Professional Services & Administration

What- the Company:

What- the role:

• Managing the accounting journal entries for various branch locations
• Accounting for prepaids
• Bank reconciliations
• Reviewing US sales tax returns and preparing related month end journal entries and reconciliations
• Intercompany balancing
• Accounting for foreign exchange 
• Property tax accruals
• Property tax filings
• Business license filings and compliance
• Stats Canada Surveys
• Other duties as assigned

• Internally, this role will communicate with all levels of management within multiple locations in Canada and the US, as well as other administrative staff. 

• Externally, this role communicates with the following:
  • Vendors
  • Auditors

Minimum Qualifications:

• Accounting degree or diploma from a recognized post-secondary institution
• Working towards CPA designation (ultimately 2^nd year or more senior) 
• 5 years of general accounting experience
• Knowledge of the accounts payable and bank reconciliation functions
• Exceptional time management skills and the ability to meet tight deadlines
• Excellent interpersonal and communication skills, both written and verbal across all levels of the organization.
• Strong computer skills with proficiency in Microsoft Office and intermediate knowledge of Microsoft Excel
• High degree of accuracy and attention to detail
• Ability to work independently and prioritize tasks
• Ability to adapt to a fast paced, high growth environment
• Ability and experience to improve on current processes

Preferred Qualifications:

• Experience in a sales/distribution company is an asset 

Where: 

When & How to Apply? 

Who - the Company: 

What - the Role:

• calendar management
• travel coordination (personal travel and business travel)
• email management
• business communication 
• organization of, and preparation for, ad hoc business meetings and regularly scheduled Board of Director meetings 
• event planning (AGM, business retreats, etc.)
• compilation of reports and spreadsheets 
• taking meeting minutes
• etcetera

Who- the Candidate: 

Personal Characteristics:

• Highly efficient with an innate sense of urgency
• Commitment to maintaining high levels of professionalism and confidentiality
• Intuitive and proactive, with the ability to “see around corners” and to predict what the Executive may need support with before he even has the chance to ask 
• Ability to multitask between various projects with shifting priorities
• Strong attention to detail
• Ability to use judgment to take initiative when appropriate, and to think independently
• Excellent organization and time management skills

Where: 

How Much:

When & How to Apply: 

Who - The Company:  

What- the Role: 

Who- the Candidate: 

Where: 

How Much: 

How to Apply: 

Who- the Company: 

What- the Role: 

Who- the Candidate: 

Where: 

How Much: 

When & How to Apply: 

Who- the Company: 

What- the Role: 

Who- the Candidate: 

Where: 

How Much: 

When & How to Apply: 

Who - the Company: 

What - the Role:

• Executive Assistant primarily supporting the Company’s Chief Executive Officer but will also provide assistance to the Company’s Director, Marketing and the Managing Directors group. 
• Executive Assistant primarily support the Company’s Chief Financial Officer but will also provide assistance to the Company’s finance and administration staff, which includes the finance and accounting, internal audit and in-house legal groups.
• Executive Assistant primarily support the Company’s Chief Information Officer but will also provide assistance to the Company’s IT staff, which includes the project management group. 

Who - the Candidate:

Where: 

How Much:

When & How to Apply: 

What:

Why:

Where:

Responsibilities of the Role:

• Be the main point of contact to arrange international travel arrangements, meetings, calendars, and internal and external requests 
• Coordination and execution of events
• Preparation of briefing notes and meeting minutes
• Assist with communication documents such as email correspondence and letters
• Coordinate the payment of department expenses and staff expense claims
• Planning and execution of family vacations and events

Requirements for the Role:

• Minimum 5+ years of experience in an executive support level role in a fast paced and high energy work environment
• Advanced knowledge of Excel, Outlook, Word, and PowerPoint, social media
• Extremely organized with the ability to prioritize tasks, coordinate, and multitask, and act with diplomacy and tact
• Top notch communication skills (both written and verbal)
• Personable and approachable with good sense of humour!

