Professional Services & Administration
ReceptionistAug-23-2019
Professional Services & Administration | Permanent | Vancouver, BC, CA
Want to be the face of an impressive company downtown Vancouver?
[ + ] More
Want to be the face of an impressive company downtown Vancouver?Highly successful company is looking for a receptionist to represent their front office. This role will be responsible for assisting with many aspects of the office and can take on projects. Great company and culture and opportunity for someone early in their administration career!Who- the Company:
Our client is a reputable and successful global company with a small tight knit office downtown Vancouver.More on the company:
Impressive tight knit office that treats employees well. They have a beautiful office on the top 2 floors downtown. Are the largest sponsor for the ride to Conquer Cancer, big donors to the Cancer Society and big believers in giving back. Family oriented culture with learning opportunity and challenge. Great opportunity to be the face of a highly successful company.What- the Role:
The Receptionistprovides front desk and administrative support to the office. This role reports to the Senior Vice President, Investor Relations, with daily supervision and support from the Manager, Events & Administration.Major Responsibilities and Duties- Answers and directs phone calls
- Completes reception expense report
- Scans and files business cards
- Manages and distributes mail
- Prepares and coordinates courier packages
- Managers staff lunches and fruit/veggie orders
- Cleans and maintains kitchen (coffee machine, dishwasher, microwave, stocking/cleaning fridge etc.)
- Cleans and maintains board rooms
- Arranges and sets up catering/board room for board meetings
- Tracks and maintains inventory of all kitchen/office/bathroom products (drinks, supplies, fruit, coffee machine repairs etc.)
- Prepares and coordinates various courier packages
- Tracks office supply inventory; orders new supplies
- Point of contact for photocopier machine repairs
- Maintains tidiness in general office, supply rooms and copy rooms
- Schedules meetings and manages calendars
- Greets guests and supplies drinks for meetings
- Manage employee gifts and birthdays
- Manage annual holiday card project
- Contacts building re: office incidents (security and maintenance)
- Proofreads documents
- Emergency deputy (attend annual training sessions)
- Participate in IT training to better learn the office technology systems
- Provide IT support to staff
- On-going interaction with IT/AVI employees
- Provides admin support to Investor Relations (IR):
- Save invoices in appropriate IR folders
- Tracking, compiling and mailing IR packages
- Assisting with documentation collection for CDP project
- Further office administration tasks, as required
Who- the Candidate:
- Strong background in office administration
- Microsoft Office software (MS Office, Excel, Outlook, PowerPoint)
- A working knowledge of telephone systems and operations
- Knowledge of Shoretel and/or MiTel phone system would also be beneficial
- Ability to communicate effectively with a wide range of people, by phone and in person
Typical Experience, Training, Education (or Equivalent)- Ideally a minimum of 1-3 years experience in a similar role in an office environment
- Knowledge of daily business administration and management
Where:
Downtown Vancouver.How Much:
Competitive base salary plus bonus and stock. This is rare for reception!!When & How to Apply:
Swim Recruiting has been engaged exclusively on this search. Our client is eager to meet with candidates soon. If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.Administrative Assistant / ReceptionAug-21-2019
Professional Services & Administration | Permanent | Delta, BC, CA
Fantastic career opportunity in customer service with a small but well-established company headquartered in Delta. This is a great role for someone with lots of enthusiasm who is eager to develop their office and customer service skills and to work closely with a high-performing executive team.
