Professional Services & Administration
EXECUTIVE ASSISTANT to the CEO and the CFOSep-26-2020
Professional Services & Administration | Permanent | Vancouver, BC, CA
Fantastic EA opportunity supporting a high-profile and successful entrepreneurial business! This is a busy and fulfilling EA role with diverse administrative responsibilities. Working on a tightknit team and directly supporting both the CEO and the CFO.
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Fantastic EA opportunity supporting a high-profile and successful entrepreneurial business! This is a busy and fulfilling EA role with diverse administrative responsibilities. Working on a tightknit team and directly supporting both the CEO and the CFO.Who - the Company:
A highly admired, reputable, and financially robust entrepreneurial Canadian business with an impressive history. This well-respected organization is very well-diversified and spans a few different industries. They have a values-based and high-performance corporate culture which has resulted in deep loyalty among the employees. The leaders have high expectations of their employees which are balanced out with genuine caring.What - the Role:
The CEO and CFO of a successful Canadian organization are seeking a new Executive Assistant who will personally support them with the management and administration of their very full schedules. Additionally, the EA will provide routine and as-needed ad hoc support to a small, core corporate team (~5 people). Assistance to the CEO and then the CFO will always take precedence. This is a fantastic opportunity to provide executive assistance to highly respected and admired business entrepreneurs.Responsibilities are diverse and will include:- Calendar scheduling and meeting management for two Executives (Outlook)
- Email management and inbox organization for two Executives (Outlook)
- Screening and directing important phone calls
- Organizing business communication materials for the executives, including writing memos, formatting documents and spreadsheets (Word, Excel), and preparing presentations (PowerPoint).
- Organization of, and preparation for, ad hoc and regularly scheduled business meetings. Occasionally taking meeting minutes.
- Creating, and then maintaining, highly organized filing systems, both electronic and hard copy; ensuring ability to efficiently and accurately access documents on as-needed basis
- Liaising with internal legal teams and external lawyers for various operating companies to ensure important legal reports and documents are filed in full and on time
- Contributing to general office management and the smooth functioning of the office space
- Ad hoc personal assistance to the CEO (amount will fluctuate, likely around 20% of the average work year)
- Travel coordination, in collaboration with external travel agencies (personal travel and business travel)
- Numerically-oriented tasks such as preparing expense reports, reconciling credit card statements, and coordinating and scheduling recurring invoices/bills Etcetera
Who- the Candidate:
This is an exciting opportunity for a consummate administrative professional with strong organizational skills and a great sense of urgency to work in a fulfilling EA capacity. We are seeking a seasoned Executive Assistant with around 8 years relevant and progressive experience in administration. The new EA will also have the personality and overall soft skills to mesh well with the tight-knit, collaborative, and humble team at the small headquarters. Friendly and effective business communication skills are key, as is an approachable, professional, supportive, and down-to-earth style. Ideally candidates will have previous experience supporting a successful founder-led and entrepreneurial business. Experience directly supporting a CEO and/or a CFO is highly preferred.Personal Characteristics:
- Highly efficient with an innate sense of urgency
- Commitment to maintaining high levels of professionalism and confidentiality
- Intuitive and proactive, with the ability to “see around corners” and to predict what the Executives may need support with before they even have the chance to ask
- Ability to multitask between various projects with shifting priorities
- Strong attention to detail
- Ability to use judgment to take initiative when appropriate, and to think independently
- Excellent organization and time management skills
Where:
The EA will work Monday to Friday in a downtown Vancouver corporate office, steps away from rapid transit and plenty of amenities. It is preferred that the EA hold a valid driver’s license and have regular access to their own vehicle, if possible… if this is the case, downtown parking will be provided and paid for by the company.How Much:
Base salary commensurate with experience and skills. Additionally, the new EA will receive great health benefit and will be eligible for a discretionary performance-based bonus.When & How to Apply:
This search is moving quickly! Swim Recruiting has been exclusive engaged to present our client with a short-list of qualified EA candidates. If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume. We also love referrals, so if you are not interested but know someone else qualified for the role who might be- please let Swim know. Thank you!Office AdministratorSep-04-2020
Professional Services & Administration | Permanent | Kamloops, BC, CA
This newly created role offers lots of variety in a collaborative environment.
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This newly created role offers lots of variety in a collaborative environment.- Newly created role as the office administrator!
