Professional Services & Administration
Real Estate AdministratorApr-02-2020
Professional Services & Administration | Permanent | Vancouver, BC, CA
We are partnering with our client to help them find a talented Real Estate Administrator to join their team. Our client is a high-profile and very successful & profitable organization and they are known not only for their corporate success but also for their tenured staff and amazing corporate culture. This is a unique opportunity to join a leader in its field and work closely with a dynamic and experienced team.
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- Opportunity to work with one of Canada’s most reputable and entrepreneurial organizations
- Ideal if you have 2-4 years of administrative experience
- Located in North Vancouver, central and very convenient location
Who - the Company:
We are partnering with our client to help them find a talented Real Estate Administrator to join their team. Our client is a high-profile and very successful & profitable organization and they are known not only for their corporate success but also for their tenured staff and amazing corporate culture. This is a unique opportunity to join a leader in its field and work closely with a dynamic and experienced team.What - the Role:
Reporting to the Real Estate Manager, the Real Estate Administrator is an integral part of the team, with the main responsibilities as follows:- Code and allocate all invoices for payment to the appropriate properties
- Assist in accounts receivable collections
- Track and manage property utility accounts
- Prepare and maintain tenant files, obtain credit information and collection of security deposits
- Track all leasing deals and assist with preparation of lease documentation
- Track tenant insurance expiries and obtain current certificates of insurance
- Assist with the property assessment appeal process and required reporting
- Perform other real estate duties as required
Who- the Candidate:
- Post secondary education
- Two years of real estate administration experience preferred
- Knowledge of Word, Excel, Yardi and Avid Exchange
- Strong attention to detail
- Maintain courteous, professional and efficient service at all times
- Ability to balance multiple priorities and work with minimal supervision
- Working knowledge of lease agreement documentation is a plus
Where:
North Vancouver, conveniently accessible by transitHow Much:
Base salary commensurate with experience, plus benefits and vacation.When & How to Apply:
If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.Office Manager (Financial Services)Apr-02-2020
Professional Services & Administration | Permanent | Vancouver, BC, CA
The Office Manager (Financial Services) will be responsible for ensuring the office is running effectively and efficiently. This role requires a self-starter, who loves to create processes and client improvements and who loves to manage through the unknown and someone who is passionate about developing their team. We are ideally seeking candidates with an insurance or fund investment industry background.
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The Office Manager (Financial Services) will be responsible for ensuring the office is running effectively and efficiently. This role requires a self-starter, who loves to create processes and client improvements and who loves to manage through the unknown and someone who is passionate about developing their team. We are ideally seeking candidates with an insurance or fund investment industry background.Who- the Company:
A small, successful, and reputable financial services and insurance company headquartered in Vancouver.What- the Role:
This full-time Office Manager (Financial Services) role will oversee the management of the financial services administrative team - coordinate workflow for the teams and organize all the administrative activities that facilitate the smooth running of an office. This role will support the Financial Services Associates with contracting, commissions and issue resolutions. This role will also manage client satisfaction and ensure all team members are following industry compliance guidelines.- Adhere to all firm and regulatory policies by remaining up-to-date with all the regulatory rules regarding client accounts and ensuring client interaction is accurately documented. You will be communicating and implementing any changes to all team members.
- Monitors and ensures that administrative and operational processes and control standards are followed while seeking to determine, develop, and participate in implementation of improvement opportunities.
- Management and development of the administrative team. Manage the workflow of the team members. Ensure instructions are clear, timelines and deliverables are met by the team to the satisfaction of the clients and the Managing Director.
- Create new processes and workflow when required and implement the new changes.
- Onboarding of staff – create training plans and training of new members. Exit team members when required.
- Establish and maintain a high level of client service by supporting the Managing Director by compiling client data and preparing various reports.
- Manage communication with the client when issues escalate and create a plan to improve customer satisfaction.
- Management of the office and a second satellite office – ensure the offices are properly supplied, ensure the offices have what is needed to properly function, supplier have access when needed and contacting maintenance when issues arise.
- Preparation of Provincial License, Insurance and Business Renewals.
- Responsible for supporting Associates with contracting, commission and issue resolution.
- Ad hoc projects and duties as required
Who- the Candidate:
- 3 years of experience in a similar role in a deadline driven office setting.
- Strong knowledge and skills using CRM’s and Microsoft Office (Word, Excel, Powerpoint, and Outlook). Kronos will be considered an asset.
- Must have excellent customer service that is reflected by excellent written, verbal communication skills as well as attention to detail and accuracy
- Able to lead a team, work both independently and in a team in a fast-paced environment
Additional Skills:- Experience in processing life insurance and fund applications.
- Looking for someone who is tech savvy.
- Service oriented with strong time management skills and proven ability to meet deadlines.