[ + ] More
Fantastic career opportunity in customer service with a small but well-established company headquartered in Delta. This is a great role for someone with lots of enthusiasm who is eager to develop their office and customer service skills and to work closely with a high-performing executive team.Who- the Organization:
Our Delta client is a successful and well-established leading global manufacturer with a 25-year history of valuing their people and taking pride in their products. They have a total employee population of around 30 people (many of whom have been with the organization for many years), with a main office in Delta, BC. This company is values-based and promotes a collaborative and positive corporate culture where successes are celebrated and areas for improvement are identified and tackled, not ignored or perpetuated. This client has a strong commitment to customer satisfaction, safety and environmental protection.What- the Opportunity:
Service & Support Coordinator, reporting to the Controller and two partners. You will be a jack of all trades providing customer service, scheduling and reception support.Who- the Candidate:
Our client is seeking a motivated, proactive, highly organized, self-starter capable of multitasking to join their administrative team. They are looking for someone eager to find a long-term position with lots of growth opportunities within the company down the road. Their ideal candidate has strong spoken and written communication skills, a positive attitude and ability to provide excellent customer service. Ideally at least 1 year recent and relevant experience in a customer facing role. We are seeking someone with a great attitude to work- someone who brings their A game to the office every day, and who is excited about contributing to a successful and growing organization with a tight-knit, family-feel corporate culture. Candidates must be organized, detail-oriented, and able to tackle many duties and projects over the course of a single workday. Professional demeanor and excellent communication skills are required. Candidates should have very good computer skills, particularly using Microsoft Office.What- the Role:
- Schedule and coordinate site visits for multiple field service technicians.
- Invoicing and associated product sales.
- Support calls, capturing important information and connecting them with technical resources.
- Reception duties, which include directing inbound calls and walk-in traffic; inbound and outbound mail; and some filing and data entry.
- Opportunity to take on other job duties such as basic accounting such as AR and Collections.
Where:
North Delta, BC. This role would be great for candidates coming from Delta, Surrey, Ladner, Tsawwassen or Richmond.How Much:
Base salary commensurate with candidate’s qualifications and experience- please discuss with Swim.When & How to Apply:
This search is moving very quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume as soon as you can.Administrative AssistantAug-21-2019
Professional Services & Administration | Permanent | Vancouver, BC, CA
Taymor is a successful and respected manufacturing organization with a 50-year history of valuing their people and taking pride in their products. They have a total employee population of around 150 people (many of whom have been with the organization for many years), with a main office in Delta, BC, and smaller offices in Eastern Canada and in California. This company is values-based and promotes a collaborative and positive corporate culture where successes are celebrated and areas for improvement are identified and tackled, not ignored or perpetuated. Taymor serves the home improvement and builder markets across North America and they design and deliver doorware and bathware products that are functional, fashionable and affordable for style-savvy homeowners. Their customers include Fortune 100 companies, national and regional retailers, specialty retail stores and major commercial, single family and multi-unit home builders.
[ + ] More
Who- the Company:
Taymor is a successful and respected manufacturing organization with a 50-year history of valuing their people and taking pride in their products. They have a total employee population of around 150 people (many of whom have been with the organization for many years), with a main office in Delta, BC, and smaller offices in Eastern Canada and in California. This company is values-based and promotes a collaborative and positive corporate culture where successes are celebrated and areas for improvement are identified and tackled, not ignored or perpetuated. Taymor serves the home improvement and builder markets across North America and they design and deliver doorware and bathware products that are functional, fashionable and affordable for style-savvy homeowners. Their customers include Fortune 100 companies, national and regional retailers, specialty retail stores and major commercial, single family and multi-unit home builders.What- the Role:
Administrative Assistant, supporting the wonderful Executive Assistant. Please find attached a comprehensive job description. This is a newly created role due to continued growth and success at Taymor.Where:
Annacis Island in Delta, BC. Please ensure you are comfortable with the commute to this location. Employee parking is provided. A vehicle will be occasionally required for office errands.Who- the Candidate:
At least 1 year recent and relevant experience in an office administration or reception role. We are seeking someone with a great attitude to work- someone who brings their A game to the office every day, and who is excited about contributing to a successful mid-sized organization with a tight-knit, family-feel corporate culture. Candidates must be organized, detail-oriented, and able to tackle many duties and project over the course of a single work day. Professional demeanor and excellent communication skills are required. Candidates should have very good computer skills, particularly using Microsoft Office.How Much:
Base salary commensurate with candidate’s qualifications and experience- please discuss with Swim. Taymor also provides good health benefits and 3 weeks vacation.When & How to Apply:
This search is moving VERY quickly, so please let me know very soon if you are interested and we can discuss further! Let me know if you have applied to or interviewed with Taymor in the past.Executive AssistantAug-15-2019
Professional Services & Administration | Permanent | Vancouver, BC, CA
Great opportunity for an experienced Executive Assistant to support the CEO and CFO of a publicly listed organization!