How Much:

• Competitive base salary & bonus
• Excellent medical and dental package

When & How to Apply: 

Who- the Company: 

Where: 

What- the Role:

Who- the Candidate:

How Much: 

When & How to Apply: 

Who - the Company: 

What - the Role: 

• Booking travel arrangements
• Managing employee expenses
• Managing a front desk staff member
• Organizing and managing vendors and contractors during projects/renovations
• Office supply runs and organizations
• Event and team building management
• Other duties on an ad-hoc basis

Who - the Candidate: 

Where: 

How Much: 

When & How to Apply: 

Who - the Company: 

What - the Role:

• Responsible for developing strong relationships with customers by providing fast and excellent customer service 
• Actively pursue new business 
• Monitor all local competition and recommend competitive strategies to grow customer base
• Development and implementation of new sales programs and marketing plans to enhance customer participation
• Leads the performance and development of the employees
• Recruits, assesses, hires, and trains the team in accordance with the performance criteria agreed upon by management.

Who - the Candidate: 

• Over 2 years of experience in a management role, managing a team of 20+ direct reports
• Experience with enterprise software solutions, including CRM, & all Microsoft Office applications.
• Extensive experience in all aspects of Supply & Demand Relationship Management.
• Proven leadership and ability to drive sales teams, both inside and field.

Where: 

How Much:

When & How to Apply: 

Who- the Company: Our client is a successful and well-established, award-winning organization within their industry, with offices across Western Canada.

Where: Located in a great location in Vancouver, pretty close to Granville Island.

What- the Role: Office Manager, providing support to the President, and the Operations and Events team. This role is a 5-month contract. This role involves diverse administrative, reception and accounting duties.

Who- the Candidate: If you are a quick learner who takes initiative and enjoys assisting various departments, then this is an excellent opportunity for you! Successful candidate will have experience working in a fast-paced environment, wearing multiple hats, and will excel at prioritizing tasks. 

• Minimum two years of Office Management experience
• Proficient in Microsoft Office, specifically Word, Excel and Outlook
• Exceptional attention to detail and great communication skills

How Much: Commensurate with experience

When & How to Apply:This search is moving very quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume in Word format.

Who- the Company: Our Client has a fantastic corporate culture filled with frequent social staff events and they know how to spoil their staff. If you love working in an energetic environment with like-minded professionals who believe in working hard and playing hard, then this role may be for you! This talented group of people values innovation and teamwork. 

What- the Role: We are seeking a new Office Assistant who will provide administrative support in the fast-paced and dynamic head office. Duties will include greeting visitors and getting them signed in, sorting and distributing mail, ordering and organizing couriered deliveries, ordering food and supplies for the office, and preparing rooms for meetings. The Office Assistant will be mainly sitting at the front desk, but often going to the back office to help with ad hoc projects. 

Why: This is an opportunity to show off your natural administration and customer services super skills, while gaining valuable work experience with one of the most fun-loving companies in Vancouver.

Who- the Candidate: You take your work very seriously, but also know how to have fun. You are laid-back, friendly, organized, and can get along with just about anybody. Top-notch customer service skills are crucial in this role, as is the ability to multi-task and take care of diverse tasks with accuracy and efficiency. 

• Qualified candidates will have at least 1-year relevant work experience in an office administration and/or receptionist role. 
• Good computer and systems skills are required.
• Polished, clear, and professional communication style (verbal and written).  

Where: Vancouver, BC. Open-concept and modern office space.

How Much: Base salary commensurate with level of experience and education- please discuss with Swim. Total compensation package includes a strong health benefits package and eligibility for a discretionary performance-based bonus. Oh, and don’t forget the frequent and fun social events held for staff throughout the year! 

When & How to Apply: If you are qualified for, and interested in, this opportunity with a fantastic Vancouver-based organization, please let Swim Recruiting know as soon as possible as this search is moving quickly! If you already have a Recruiter at Swim, please reach out directly.  If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume. All candidate applications are treated very confidentially. 