Education and Accreditations:- Completion of Post-Secondary training and education is an asset.
- Second language would be an asset
How Much:
Commensurate with experience. Your recruiter at Swim will be able to discuss this with you.Where:
Downtown VancouverWhen & How to Apply:
Swim Recruiting will be representing short-listed candidates directly to the hiring team and interviews commence immediately. If you are interested and already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.Customer Service and Sales Representative, TechnologyMar-13-2020
Professional Services & Administration | Contract | Vancouver, BC, CA
Working with a vibrant, fun-loving, and fast-paced technology company- one of Vancouver’s favourite organizations! This will be a contract to start. Great role for someone who is driven, customer service focused, persistent, and a great team-player.
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Working with a vibrant, fun-loving, and fast-paced technology company- one of Vancouver’s favourite organizations! This will be a contract to start. Great role for someone who is driven, customer service focused, persistent, and a great team-player.Who- the Company:
Our client is a large, very admired, and highly successful Canadian company. They have a vibrant corporate culture with fantastic people to work with and learn from.Where:
Vancouver in a beautiful, fun, and high-energy head office. Excellent place to work!What- the Opportunity:
We’re looking for a Customer Service & Sales Rep who will partner with enterprise sales and marketing to generate leads. The new representative will follow-up with potential clients through email, phone, and social media. Reporting into a Team Lead and working alongside several other Representatives in a fun, fast-paced, and collaborative team environment. This is an open-ended contract to start and there is a permanent role open.Swim Recruiting will provide interested candidates with more insight into the company and into the responsibilities. Rest assured this will be a fun and fulfilling role in a very fast-paced company and you’ll never be bored!Who- the Candidate:
We are looking for well-rounded individual with 1 to 3 years recent and relevant experience in customer service related to sales and/or marketing. Relevant post-secondary education in business or marketing is preferred. Experience in a fast-paced corporate office with 300+ employees is preferred.How Much:
Hourly rate in-line with work experience- please discuss with Swim!When & How to Apply:
This search for a new Customer Service & Sales Representative is moving extremely quickly! There will be a single interview with the company, and a pretty much immediate start after that if selected. If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume as soon as you can. Thanks!Client Service RepresentativeMar-12-2020
Professional Services & Administration | Permanent | Burnaby, BC, CA
Client Service Representative in Burnaby!
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Client Service Representative in Burnaby!- Fun-loving and upbeat team!
- Perfect role for someone with 1-2 years of customer service experience looking to join a company and grow long-term
- Excellent compensation package including a bonus and variable component
Who- the Client:
Our client is an established and reputable organization having been in business for over 40 years. They have a strong leadership in place, dynamic corporate culture and tenured employees.What- the Role:
Reporting to the Regional Sales Director, the Client Service Representative is a main point of contact for customers and internal staff with reference to regional portfolios. The Client Service Representative is responsible for executing the company’s service commitments and providing support to the Account Executives. This role works closely with all departments and has complete familiarity with all of our client’s programs, processes and procedures.The role is a sales support position and will assist the Sales team with administrative functions, paperwork, and deal with customer inquiries, customer communication and various other duties.Who- the Candidate:
We are seeking a fun-loving, friendly and committed candidate for this position. The team has great dynamics and a very friendly and team-oriented culture, so they are seeking a like-minded individual to join them. Our successful candidate has at least 1-2 years of related customer service experience and having previous dealership industry experience is considered an asset!- Highly motivated to provide exceptional customer service
- Strong interpersonal and time management skills
- Positive, enthusiastic and confident
- Solid organizational capability and excellent attention to detail
- Flexible and responsive with the ability to exercise good judgement
- Aptitude and willingness to perform as part of a team as well as individually
- Excellent communication skills both written and verbal
- Proficient in MS Word, Excel, PowerPoint and Outlook
Where:
BurnabyHow much:
Base salary depending on experience and qualifications as well as a variable component, comprehensive benefits and vacation.How to apply:
Please APPLY ONLINE if this position sounds like something for you. We are conducting interviews on-going until the position has been filled. Thank you for your interest!Office CoordinatorMar-04-2020
Professional Services & Administration | Permanent | Surrey, BC, CA
Our client is looking for an experienced Office Coordinator with relevant experience looking to continue building their career. This organization has several offices in the lower mainland and this role will be in the Guildford (Surrey) area.
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Our client is looking for an experienced Office Coordinator with relevant experience looking to continue building their career. This organization has several offices in the lower mainland and this role will be in the Guildford (Surrey) area.Who - The Company:
Our client is an industry leader in the marine operations industry, serving a variety of customers across British Columbia.What - The Role:
As the Office Coordinator, the person will be responsible for:- Hybrid office administration duties including invoicing and payroll data entry.
