’s best managed companies

    Who - the Company:

    Our client, with head office in North Vancouver, is an extremely successful organization with a tremendous corporate culture and they have repeatedly earned recognition as one of the country’s best managed companies.

    Who-the Candidate: 

    We are seeking an exceptional administrative professional. This is a unique opportunity to join a very progressive and career-oriented organization, so we are looking for like-minded individuals. This role requires a mature and professional attitude, strong organizational, administrative and communication skills. The incumbent must also have the ability to work independently, manage multiple tasks and meet strict deadlines under pressure. This role requires a minimum of three years of administrative experience, excellent written and communication skills and proficiency with Excel, PowerPoint & Word.

    What - the Opportunity: 

    This position is responsible for providing administrative support to the Purchasing and Distribution team. Decision making and problem-solving skills are a requirement of this role. Responsible for general administration, communication to suppliers, maintenance of database, oversee payment process, prepare reports, scheduling meetings and travel and preparing correspondence. 
    This role requires a thorough understanding of computer software and general word processing, including Microsoft Office (Word, Excel, and PowerPoint). 

    Where:

    North Vancouver. Nice & spacious office very close to the SeaBus and other transit. 

    How Much: 

    A competitive salary dependent on experience, along with excellent benefits, vacation, and other generous rewards.

    When & How to Apply: 

    If you are interested in this opportunity, please let us know today and we can discuss further! If you already have a Recruiter at Swim, please reach out directly. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.

  • Director of Administration

    Professional Services & Administration | Permanent | Anywhere in Canada, BC

    Fantastic career opportunity with a large and growing NPO with operations in multiple Canadian provinces. This is a fantastic opportunity for someone who wants to provide leadership and oversight for a multi-disciplinary program support office. This is a chance to make a lasting impact and see through a large-scale project from beginning to end. Candidates must have at least 5 years of multi-disciplinary leadership experience. 

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    Fantastic career opportunity with a large and growing NPO with operations in multiple Canadian provinces. This is a fantastic opportunity for someone who wants to provide leadership and oversight for a multi-disciplinary program support office. This is a chance to make a lasting impact and see through a large-scale project from beginning to end. Candidates must have at least 5 years of multi-disciplinary leadership experience. 

    Who- The Company:

    Our client is a well-known NPO focused servicing residents in a few different provinces. For over 25 years, this organization has served over 450,000 people each year. This organizations works hard to help make people’s goals and dreams come to fruition. If you are a director or executive with a minimum of 10 years of progressive experience leading and overseeing operations and administrations, and at least 5 years of multidisciplinary leadership experience, then this new role could be the next step for you!

    What- The Role:

    Our client is seeking a Director of Administration who will be responsible for administration management, leadership oversight, program operations, and financial management. Examples of duties would include:
    • Managing all aspects of contract and administrative activities, including performance management, and ensuring service standards are met.
    • Providing leadership and oversight to the multi-disciplinary support office group which includes: Claims and Invoices, Contract Security, IT, BI and Reporting, Performance and Quality Management, etc. 
    • Ensuring that stakeholders’ expectations are exceeded with the quality of service received and that quality of contract delivery is consistent with funder and participant expectations. 
    • Driving a continuous improvement mindset, taking a critical look at programs and processes and leading teams to develop and monitor action plans to improve and optimize performance. 

    Who- The Candidate:

    We are looking for a Director of Administration with a minimum of 10 years cumulative experience in managing and leading a multidisciplinary office.
    Essential requirements:
    • Minimum Bachelor’s Degree in Business, Finance, Administration, or related discipline
    • 10 years of progressive leadership and contract management experience
    • At least 5 years in a Director or Manager level for a multidisciplinary team
    • Experience with oversight of performance management and quality management 
    • Experience with oversight of contract security team
    • Experience with oversight of a claims processing and invoicing management team 
    Bonus points…
    • Bilingual (French/English)
    • Experience leading operations of government contracts
    • Experience in the development and support of technical user system and case management system 

    How much:

    Very competitive base salary commensurate with level of skills, experience, and education. The organization also provides an amazing compensation package.

    Where:

    This role is fully remote. They have offices in a few provinces in Canada. 

    When & How to Apply:

    Swim Recruiting will be presenting the profiles of short-listed candidates directly to the hiring team. If you already have a Recruiter at Swim, please reach out asap. If not, please hit ‘APPLY NOW’ to send us your resume. Thank you!
  • Corporate Administrator

    Professional Services & Administration | Permanent | Vancouver, BC, CA

    Exciting and diverse administrative job for someone who wants to work with a fantastic mentor/boss and with a tight-knit, supportive team. Long-term opportunity to develop into a Corporate Secretary role, or perhaps into other career areas within Administration, Marketing, Finance, Legal, etc. Based in Downtown Vancouver. FASCINATING INDUSTRY! 