[ + ] More
Great opportunity for an experienced Executive Assistant to support the CEO and CFO of a publicly listed organization!Who - the Company:
Our client is a publicly listed organization in the resource sector.What - the Role:
The Executive/Personal Assistant will be responsible for performing various administrative tasks and will provide operational support to the CEO & CFO in a confidential, timely and accurate manner. The successful candidate will be responsible for calendar management, national and international travel arrangements, acting as point of contact for Board of Directors (disseminate information on board meetings, collects, signatures, etc.), fulfilling miscellaneous personal requests such as running errands, dinner reservations, banking etc., event planning, assisting with public company regulatory filing matters, and assisting with office management and reception duties. Swim can provide interested candidates with a thorough job description.Who - the Candidate:
We are seeking candidates who have minimum 5 years of experience working in a publicly listed organization, and have experience liaising with Board of Directors. The ideal candidate will be able to work independently with little to no supervision, as well as collaboratively. Must be very well organized and have the ability to work in a fast-paced environment. Successful candidate will be flexible, proactive, resourceful and demonstrate a high level of professionalism.Where:
Downtown, VancouverHow Much:
Commensurate with level of experience, likely in the range of $70,000 -$80,000, 3 weeks’ vacation and allowance for health benefits.When & How to Apply:
This search is moving extremely quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.Personal Executive Assistant- Properties & AssetsAug-15-2019
Professional Services & Administration | Permanent | Vancouver, BC, CA
Unique and interesting opportunity taking care of the various properties and assets of a high-profile and successful Canadian entrepreneur! Great role for an Executive Assistant who takes an interest in property management. Occasional business travel to vacation homes will be required (BC & US).
[ + ] More
Unique and interesting opportunity taking care of the various properties and assets of a high-profile and successful Canadian entrepreneur! Great role for an Executive Assistant who takes an interest in property management. Occasional business travel to vacation homes will be required (BC & US).Who - the Company:
Our client is a highly admired, reputable, and respected entrepreneurial family-owned company with a 25-year history.What - the Role:
The founder of a successful Canadian organization is seeking a new Personal Executive Assistant to aid with Asset and Property Management. The new PEA will take care of the organization, administration, documentation, and general project management pertaining to over 10 properties (local homes, local offices, and vacation properties), numerous vehicles (cars, boats, etc.), and other significant assets (such as fine art).Responsibilities include, but are not limited to, the following:- Developing annual budgets and plans for ongoing maintenance of properties
- Maintaining a filing system for such things as warranties and insurance documentation
- Overseeing renovation and repair projects
- Assessing and hiring caretakers and other service providers, including contract negotiation
- Assisting with acquisition of new assets
This position offers an exciting opportunity for an administrative professional with strong organizational skills to work in a unique capacity.Swim Recruiting can provide interested candidates with a more thorough job description.Who - the Candidate:
We are seeking a seasoned administrative professional who has personal or professional experience managing properties, perhaps having previously been in an office manager, property assistant, or facilities manager capacity. Experience overseeing renovation or construction projects is an asset. The new PEA will also have the personality and overall soft skills to mesh well with the Company’s tight-knit, collaborative, and humble team. Friendly and effective communication skills are key, as is an approachable, supportive, and down-to-earth style. Candidates will ideally have previous experience administratively supporting a family and/or successful entrepreneur.Please note candidates must be able and willing to occasionally travel to the United States and holding a valid Nexus card is an asset. Candidates must also have a valid driver’s license and clean driving record.Where:
The PEA will work Monday to Friday in a beautiful downtown Vancouver corporate office with amazing views, steps away a SkyTrain station and plenty of amenities.How Much:
A generous total compensation package, with base salary commensurate with experience and skills. The new PEA will receive great health benefits, 3 weeks vacation, an RRSP matching program, and other employee perks.When & How to Apply:
This search is moving quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.Program CoordinatorAug-09-2019
Professional Services & Administration | Permanent | New Westminster, BC, CA
The BC Construction Safety Alliance is a not-for-profit association that provides services to over 40,000 construction companies employing over 200,000 workers. They are funded by construction, plus select aggregate and ready-mixed industry who pay for them through a portion of their WorkSafeBC annual assessments. As a safety association recognized by WorkSafeBC, they promote and develop workplace health and safety in compliance with WorkSafeBC’s regulations and guidelines. The BCCSA also acts as the construction industry’s apolitical spokesperson on construction health and safety issues.