- Scheduling daily assignment of company and contracted resources to maximize vehicle utilization.
- Communication with crew scheduling, all marine personnel, customers, and suppliers.
- Customer Service oriented role with several projects on the go.
- Other administrative assignments as assigned.
Who - The Candidate:
The candidate will have 2-4 years of experience in a similar busy environment. Previous experience in office coordination is preferred, but open to those with hybrid administration and basic accounting entry and project experience.- Experience working with a fast-paced, dynamic, complex, and high-change organization.
- 1-3+ years of solid, administrative assistant, scheduling or hybrid experience ideally gained in a local manufacturing or transportation and logistics.
- Strong computer skills across a variety of planning and user software including MS Office particularly MS Excel.
- Strong relationship development skills and ability to work effectively in a team atmosphere.
- Strong written and oral communication skills and superior customer service orientation.
- Ability to follow instructions, and work with minimal supervision while setting priorities and managing deadlines.
Where:
Head Office is in Maple Ridge, BC and this role will be in Guildford Area (Surrey, BC)How Much:
Competitive base salary along with employee benefits.When & How To Apply:
This search is moving very quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.Treatment OfficerMar-03-2020
Professional Services & Administration | Permanent | Abbotsford, BC, CA
This is a fantastic career opportunity for an Office Administrator who is eager to work with a high-performing team with a well-established dental office in the Abbotsford area.
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This is a fantastic career opportunity for an Office Administrator who is eager to work with a high-performing team with a well-established dental office in the Abbotsford area.Who- the Company:
Our client is a well established and reputable dental office. The corporate office environment is very fast-paced, and the company has a corporate culture which emphasizes learning & development, collaboration, teamwork, and high performance. The people at this organization are very dedicated to their work and also know how to have fun. This company truly values their employees.What- the Role:
Our client is seeking a new Office Administrator who will assist patients in directing through their treatment process. You will be responsible for educating patients about the clinical and financial aspects of their treatment, coordinate appointments and make financial arrangements. You will also be responsible for providing clerical support such as:- Answering phone inquiries over phone and email.
- Scheduling duties for clinics, confirming appointments, coordinating bookings/cancellations etc.
- Collect any outstanding paperwork, reports and information for upcoming appointments.
- Act as a liaison between patients and insurance companies by verifying extended health coverage details with insurance companies.
- Analyze predetermination and present financial responsibilities to patients.
Who- the Candidate:
We are looking for up & coming OR experienced administrative professionals who are self-motivated and able to work successfully in a collaborative team environment. You are people centered, compassionate, independent and self-motivated and open to learning and change. Candidates will be great communicators who are also self-motivated and organized.- Completion of a college program in dental administration preferred but not a must have (will provide on job training).
- Good working knowledge with MS Office (Word and Excel) is a must have.
- Ability to be detail-oriented, proactive, professional and adaptable, with a sense of humor.
- Excellent interpersonal and communication skills.
- Expert time management skills and loves the challenge of managing multiple activities at the same time.
- Ability to perform under pressure and capable of responding to ongoing, multiple, and varied requests.
- Mindset of the willingness to problem solve and to be successful in a dental environment.
Where:
Abbotsford, BCHow Much:
Very competitive base salary commensurate with experience and skills, plus health benefits, paid time off and bonuses.When & How to Apply:
This search is moving extremely quickly! Let me know soon if you are interested and want to discuss further.Customer Service AdministratorJan-09-2020
Professional Services & Administration | Permanent | Burnaby, BC
Our client is a well-established and successful manufacturer and distributor of HVAC filters and related products. They have been in business for over 50 years and provide quality products and services to commercial, industrial, and institutional customers throughout BC.
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Who - the Company:
Our client is a well-established and successful manufacturer and distributor of HVAC filters and related products. They have been in business for over 50 years and provide quality products and services to commercial, industrial, and institutional customers throughout BC.What - the Role:
This role operated during business hours Monday-Friday.Customer Service Administrator- Provide ongoing inside sales and customer service administration support to existing customers in a defined territory throughout the lower mainland, Fraser Valley, and Vancouver Island
- Data entry, administration, checking for accuracy and verifying purchase orders
- Develop and maintain relationships with customers and working closely together with outside sales representative
- Provide excellent client service while educating them on products and services offered
- Strong attention to detail and assisting with verifying payments and releasing orders
Who - the Candidate:
- We are seeking a customer service administrator with 1+ years of recent and relevant experience in commercial or industrial sales
- Ability to develop and maintain relationships with customers
- Highly motivated self-starter with strong communication
- Proficiency in using multiple CRM tools and software is a huge bonus
Where:
Burnaby, BC near SkytrainWhen & How to Apply:
This search is moving extremely quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume. This role offers an hourly wage + benefits.