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    Exciting and diverse administrative job for someone who wants to work with a fantastic mentor/boss and with a tight-knit, supportive team. Long-term opportunity to develop into a Corporate Secretary role, or perhaps into other career areas within Administration, Marketing, Finance, Legal, etc. Based in Downtown Vancouver. FASCINATING INDUSTRY! 

    Who- the Company: 

    Our client is a growth oriented publicly-listed company in a very exciting sector. They have operations in various countries in Europe, and are headquartered right here in Vancouver. 

    What- the Opportunity: 

    The company is continuing to grow and expand. They have therefore created a new role for a Corporate Administrator. Reporting directly to the CFO, the Corporate Administrator will assist with the day-to-day needs of back-office operations and administration. Responsibilities are very diverse and can evolve with time according to the strengths and passions of the new Corporate Administrator. Here are some of the duties… 
    • Management of the company email inbox and corporate phone line, including replying to queries from investors, potential investors, partners, and media representatives 
    • Supporting the CFO with calendar management, expense reports, and travel coordination 
    • Creation and maintenance of corporate records, documents, contracts, and agreements
    • Assist with regulatory compliance, such as business license renewals, filing of news releases and related public company tasks 
    • Partnering with external marketing team on various global initiatives 
    • Support and record minutes for Board of Directors meetings 
    • Maintain company website, including posting news releases 

    Who- the Candidate: 

    We are looking for candidates who enjoy a fast-paced environment with diverse work and a role that offers long-term growth and opportunity for learning. This position has exposure to executive assistance, finance, legal, marketing, office management, and both general and public company administration. Candidates will be detail-oriented and will thrive on running efficient processes and meeting deadlines. The successful candidate for this job will be someone who enjoys working as part of a close-knit and collaborative team but can “put their head down” and focus on getting work done. This is a fantastic career opportunity for someone who would love to become a Corporate Secretary or Executive Assistant in the future! 

    • 3-4 years relevant office administration experience
    • Experience working for a public company is an asset! 
    • Proficiency with Microsoft Office (Outlook, Excel, Word, etc.) 
    • Excellent verbal and written communication and interpersonal skills

    Where:

    Located in the heart of downtown Vancouver. The new Corporate Administrator can work from office full-time or a mix of remote/from home and in-office. 

    How Much:

    Base salary commensurate with experience- please discuss further with Swim. This company also provides a bonus plan and stock options at the discretion of the Board.  This position offers a great opportunity for growth as the company has ambitious plans to move forward rapidly in a unique, innovative and cutting-edge industry. 

    When & How to Apply:

    This search is moving extremely quickly, so please don’t hesitate to apply if you are qualified for this great corporate administrator opportunity. If you already have a Recruiter at Swim, please reach out to that person directly. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume. Thanks
  • Office Administrative Assistant

    Professional Services & Administration | Permanent | Burnaby, BC, CA

    Fantastic opportunity for an administrative professional who is seeking to join a large, fast-paced, and complex company with a friendly corporate culture. Opportunity for long-term career growth. The corporate office is in Burnaby near Metrotown. 

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    Fantastic opportunity for an administrative professional who is seeking to join a large, fast-paced, and complex company with a friendly corporate culture. Opportunity for long-term career growth. The corporate office is in Burnaby near Metrotown. 

    Who- the Company:

    Our client is a very well-established and reputable company with multinational operations. Swim has placed many people at this company with very positive feedback on the team culture! 

    What- the Role:

    We are seeking a top-notch Administrative Assistant with well-rounded administration, reception, and office coordination skills. The Admin Asst will be reporting into an Executive Assistant and will support the EA with various tasks. The Admin Asst’s responsibilities will vary day-to-day and will include such things as ordering office supplies, reception and answering phone calls, setting-up video conferences, organizing courier deliveries, calendar management, preparation of materials and documents for business meetings, travel coordination, etc. There may also be opportunity to help out with things such as event planning, marketing, and graphic design, should the Admin Asst show strengths and skills in these areas. 

    The Administrative Assistant will interact with Executives (Chief Executive Officer, Chief Sales Officer, Chief Financial Officer, Chief HR Officer, etc.). 