[ + ] More
Who- the Company:
The BC Construction Safety Alliance is a not-for-profit association that provides services to over 40,000 construction companies employing over 200,000 workers. They are funded by construction, plus select aggregate and ready-mixed industry who pay for them through a portion of their WorkSafeBC annual assessments. As a safety association recognized by WorkSafeBC, they promote and develop workplace health and safety in compliance with WorkSafeBC’s regulations and guidelines. The BCCSA also acts as the construction industry’s apolitical spokesperson on construction health and safety issues.What- the Role:
Under the direction of the Program Manager, the Program Coordinator is a resource to specific BCCSA programs which include but are not limited to: Silica Tool, Safety Climate Tool, Technical High Angle Rope Rescue and Certified Concrete Pump Operator in an administrative capacity. They will be called upon to use judgment when making decisions regarding their specific programs. In addition, this position is accountable for the data integrity of the program with which they have direct involvement.Who- the Candidate:
The successful candidate will have completed a post-secondary administration diploma, certificate or continuing education in office administration or an equivalent combination of education, training and experience. A minimum of 3 years’ experience in a comparable position. Sound knowledge of administrative and project processes, policies and procedures. Expert knowledge of the Microsoft Office Suite. Strong knowledge in the use of office technology. Strong knowledge of database management. Prior experience with ISO standards and/or knowledge of the applicable WorkSafeBC regulation pertaining to the respective BCCSA programs would be considered an assetHow Much:
Competitive base salary commensurate with experience and skills- please discuss with Swim. $1000 for approved job relevant education, paid annually. 5% RRSP (given) after 3-month probation. Pay for parking OR pay half of a transit pass. Very good extended healthcare plan. 5 personal days plus 5 medical days, annually. 3 weeks vacation. No vacation in the first 3 months.Where:
New Westminster. A short walk from Columbia Sky Train Station.When & How to Apply:
This search is moving quickly! Swim Recruiting is presenting shortlisted candidates directly to the hiring team. Please contact your Swim recruiter if you are interested in this opportunity.Health & Safety AdvisorAug-09-2019
Professional Services & Administration | Permanent | New Westminster, BC, CA
The BC Construction Safety Alliance is a not-for-profit association that provides services to over 40,000 construction companies employing over 200,000 workers. They are funded by construction, plus select aggregate and ready-mixed industry who pay for them through a portion of their WorkSafeBC annual assessments. As a safety association recognized by WorkSafeBC, they promote and develop workplace health and safety in compliance with WorkSafeBC’s regulations and guidelines. The BCCSA also acts as the construction industry’s apolitical spokesperson on construction health and safety issues.