Who- the Client: Our client is a Canadian-owned and privately-held company with a Corporate Head Office in North Vancouver, BC. They are an extremely successful organization with a tremendous corporate culture and they have repeatedly earned recognition as one of the country’s best managed companies.

Who- the Candidate: We are seeking an exceptional administrative professional with a strong business sense! This is a unique opportunity to join a very progressive and career-oriented organization, so we are looking for like-minded individuals. This role requires a mature and professional attitude, strong organizational, administrative and communication skills. The incumbent must also have the ability to work independently, manage multiple tasks and meet strict deadlines under pressure. This role requires a minimum of three years of experience providing support in a fast-paced office environment and a degree or diploma, ideally in business, is proffered. 

What- the Opportunity: This position provides administrative support to the Purchasing & Distribution department, primarily the Department Director and Purchasing Managers. This role requires a thorough understanding of computer software and general word processing, including Microsoft Office (Word, Excel, and PowerPoint) and Adobe. 

Where: North Vancouver, BC. This location is very transit-friendly as it is close to the SeaBus Station and various bus routes.

How Much: A base salary around the range of around $40,000 to $45,000 per year. Overall package includes excellent benefits, vacation, and other generous rewards.

When & How to Apply: If you are interested in this opportunity, please let us know today and we can discuss further! If you already have a Recruiter at Swim, please reach out directly. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.

Who- the Company: Our client is a successful civil contracting and land development company with an impressive history and great reputation.  

Where: Vancouver. 

What- the Role: The company is seeking a new Project Coordinator to work in the company’s collaborative team. Responsibilities will be diverse and will span such areas as taking are of change orders, obtaining quotes, coordinating inspections, acquiring permits, distributing site records, collecting timesheets and invoices, administering health & safety protocol, and generally working with a variety of employees and stakeholders to facilitate the organization and tracking of projects and the resolution of any issues which come up. Reporting to a great Project Manager. Swim Recruiting can provide interested candidates with a more thorough job description. 

Who- the Candidate: We are seeking project coordination professionals who are highly organized, passionate about doing high quality work, and effective and personable communicators. Qualified candidates will have experience in CIVIL PROJECT COORDINATION- exposure to this is key in this role. 

How Much: Base salary commensurate with experience and qualifications, likely in the neighbourhood of $65,000 to $80,000, plus good benefits and a performance-based bonus. Please discuss further with Swim. 

When & How to Apply: This search is moving quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume. Swim is presenting shortlisted candidates directly to the hiring team for consideration. 

• Develop resources, training, program material and tools using training research methodology with effective testing techniques
• Work collaboratively with the Learning and Development Specialist in developing training material and content using instructional design
• Produce content consulting subject matter expertise and research in developing various health & safety programs and training curriculum for employers using various formats including online webinar
• Support the collection and compiling of academic research
• Facilitate and deliver professional caliber training sessions to external and internal stakeholders, including safety orientation of new employees
• Collaborate with respective departments to develop tools and training resources needed to provide internal support system to the department
• Participate in external committees as required to support inclusion of best practices and current and evolving regulations
• Working with the OHS Manager, lead the implementation of new programs developed at the Alliance
• Support the OHS Manager in development and implementation of departmental processes
• Support the Safety Advisors in responding to clients’ requests for training resources 

• Bachelor’s degree in training and development, education, or instructional design preferred
• Health & Safety degree or diploma- required
• Technical and curriculum writing credentials – required
• 5-7 years’ experience in developing health & safety resource materials, training programs
• Public Speaking/Communications certification or equivalent with 5 years training delivery experience
• Excellent presentation/facilitation skills with demonstrated competence in keeping the audience engaged
• Excellent computer skills and proficient in Microsoft Office (Excel, Word, Outlook, and Access, Visio and graphics)
• Proficiency with CRM systems and Microsoft Project
• Ability to engage alternate viewpoints and make effective decisions
• Excellent communication skills; experience communicating and delivering presentations to all business levels, including executive management