    Various computer systems and platforms will be used by the Administrative Assistant, including Microsoft Word, Outlook, Excel, and PowerPoint, video platforms such as Teams and Zoom, and potentially Adobe InDesign. 

    Who- the Candidate:

    We are looking for people who love providing diverse administrative support! The best possible candidate for this role will be resourceful, intuitive, super self-motivated, professional, organized, and always seeking out ways to help streamline the busy work lives of everyone at the office.  Ability to maintain confidentiality and integrity at all times is paramount in this role. The selected candidate will have at least 2 years of work experience including at least 1 year in a similar corporate administration or receptionist role. Experience with meeting room coordination and calendar management is an asset. Qualified candidates will be confident using various systems and software, and not be shy of trouble-shooting the occasional issue. 

    What- the Culture:

    The new Administrative Assistant will become part of a fast-paced and work hard/play hard environment that is always busy, fast-paced and dynamic. 

    Where:

    Burnaby- near Metrotown, very transit accessible, beautiful office. 

    How Much:

    Base salary commensurate with administrative experience and skills. The new employee will also receive a performance-based bonus, great health benefits, RRSP matching, and other perks! 

    When & How to Apply:

    This search is moving EXTREMELY QUICKLY! If you are interested in this great administrative opportunity with a large, well-established company, please do not hesitate to apply today. If you already have a Recruiter at Swim, please reach out soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume. Thanks! 
  • Corporate Administrator

    Professional Services & Administration | Permanent | Vancouver, BC, CA

    Great administrative job for someone who wants to work with a fantastic mentor/boss and with a tight-knit, supportive team. Long-term opportunity to develop into a Corporate Secretary role, or perhaps into other career areas within Administration, Accounting, Finance, or Legal. High growth company with impressive leadership. Based in Downtown Vancouver. 

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    Great administrative job for someone who wants to work with a fantastic mentor/boss and with a tight-knit, supportive team. Long-term opportunity to develop into a Corporate Secretary role, or perhaps into other career areas within Administration, Accounting, Finance, or Legal. High growth company with impressive leadership. Based in Downtown Vancouver. 

    Who- the Company:

    Our client is an executive head office that manages and invests in a variety of early-stage, high-potential companies, including some public companies. The company has ambitious growth plans and they have a real vision for the future of the company. They also have impressive leadership, including a fantastic CFO who Swim knows to be a great boss and mentor! 

    What- the Opportunity:  

    This company is growing quickly and has therefore created a new role for a Corporate Administrator. Reporting to the CFO, the Corporate Administrator will assist with the day-to-day needs of the company’s operations and the needs of their growing portfolio of companies and investments.
    Responsibilities are very diverse and can evolve with time according to the strengths and passions of the new Corporate Administrator. Here are some of the duties… 
    • Maintain corporate records and agreements
    • Maintain the team’s project and task management tool
    • Process business license renewals 
    • File news releases and regulatory reports 
    • Take minutes in Board of Directors meetings
    • Set up new bank accounts, apply for government registrations, and other tasks associate with setting up a new company entity 
    • Maintain company websites, including posting news releases 
    • Assist with accounts payable and accounts receivable (CFO can train!)
    • Prepare payroll and maintain employee records (CFO can train!)
    • Reconcile credit card transactions
    • Special projects as needed and assigned by the CFO or CEO

    Who- the Candidate: 

    We are looking for candidates who enjoy a fast-paced environment with diverse work and a role that offers long-term growth and opportunity for learning. This position has exposure to finance, legal, office management, and both general and public company administration. Candidates will be detail-oriented and will thrive on running efficient processes and meeting deadlines. The successful candidate for this job will be someone who enjoys working as part of a close-knit and collaborative team but can “put their head down” and focus on getting work done. This is a fantastic career opportunity for someone who would love to become a Corporate Secretary for public companies in the future! 
    • 3-4 years relevant office administration experience
    • 1+ year of accounts payable and/or accounts receivable experience is preferred, but not required 
    • Experience working for a public company is an asset! 
    • Proficiency with Microsoft Office and Google Suite applications
    • Excellent verbal and written communication and interpersonal skills

    Where: 

    This company’s head office is located in the heart of downtown Vancouver in a very transit friendly area. Currently, the team is doing a combination of work-from-home and work-in-office to encourage physical distancing.