[ + ] More
Who- the Company:
The BC Construction Safety Alliance is a not-for-profit association that provides services to over 40,000 construction companies employing over 200,000 workers. They are funded by construction, plus select aggregate and ready-mixed industry who pay for them through a portion of their WorkSafeBC annual assessments. As a safety association recognized by WorkSafeBC, they promote and develop workplace health and safety in compliance with WorkSafeBC’s regulations and guidelines. The BCCSA also acts as the construction industry’s apolitical spokesperson on construction health and safety issues.What- the Role:
Under the direction of the Director, Health & Safety Services, the Health & Safety Advisor is a major resource in the areas of risk assessment and general safety management. They are an expert in WorkSafeBC’s Regulations and Policy and familiar with a company’s claims management process. The Health & Safety Advisor provides direct consultation and resources to individual employers and project committees. They can, when called upon, provide strategic information to Management and others. They will be called upon to use judgment when making decisions regarding the delivery of programs and services. They will be responsible for the data integrity of programs with which they have direct involvement.Who- the Candidate:
The successful candidate will have completed post-secondary diploma in occupational health and safety, or an equivalent combination of education, training and experience. Minimum 3 years experience in an occupational health & safety role preferably in a construction environment. Occupational health and safety auditing experience is an asset. Experience in public speaking is an asset. Expert knowledge of Microsoft Office Suite. Superior knowledge of WorkSafeBC’s OHS RegulationsHow Much:
Competitive base salary commensurate with experience and skills- please discuss with Swim. $1000 for approved job relevant education, paid annually. 5% RRSP (given) after 3-month probation. Pay for parking OR pay half of a transit pass. Very good extended healthcare plan. 5 personal days plus 5 medical days, annually. 3 weeks vacation. No vacation in the first 3 months.Where:
New Westminster. A short walk from Columbia Sky Train Station.When & How to Apply:
This search is moving quickly! Swim Recruiting is presenting shortlisted candidates directly to the hiring team. Please contact your Swim recruiter if you are interested in this opportunity.Operations Coordinator/ Customer Service SupportAug-09-2019
Professional Services & Administration | Permanent | Burnaby, BC, CA
Seeking a Korean speaking customer service/ administrative professional to join our well-known not-for-profit client in Burnaby.
[ + ] More
Seeking a Korean speaking customer service/ administrative professional to join our well-known not-for-profit client in Burnaby.Who - the Company:
Our client is a well-known not-for-profit focused on environmental sustainability. The company has an impressive leadership team with a wealth of experience and a progressive mindset. They have a fun and innovative culture, with friendly and down to earth employees. If you have a passion for the environment and are working towards a purpose, this could be the place for you!What - the Role:
Reporting to the Director of Operations, you will be responsible for assisting and supporting the regional operations team in all aspects of day-to-day administrative duties and customer service support. This includes but is not limited to:- Contract management – maintain files, new contracts, new program participants, relocations, sales and ownership changes
- Meeting coordination – assist in planning conferences and meetings, and all activities related to the success of the event
- Communications – be the main point of contact for all new business inquiries and assess new applications
- Customer service – respond to all customer inquiries in a timely manner and ensure proper documentation in the database
Who - the Candidate:
We are seeking an admin specialist with 1-2 years’ experience. You must be fluent in Korean as many of your clients will be Korean speaking. Excellent written and verbal English communication skills are also crucial in this role. We are looking for candidates who are reliable, innovative, thick-skinned and passionate about the environment. Candidates will need to have relevant customer service work experience, preferably in a similar capacity.Where:
Burnaby. Bike and public transit friendly.How Much:
Commensurate with level of relevant work experience, ideally around $45-50k. Benefits include extended health benefits, 3 weeks’ vacation, RRSP matching, transit and fitness spend, as well as full on-site gym. Our client has plenty of social events and a fantastic corporate culture!When & How to Apply:
This search is moving extremely quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.Executive Assistant to CEO and PresidentAug-09-2019
Professional Services & Administration | Permanent | Richmond, BC, CA
This is a great opportunity for a Senior Executive Assistant to the CEO and President of a global, dynamic and successful organization within the technology industry. The ideal candidate will be organized, independent and proactive, with public company, international travel and board relations experience, working closely with a global executive team.