- Join a small but growing team
- Varied role with lots of autonomy
What – the Opportunity:
This is a fantastic opportunity to join a small but stable yet growing team. It is ideal for an individual with 5+ years of office coordination and administrative assistant background. The ability to work independently and taking ownership for your responsibilities is key along with excellent interpersonal skills is what we are looking for.Here is a list of some of the responsibilities but note as this is a newly created role, this may change over time:- Greeting customers, answer phones and mail
- Filter phone calls to save time and increase productivity.ie sales, unnecessary calls
- Data entry (time cards, reports)
- Ordering office supplies and marketing supplies
- WIP Invoicing
- Filing of all vendor invoicing and check stub reconciliation
- Prepare invoices for sign off by each project manager. Keeping a close eye on progress invoices.
- Organize special events as required
- Manage the IT equipment records
- Creating/Assisting Supervisors with quoting and job costing.
- Support with Accounts Receivable and payroll at times
- Other duties as required
Who- the Candidate:
- Ideally at least 5 years of experience in a relevant role
- Excellent communication and customer service skills
- Excellent analytical skills, and strong attention to detail
- Intermediate level MS Word and Excel Skills.
- Self-motivated and able to work in a fast-paced environment.
- Ability to learn quickly, multi-task, work independently and accept direction on given assignments.
- Working knowledge of MS Office.
- JobBoss familiarity a plus
How Much:
Competitive compensation package including base salary, vacation and benefitsWhere:
KamloopsWhen & How to Apply:
If you already have a Recruiter at Swim, please reach out to that person directly. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume. Thanks!Construction Project ManagerAug-27-2020
Professional Services & Administration | Permanent | Greater Vancouver, BC, CA
As the Construction Project Manager, you will be responsible for overseeing a team of six and leading the planning and implementation of new store construction and assigned projects.
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As the Construction Project Manager, you will be responsible for overseeing a team of six and leading the planning and implementation of new store construction and assigned projects.Who - the Company:
A growing and reputable organization known for its collaborative environment and family-oriented culture.What - the Role:
Your responsibilities will include the preparation of contracts and negotiating revisions, maintaining excellent relationships with clients, consultants, subcontractors, site staff and internal staff, and preparing and submitting construction project budget estimates. In addition, you will plan and prepare construction schedules, monitor progress, provide direction to the team, and provide updates on construction progress, ensuring site safety, and all legal requirements and safety codes/regulations are met.Who - the Candidate:
We seek a Construction Project Manager with 5 years’ progressive experience and PMP designation. You have proven experience in managing complex projects and excellent knowledge of construction management. A natural leader with excellent communication skills, you enjoy empowering your team, and have strong planning and execution skills. In addition, you are highly analytic and possess excellent problem solving and judgement skills. Proficiency in Adobe and CAD a must.Where:
Tri-citiesHow Much:
Base salary commensurate with level of experience, benefits, 3 weeks’ vacationWhen & How to Apply:
This search is moving quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.Certified Dental Assistant (CDA) – Dental OfficeAug-06-2020
Professional Services & Administration | Permanent | Abbotsford, BC, CA
This role is ideal for someone who is self-motivated, detail-oriented, reliable, organized, and friendly with an interest in pursuing a long-term career with a successful dental office.
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This role is ideal for someone who is self-motivated, detail-oriented, reliable, organized, and friendly with an interest in pursuing a long-term career with a successful dental office.Who- the Company:
Our client, a well-established Dental office in the Abbotsford area is looking to add a well-rounded Certified Dental Assistant (CDA) to their team.What - the Role:
The CDA supports all dental care by preparing patients, treatment rooms, instruments and materials. The CDA also assists the dentist in providing patient education, comfort, care and administration support related to treatment procedures.Please review the below link for a complete and detailed overview of potential job duties and expectations:Who - the Candidate:
We are seeking resourceful, professional, team-oriented and organized candidates who are resourceful, have a patient centered focus, are compassionate and committed with a strong attention to detail.You will perform repetitive tasks in a fast-paced environment that requires excellent hand-eye coordination and manual abilities. This role requires longer period of sitting, standing and walking.We are seeking candidates who completed a 1-year college program in dental assistance. Additional courses as a Canadian Dental Anesthesia Assistant or equivalent will be considered a strong asset. The ideal candidate will have a minimum of 1-year work experience as a CDA.Where:
Abbotsford, BC, close to the highway. We are ideally seeking candidates from the South Surrey, Mission, Langley and Abbotsford area or surroundings.How Much:
Commensurate with level of experience and depth of skills, please discuss with Swim. There is also health & dental benefits and professional development support.When & How to Apply:
If you are interested in and excited about this great opportunity, please do not hesitate in applying as this search is moving very quickly! If you have a Recruiter at Swim already, please reach out to that individual directly. If you do not yet have a contact at Swim Recruiting, please hit “Apply Now” to send us your resume.Office Coordinator/Receptionist – Dental OfficeAug-05-2020
Professional Services & Administration | Permanent | Fraser Valley, BC, CA
Well-rounded office administration/reception role for someone who is self-motivated, detail-oriented, reliable, organized, and friendly with an interest in pursuing an administrative career in the dental field. Opportunity for long-term growth within the company.