    How Much: 

    Base salary commensurate with experience- please discuss further with Swim. This company provides a generous 4 weeks paid vacation, good health & dental benefits plan, and financial support for relevant professional development

    When & How to Apply:

    This search is moving extremely quickly, so please don’t hesitate to apply if you are qualified for this great corporate administrator opportunity. If you already have a Recruiter at Swim, please reach out to that person directly.  If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume. Thanks! 
  • Senior Receptionist

    Professional Services & Administration | Permanent | Vancouver, BC, CA

    Our client is seeking a new Senior Receptionist for their Vancouver corporate office. The company has a stable, professional, and friendly corporate culture. We are looking for an experienced receptionist who enjoys providing excellent service to employees and visitors and who has strong multi-tasking and organizational skills. 

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    Our client is seeking a new Senior Receptionist for their Vancouver corporate office. The company has a stable, professional, and friendly corporate culture. We are looking for an experienced receptionist who enjoys providing excellent service to employees and visitors and who has strong multi-tasking and organizational skills. 

    Who - the Company:

    Our client is a very reputable and well-established financial services firm.  

    What - the Role: 

    The company is seeking a new Senior Receptionist, who will work alongside and mentor another receptionist on the team. The Sr. Receptionist will be the face and voice of the firm- greeting visitors and employees over phone, email, and (once the office fully reopens!) in-person.  

    • Answer and direct incoming calls, with various phone numbers and company names
    • Greet employees and visitors in a professional, friendly, and prompt manner 
    • Manage mail and couriers 
    • Maintain all meeting room calendars 
    • Organize on-site meetings, including catering and AV set-up 
    • Assist with travel coordination
    • Assist with employee expense reports 
    • Mentoring and coaching the receptionist 
    • Support the Office Manager with ad hoc administrative tasks  

    Who - the Candidate: 

    Ideal candidates for this role will be professional, friendly, and organized, with excellent communication and customer service skills. 

    • At least 2 years and ideally 4+ years experience in a customer service or reception role (preferably in a professional services organization) 
    • Experience working with a multi-line switchboard is an asset 
    • Ability to work efficiently under pressure; dealing with changes and interruptions while meeting deadlines 
    • Proficiency with Microsoft Office (Excel, Word, Outlook, and Teams) 
    • Excellent communication skills with a demonstrated ability to speak comfortably with people in a variety of roles and levels of seniority 
    • Strong attention to detail 
    • Initiative and enthusiasm to problem solve and get things done 

    Where:

    Our client is based out of a beautiful corporate office in the heart of downtown Vancouver. The company is following careful Covid-19 physical distancing protocols. The Senior Receptionist will work from the office Monday to Friday. Swim can provide more insight into work schedule. 

    How Much: 

    Base salary commensurate with reception experience and skills, as well as an annual performance-based bonus, health benefits, group RRSP plan (with an employer match after a 1 year wait period), and 3 weeks vacation.

    When & How to Apply: 

    This search is moving extremely quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume. Thank you! 
  • Office Coordinator and Event Planner

    Professional Services & Administration | Permanent | Vancouver, BC, CA

    A fast-paced, fun-loving, and tremendously successful technology organization is looking for a new Coordinator who will be responsible for a friendly and professional front desk function, who will plan fun and creative events for employees, and who will ensure a happy and organized workplace!   

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    A fast-paced, fun-loving, and tremendously successful technology organization is looking for a new Coordinator who will be responsible for a friendly and professional front desk function, who will plan fun and creative events for employees, and who will ensure a happy and organized workplace!   

    Who- The Company: 

    Our client is a highly reputable and well-established B2C tech company that has become a household name over the years. They have a very fun-loving and dynamic corporate culture and their employees really embody the “work hard/play hard” mentality of Vancouver’s vibrant tech scene. 

    What- The Role:  

    Swim’s client is seeking a new Workplace Experience Coordinator. This role has a lot of similarities to the traditional “Office Coordinator” or “Receptionist” role but with the key difference that at this company, this job involves a huge emphasis on creating a happy, fun, healthy, and organized workplace for all employees! The new WEC will take care of all “front of house” operations and will act as a champion of, and ambassador for, the company’s vibrant and collaborative corporate culture. 

    Responsibilities include planning fun, creative, and inclusive social events for employees, managing reception, greeting visitors and employees (once the office fully reopens), keeping the office organized and tidy, celebrating important dates (birthdays, anniversaries, etc.), contributing to smooth onboarding of new employees, and taking care of Covid-19 health & safety protocols. 

    Who- the Candidate: 

    We’re seeking dynamic, professional, self-motivated, and friendly individuals with at least 3 years work experience in customer service, reception, event coordination, office management, and/or hospitality. Experience working in the tech sector is a big plus and experience with corporate event planning will be viewed favourably. 

    Where: 

    The new WEC will be working full-time Monday to Friday in a beautiful corporate office in the heart of downtown Vancouver. Many employees are currently working from home, but the office will be re-open in the coming months! 

    How Much: 

    Generous total compensation commensurate with experience and education, including a performance-based bonus and some great perks. Please discuss further with Swim Recruiting. 

    When & How to Apply: 

    If you are qualified for, and interested in, this great opportunity with a successful tech organization, please let Swim Recruiting know as soon as possible as this search is moving quickly! If you already have a Recruiter at Swim, please reach out directly.  If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.
  • Executive Assistant

    Professional Services & Administration | Permanent | Vancouver, BC, CA

    Seeking an experienced Executive Assistant for our downtown Vancouver client. Mining experience an asset. 

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    Seeking an experienced Executive Assistant for our downtown Vancouver client. Mining experience an asset. 

    Who- The Company: 

    Our client is a publicly-traded mid-tier mining company located in downtown Vancouver. They operate in various countries and boast a highly skilled workforce with a commitment to quality and value.

    What- The Role: 

    Executive Assistant – Supporting senior level executives, you will be responsible for, but not limited to, the following:
    • Managing multiple Executives’ Outlook calendar and contacts extensively
    • Managing intensive travel arrangements for the Executives (national/international)
    • Coordinating credit card reconciliations, out-of-pocket expense reimbursements and invoice processing 
    • Screening incoming mail and telephone communications, ensuring all communication is handled in a timely and professional manner
    • Organizing internal and external meetings
    • Taking and distributing meeting minutes
    • Organizing internal and external functions and events
    • Preparing internal and external correspondence 
    • Assisting in the preparation of reports and presentations
    • Providing coverage for other team members as requested by the Senior EA
    Swim Recruiting will provide interested candidates with a more detailed job description. 

    Who- The Candidate: 

    • 5+ years of experience in senior leadership or executive-level support
    • Diploma or Degree in Business Administration or related education would be considered an asset
    • Conscientious self-started who enjoys working in a team environment that requires minimal supervision and can cope effectively under pressuring with shifting priorities
    • High-level proficiency with MS Office Suite (Outlook, Excel, Word, PowerPoint)
    • Strong attention to detail and organizational skills
    • Strong work ethic and ability to build effective relationships across all levels of the business

    Where:

    Downtown Vancouver. Remote working until later this year. 

    How Much:

    Base salary commensurate with experience. Benefits including RRSP and ESPP matching, health and dental, 3 weeks’ vacation, and an annual fitness allowance. 

    When & How to Apply:

    This search is moving extremely quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit ‘APPLY NOW’ and send us your resume. Thank you so much!
  • Localization Lead

    Professional Services & Administration | Permanent | Vancouver, BC, CA

    Do you have global localization experience and speak more than one language? Do you enjoy developing workflows to translate and transcreate different content types? Are you familiar with industry trends, language management tools and systems? If so, we’d love to hear from you! 

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    Do you have global localization experience and speak more than one language? Do you enjoy developing workflows to translate and transcreate different content types? Are you familiar with industry trends, language management tools and systems? If so, we’d love to hear from you! 

    Who- the Company:

    Exciting opportunity to join a fast-growing international Vancouver based company and one of Vancouver’s finest! They are a people-centric organization and known for their collaborative team culture, and rewarding 

    What- the Role:  

    The Localization Lead will be responsible for leading the multi-lingual execution of various types of content intended for our client's internal audience in their global markets. You will be responsible for overseeing end to end localization workflow using translation management tools and systems and will have the opportunity to work cross-functionally with global stakeholders and translation vendors, freelancers, creative agency partners to ensure the timely delivery of outputs.  

    Who – the Candidate:

    We are looking for a passionate team player who has at a minimum three years of global localization experience and who hold either a Bachelor or Master’s degree in Localization, or Language Studies. Multilingual is a must with preference for French language but open to all! You have demonstrated experience in successfully leading and delivering complex localization projects for multiple teams. You have extension knowledge of language, and cultural differences. Candidates must have the ability to work collaboratively and cross functionally and communicate effectively with all levels of an organization. In addition to working knowledge of various localization tools, candidates will have prior experience partnering with translation vendors, freelancers, and creative agency partners. You are proactive, results-driven, and have 

    How Much: 

    Competitive base salary commensurate with level of work experience, bonus, extended health, 3 weeks vacation 

    Where: 

    Vancouver BC 

    When & How to Apply: 

    This search is moving very quickly, and interviews start immediately! Swim will be presenting short-listed candidates directly to the hiring team for consideration. If you already have a Recruiter at Swim, please reach out very soon.