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Well-rounded office administration/reception role for someone who is self-motivated, detail-oriented, reliable, organized, and friendly with an interest in pursuing an administrative career in the dental field. Opportunity for long-term growth within the company.Who- the Company:
Our Fraser Valley client is a well-established and successful dental office with a collaborative corporate culture.What - the Role:
The Office Coordinator/Receptionist assists patients in helping them through their treatment process, which may occur with or without oral sedation or general anesthesia. You will be responsible for educating patients about the clinical and financial aspects of their treatment, coordinating schedules and financial arrangements. The Office Coordinator/Receptionist is also responsible for providing administrative support to the dental team for efficient delivery of patient care. Some of these duties include:- Answering patients inquires over the phones.
- Maintaining schedules; confirming appointments; dealing with cancellations/booking.
- Collecting any outstanding information needed for the upcoming appointments.
- Acting as a liaison between patients and insurance companies; verifying patient coverage details with insurance companies.
- Analyzing predetermination and present financial responsibilities to patients.
Who - the Candidate:
The best possible candidate for this role will be resourceful, intuitive, super self-motivated, professional, organized, and always seeking out ways to help streamline the busy work lives of everyone at the office. The ability to maintain confidentiality and integrity at all times is paramount in this role. The selected candidate will have at least 1+ years of relevant work experience in a similar administration role.We are seeking bright, compassionate, team-oriented candidates with a strong customer service mindset. The completion of a college program in dental administration or equivalent is highly preferred but not a must have. On the job training will be provided and we are seeking individuals who have a strong interest in pursuing a dental career. A good working knowledge of all MS Office programs are a must have.Where:
Fraser Valley, BC, close to a few highways. We are ideally seeking candidates from the South Surrey, Mission, Langley and Abbotsford area or surroundings.How Much:
Commensurate with level of experience and depth of skills, please discuss with Swim. There is also health & dental benefits and professional development support.When & How to Apply:
If you are interested in and excited about this great opportunity, please do not hesitate in applying as this search is moving very quickly! If you have a Recruiter at Swim already, please reach out to that individual directly. If you do not yet have a contact at Swim Recruiting, please hit “Apply Now” to send us your resume.Administrator, FundraisingAug-05-2020
Professional Services & Administration | Permanent | Vancouver, BC, CA
Fantastic opportunity with a well-established Vancouver non-profit organization with a rich history that you can feel proud to work for! Working closely with a tight-knit fundraising team.
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Fantastic opportunity with a well-established Vancouver non-profit organization with a rich history that you can feel proud to work for! Working closely with a tight-knit fundraising team.Who- the Company:
A very long-standing and reputable Vancouver-based non-profit organization (NPO). This company is very community-based with a very positive corporate culture.What- the Role:
The new Administrator, Fundraising will report to the Director of Fundraising and will be responsible for managing the company’s CRM database (Blackbaud’s Raiser’s Edge). The Administrator will be responsible for tracking and reconciling donations in the Raiser’s Edge database, communicating with donors by phone and email, issuing tax receipts, creating donation reports for management, overseeing gift-matching initiatives, taking on research projects, etc. This is a diverse role, with opportunity to take on new duties and challenges over the years, and to truly feel part of something important.Who- the Candidate:
We are seeking individuals with relevant administration experience on the fundraising team of a non-profit organization. Experience managing donor information in a CRM database is required, and experience specifically using Raiser’s Edge is preferred. Candidates will be detail-oriented, with strong reporting and analysis skills. Some form of relevant post-secondary education is required. From a personality perspective, we are targeting individuals who are down-to-earth, pleasant, self-motivated, hard-working, and very good team players. Great people skills and communication abilities are essential in this role!How Much:
Generous base salary commensurate with level of work experience, skills, and education- please discuss with Swim. This company provides great employee benefits, 3 weeks vacation, excellent work-life balance, and other employee perks.Where:
Vancouver.When & How to Apply:
This search is moving very quickly and interviews start immediately! Swim will be presenting short-listed candidates directly to the hiring team for consideration. If you already have a Recruiter at Swim, please reach out very soon. If you do yet have a contact at Swim Recruiting, please hit “APPLY NOW” and send us your resume.Office Administrative AssistantJul-24-2020
Professional Services & Administration | Permanent | Lower Mainland, BC, CA
Well-rounded office administration role for someone who is self-motivated, detail-oriented, reliable, organized, and friendly. Opportunity for long-term growth within the company. Entrepreneurial and fast-paced culture.