  • Administrative Assistant, Purchasing and Distribution

    Professional Services & Administration | Permanent | North Vancouver, BC, BC

    An excellent career opportunity within an established and well reputed organization, awarded one of Canada’s best managed companies

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    An excellent career opportunity within an established and well reputed organization, awarded one of Canada’s best managed companies

    Who - the Company:

    Our client, with head office in North Vancouver, is an extremely successful organization with a tremendous corporate culture and they have repeatedly earned recognition as one of the country’s best managed companies.

    Who-the Candidate: 

    We are seeking an exceptional administrative professional. This is a unique opportunity to join a very progressive and career-oriented organization, so we are looking for like-minded individuals. This role requires a mature and professional attitude, strong organizational, administrative and communication skills. The incumbent must also have the ability to work independently, manage multiple tasks and meet strict deadlines under pressure. This role requires a minimum of three years of administrative experience, excellent written and communication skills and proficiency with Excel, PowerPoint & Word.

    What - the Opportunity: 

    This position is responsible for providing administrative support to the Purchasing and Distribution team. Decision making and problem-solving skills are a requirement of this role. Responsible for general administration, communication to suppliers, maintenance of database, oversee payment process, prepare reports, scheduling meetings and travel and preparing correspondence. 
    This role requires a thorough understanding of computer software and general word processing, including Microsoft Office (Word, Excel, and PowerPoint). 

    Where:

    North Vancouver. Nice & spacious office very close to the SeaBus and other transit. 

    How Much: 

    A competitive salary dependent on experience, along with excellent benefits, vacation, and other generous rewards.

    When & How to Apply: 

    If you are interested in this opportunity, please let us know today and we can discuss further! If you already have a Recruiter at Swim, please reach out directly. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.
  • Lease Administrator

    Professional Services & Administration | Permanent | Vancouver, BC, CA

    An exciting opportunity to join one of Vancouver’s highly successful Real Estate companies as a Lease Administrator.

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    An exciting opportunity to join one of Vancouver’s highly successful Real Estate companies as a Lease Administrator.

    Who- the Company: 

    Our client is a highly successful and well-established real estate company headquartered in Vancouver. They have created world class real estate properties in BC and beyond- residential, commercial, and mixed-used. Their projects are known to be of high quality and well-designed. The company is very financially stable with an impressive accounting & finance leader at the helm.

    What- the Role: 

    We are looking for a new Lease Administrator. Reporting to the Accounting Manager, Commercial Properties, the Lease Administrator is responsible for all process and documentation-related aspects of residential and commercial leases. The Lease Administrator will liaise with Resident Managers and the Asset Management Team, responsible for execution of all billings, lease changes, record keeping and reporting requirements. 

    Responsibilities are diverse and will include:
    • Managing the Rental Properties high-volume inbox and ensure all emails are replied to and actioned
    • Liaising with a large number of resident managers regarding tenants’ paperwork such as tenancy agreements, suite inspections, home insurance documents and parking agreements
    • Maintaining tenant files and ensuring all changes and correspondence are actioned and filed accurately and following up on missing documents 
    • Updating Traffic/Vacancy Reports daily
    • Managing preauthorized service payments and processing credit card payments
    • Processing the rent roll each month for 80+ buildings
    • Following up with Resident Managers regarding amounts 
    • Processing rent increases 
    • Managing transfers of overdue accounts to collections agency 
    • Filing annual Vacancy Tax declarations and responding to any related inquiries 

    Who- the Candidate: 

    We are seeking an exceptional administrative professional with a strong business sense! We are looking for people who are solutions-oriented, hands-on in their work, and who have a positive attitude and mature and professional presence. The new Lease Administrator will hold themselves accountable to a high calibre of work while managing their time excellently and being highly organised. The incumbent must also have a mature and professional attitude, the ability to work independently, manage multiple tasks and meet strict deadlines under pressure. 

    • 3+ years administrative experience, ideally gained in a real estate setting. Lease administration experience an asset. 
    • Exemplary organization and time management skills. 
    • Excellent communication and interpersonal skills. 
    • Qualified individuals will be detail-oriented, with excellent critical thinking and problem-solving skills. 
    • Ideally candidates will be very systems savvy. StrongExcel and Outlook skills are crucial. 

    How Much: 

    Total compensation commensurate with experience and skills- please discuss further with Swim! 

    Where: 

    Vancouver, BC, close to rapid transit and many amenities (shops, restaurants, etc.). Desks are spaced apart and the company is following proper Covid-19 physical distancing and sanitization protocols. 

    When & How to Apply: 

    This search is moving very quickly. Swim Recruiting will be presenting shortlisted candidates directly to the senior management team for review. If you are interested in this with a highly successful Vancouver real estate company, please let me know soon so we can discuss in more detail! 

  • Senior Executive Assistant

    Professional Services & Administration | Permanent | Vancouver, BC, CA

    EA role with a reputable, values-based Vancouver-based design firm that is world-renowned and highly respected for innovation. Seeking an Executive Assistant with 10+ years progressive experience. Great career opportunity! 

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    EA role with a reputable, values-based Vancouver-based design firm that is world-renowned and highly respected for innovation. Seeking an Executive Assistant with 10+ years progressive experience. Great career opportunity! 

    Who- the Company:

    Swim Recruiting has been engaged on behalf of this company to find them a fantastic new EA. They are a values-based organization and somewhere you can be proud to work for if you appreciate our environment and want to play a role in contributing to sustainable and socially responsible projects. The culture at this company is one that encourages creativity, collaboration, and optimism. You would be joining a passionate team of people who contribute to positive changes in the design world- right here in our backyard as well as in developing countries around the world.

    What- the Role: 

    Our client is seeking an experienced, confident, talented, and well-rounded Senior Executive Assistant who will directly support the company’s Founder. This position requires someone who is self-motivated and independent in their work but who is also able to collaborate closely with the team. 
    • Strategic administrative and project management support to the Founder. 
    • Extensive calendar management, scheduling, and prioritization.  
    • Travel management, including booking flights and other transportation, booking accommodation, creating itineraries, managing expenses, etc.
    • Email management - drafting and managing business correspondence and communications. 
    • Ad hoc computer, technology, and software support to the Founder (PC and Mac), with support as needed from the Head of Technology. 
    • Act as liaison between internal and external stakeholders, the EA will be the “voice” and ambassador of the organization via email, over phone, and in-person. 
    • Attend internal and external meetings with Founder, take meeting minutes and track resulting action items. 
    • Excited to travel for work…once travel restrictions are lifted and it is safe! 

    Who- the Candidate:

    The new Senior EA will align very well with the company’s values and culture, and will become an integral part of the high-performance team. An upbeat energy, positive outlook, team mentality, and sense of humour are all important traits we’re looking for in this EA! Qualified candidates will have a minimum 10 years’ progressive experience in corporate administration, including experience directly supporting a C-suite executive, founder, or principal. 
    • Easily adaptable to the changing needs of the Founder and shifting priorities 
    • Responsive with a sense of urgency as well as ability to juggle tasks and to demonstrate flexibility 
    • Excellent business communication skills (written, verbal, and non-verbal) 
    • Strong multi-tasking, organizational, and project management abilities
    • Tech savvy, with ability to trouble-shoot day-to-day computer issues on behalf of the Founder. 
    • Highly proficient in MS Office Suite (Outlook, Excel, Word, PowerPoint) and able to train and coach others on the program. Experience with both PCs/Windows and Mac computers/Apple software highly preferred. 
    • Patient, thoughtful, good sense of judgment with ability to discern when to question and push back vs. when to “go with the flow” 
    • Authentic and trust-worthy, with ability to build and nurture healthy work relationships 
    • Experience working with executives in fast-paced and high-change environments, with preference for experience in design or technology sectors 
    • Proven ability to drive projects forward and to coordinate tasks
    • Quick learner who can adapt on the go
    • Independent with ability work under little direction and exercise sound judgment

    Where: 

    During the latest Covid-19 Provincial Health Order, the majority of this firm’s employees are working from home. Some individuals, though, are going to the office where physical distancing protocols are in place. When the Covid situation improves, the Accountant will likely work from the office on a rotational basis, a couple days a week. Once Covid subsides, this role will be based out of the office full-time- located in Vancouver, near Kitsilano. They have a dog-friendly office!

    How Much: 

    Competitive base salary and total compensation with experience- please discuss with Swim. 

    When & How to Apply: 

    Swim Recruiting has been engaged to shortlist qualified candidates for this role and will be presenting the profiles of those candidates to the hiring team for review. Interviews commence immediately.  If you already have a Recruiter at Swim, please reach out to that person directly. If you do not yet have a contact at Swim, please hit “APPLY NOW” to send us your resume. Qualified candidates will be contacted for an interview with Swim. Thank you!  
  • Office Coordinator/Receptionist – Dental Office

    Professional Services & Administration | Permanent | Abbotsford, BC, CA

    Well-rounded dental office administration/reception role for someone who is self-motivated, detail-oriented, reliable, organized, and friendly with an interest in pursuing an administrative/reception career in the dental field. Opportunity for long-term growth within the company. 