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Well-rounded office administration role for someone who is self-motivated, detail-oriented, reliable, organized, and friendly. Opportunity for long-term growth within the company. Entrepreneurial and fast-paced culture.Who- the Company:
Our client is a well-established and successful privately-held food manufacturing company with a collaborative corporate culture.What- the Role:
Swim Recruiting is seeking an organized, adaptable, and self-motivated Office Administrative Assistant. This is a newly created position. The role will involve diverse administrative duties within general office administration and supporting various departments including accounting (for example, basic AP invoicing), sales, and operations.Who- the Candidate:
If you are a quick learner who takes initiative and enjoys assisting various departments, then this is an excellent opportunity for you! The new Office Administrative Assistant will be viewed as an important and valuable member of the team.- At least 1 year recent and relevant office-based administrative experience
- Relevant post-secondary education highly preferred
- Self-motivated and eager to learn
- Strong attention to detail and excellent organizational skills
- Able to work collaboratively in a tight-knit team environment
- Excellent written and verbal communication skills
- Good computer skills (Excel, Word, Outlook)
- Previous experience in a manufacturing organization is preferred but not required.
Where:
Lower Mainland. Convenient commute by Skytrain, bus, or car- close to Surrey, Delta, New Westminster, Burnaby, and Richmond.How Much:
Base salary commensurate with experience, please discuss with Swim. This company also provides good health benefits, 3 weeks vacation, and eligibility for an annual bonus.When & How to Apply:
This search is moving quickly, so please do not hesitate to apply! If you already have a Recruiter at Swim, please reach out to that individual directly. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume. Thank you!Customer Service and Sales Representative, TechnologyMar-13-2020
Professional Services & Administration | Contract | Vancouver, BC, CA
Working with a vibrant, fun-loving, and fast-paced technology company- one of Vancouver’s favourite organizations! This will be a contract to start. Great role for someone who is driven, customer service focused, persistent, and a great team-player.
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Working with a vibrant, fun-loving, and fast-paced technology company- one of Vancouver’s favourite organizations! This will be a contract to start. Great role for someone who is driven, customer service focused, persistent, and a great team-player.Who- the Company:
Our client is a large, very admired, and highly successful Canadian company. They have a vibrant corporate culture with fantastic people to work with and learn from.Where:
Vancouver in a beautiful, fun, and high-energy head office. Excellent place to work!What- the Opportunity:
We’re looking for a Customer Service & Sales Rep who will partner with enterprise sales and marketing to generate leads. The new representative will follow-up with potential clients through email, phone, and social media. Reporting into a Team Lead and working alongside several other Representatives in a fun, fast-paced, and collaborative team environment. This is an open-ended contract to start and there is a permanent role open.Swim Recruiting will provide interested candidates with more insight into the company and into the responsibilities. Rest assured this will be a fun and fulfilling role in a very fast-paced company and you’ll never be bored!Who- the Candidate:
We are looking for well-rounded individual with 1 to 3 years recent and relevant experience in customer service related to sales and/or marketing. Relevant post-secondary education in business or marketing is preferred. Experience in a fast-paced corporate office with 300+ employees is preferred.How Much:
Hourly rate in-line with work experience- please discuss with Swim!When & How to Apply:
This search for a new Customer Service & Sales Representative is moving extremely quickly! There will be a single interview with the company, and a pretty much immediate start after that if selected. If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume as soon as you can. Thanks!Customer Service AdministratorJan-09-2020
Professional Services & Administration | Permanent | Burnaby, BC
Our client is a well-established and successful manufacturer and distributor of HVAC filters and related products. They have been in business for over 50 years and provide quality products and services to commercial, industrial, and institutional customers throughout BC.
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Who - the Company:
Our client is a well-established and successful manufacturer and distributor of HVAC filters and related products. They have been in business for over 50 years and provide quality products and services to commercial, industrial, and institutional customers throughout BC.What - the Role:
This role operated during business hours Monday-Friday.Customer Service Administrator- Provide ongoing inside sales and customer service administration support to existing customers in a defined territory throughout the lower mainland, Fraser Valley, and Vancouver Island
- Data entry, administration, checking for accuracy and verifying purchase orders
- Develop and maintain relationships with customers and working closely together with outside sales representative
- Provide excellent client service while educating them on products and services offered
- Strong attention to detail and assisting with verifying payments and releasing orders
Who - the Candidate:
- We are seeking a customer service administrator with 1+ years of recent and relevant experience in commercial or industrial sales
- Ability to develop and maintain relationships with customers
- Highly motivated self-starter with strong communication
- Proficiency in using multiple CRM tools and software is a huge bonus
Where:
Burnaby, BC near SkytrainWhen & How to Apply:
This search is moving extremely quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume. This role offers an hourly wage + benefits.