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    Well-rounded dental office administration/reception role for someone who is self-motivated, detail-oriented, reliable, organized, and friendly with an interest in pursuing an administrative/reception career in the dental field. Opportunity for long-term growth within the company. 

    Who- the Company: 

    Our Abbotsford client is a well-established and successful dental office with a collaborative corporate culture and an excellent reputation. 

    What - the Role:

    The Office Coordinator/Receptionist assists patients in helping them through their treatment process, which may occur with or without oral sedation or general anesthesia. You will be responsible for educating patients about the clinical and financial aspects of their treatment, coordinating schedules and financial arrangements. The Office Coordinator/Receptionist is also responsible for providing administrative support to the dental team for efficient delivery of patient care. Some of these duties include: 
    • Answering patients inquires over the phones.
    • Maintaining schedules; confirming appointments; dealing with cancellations/booking. 
    • Collecting any outstanding information needed for the upcoming appointments. 
    • Acting as a liaison between patients and insurance companies; verifying patient coverage details with insurance companies.
    • Analyzing predetermination and present financial responsibilities to patients.

    Who - the Candidate:

    The best possible candidate for this role will be resourceful, intuitive, super self-motivated, professional, organized, and always seeking out ways to help streamline the busy work lives of everyone at the office. The ability to maintain confidentiality and integrity at all times is paramount in this role. The selected candidate will have at least 1+ years of relevant work experience in a similar administrative role in a dental office or other health care organizations such as physio, optometry, or chiropractors. 
    We are seeking bright, compassionate, team-oriented candidates with a strong customer service mindset and top notch communication skills. The completion of a college program in dental administration or equivalent is highly preferred. Additional on the job training will be provided and we are seeking individuals who have a strong interest in pursuing a long term dental career. A good working knowledge of all MS Office programs are a must have.

    Where: 

    Abbotsford, BC, close to a few highways. We are ideally seeking candidates from the South Surrey, Mission, Langley and Abbotsford area or surroundings.

    How Much:

    Commensurate with level of experience and depth of skills, please discuss with Swim. There is also health & dental benefits and professional development support.

    When & How to Apply: 

    If you are interested in and excited about this great opportunity, please do not hesitate in applying as this search is moving very quickly! If you have a Recruiter at Swim already, please reach out to that individual directly. If you do not yet have a contact at Swim Recruiting, please hit “Apply Now” to send us your resume.
  • Database Manager

    Professional Services & Administration | Permanent | Surrey, BC, CA

    Fantastic opportunity with a well-established non-profit organization with a rich history that you can feel proud to work for! Working closely with a tight-knit team. 

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    Fantastic opportunity with a well-established non-profit organization with a rich history that you can feel proud to work for! Working closely with a tight-knit team. 

    Who- the Company: 

    A very long-standing and reputable non-profit organization (NPO)in Surrey. This company is very community-based with a positive corporate culture.  

    What- the Role:  

    The new Database Manager will report to the COO and will be responsible for managing the company’s CRM database (Blackbaud’s Raiser’s Edge). The Database Manager will be responsible for tracking and reconciling donations in the Raiser’s Edge database, communicating with donors by phone and email, issuing tax receipts, creating donation reports for management, overseeing gift-matching initiatives, taking on research projects, etc. This is a diverse role, with opportunity to take on new duties and challenges over the years, and to truly feel part of something important. 

    Who- the Candidate: 

    We are seeking individuals with relevant administration experience on the fundraising team of a non-profit organization. Experience managing donor information using Raiser’s Edge is a must. Candidates will be detail-oriented, with strong reporting and analysis skills. Some form of relevant post-secondary education is required.  From a personality perspective, we are targeting individuals who are down-to-earth, pleasant, self-motivated, hard-working, and very good team players. Great people skills and communication abilities are essential in this role!   

    How Much: 

    Generous base salary commensurate with level of work experience, skills, and education- please discuss with Swim. This company provides great employee benefits, 4 weeks vacation, pension and other employee perks. 

    Where: 

    Surrey, BC   

    When & How to Apply: 

    This search is moving very quickly and interviews start immediately! Swim will be presenting short-listed candidates directly to the hiring team for consideration. If you already have a Recruiter at Swim, please reach out very soon. If you do yet have a contact at Swim Recruiting, please hit “APPLY NOW” and send us your resume.