[ + ] More
This is a great opportunity for a Senior Executive Assistant to the CEO and President of a global, dynamic and successful organization within the technology industry. The ideal candidate will be organized, independent and proactive, with public company, international travel and board relations experience, working closely with a global executive team.Who- the Company:
Our client is a successful global company headquartered in the lower mainland with a long history of innovation, around 1000 employees, and many global offices. The company has a fun-loving yet hard-working corporate culture with friendly and down to earth people. If you are a proven marketing professional who is looking for a stable, successful, and exciting global company to work for, this could be the place for you!What- the Opportunity:
EA to the CEO and President. This person represents the CEO first point of contact for both internal and external contacts, managing highly confidential information; taking minutes in the executive meetings and scheduling arrangements, including both internal and external meetings and covering all associated travel, accommodation arrangements and paperwork for the CEO and Board of Directors. Swim Recruiting will provide interested candidates with a thorough job description.Who- the Candidate:
We are seeking a dedicated, proactive, organized and bright Executive Assistant with at least 8+ years of experience working with C-level suite. Board Relations, Public Company experience and International traveling are a must. This role will also interact with the Sr executive level in a global scope.Where:
Richmond. Free parking provided around the office, and there is a free shuttle between the company and SkyTrain stationHow Much:
Competitive salary rate commensurate with skills and experience. Ideally between $80k to $90k, plus plenty of perks, including good dental and health benefits, on-site gym, bike storage, on-site exercise classes, many social events, and a fantastic corporate culture!When:
This search is moving quickly! If you are interested or know someone else who may be, please let me know as soon as you can.Front Desk AdministratorJul-27-2019
Professional Services & Administration | Permanent | Vancouver, BC, CA
Front Desk Administrator / Administrative Assistant for a successful organization with excellent growth opportunities!
[ + ] More
Front Desk Administrator / Administrative Assistant for a successful organization with excellent growth opportunities!What- the Opportunity:
We are seeking a talented Front Desk Administrator with a passion for customer service. Our client is a very successful organization with a close-knit and dynamic team where they will offer excellent opportunity for growth and learning.Who- the Candidate:
Our ideal candidate could be a recent grad with a couple of years of experience in a similar role, or even someone with a bit more experience who is looking to get into an executive assistant role at the ground level. Key is someone that is polished, professional, loves to learn and is not afraid to take on new duties as they come. This position is based at reception but the actual front desk is not especially busy so there is a lot of time to support the team on various admin projects as well. Strong communication skills (written and verbal) and ability to multi-task is a must. This is an excellent opportunity if you are looking for a role with long-term growth to an executive assistant and joining a team with long tenure.Main responsibilities include but are not limited to the following:
- Manage the main reception desk - receiving and handling telephone calls, deliveries, couriers and directing guests.
- Coordination of the general office: Ensure boardrooms/kitchens/workspace are organized and stocked with supplies/equipment/furniture as needed.
- Manage incoming/outgoing mail by organizing and distributing daily mail, and also coordinating outgoing courier packages through local and national Courier service providers.
- Key contact for all office infrastructure and office-related services
- Assist with coordination of company events and conferences
- Maintain and track inventory of office supplies and equipment, placing weekly orders as required.
- Support executive team as required
- Other duties as required.
Where:
Downtown Vancouver, very close to transitHow much:
Competitive base salary, plus benefits and vacationWhen & How to Apply:
This search is moving very quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume in Word format.Administrative AssistantJul-27-2019
Professional Services & Administration | Permanent | Vancouver, BC, CA
Join a successful and fast-paced technology company in a unique administrative role involving a great deal of internal communication with various departments. Seeking great communicators who are organized, detail-oriented, and reliable and who enjoy collaborating.
[ + ] More
Join a successful and fast-paced technology company in a unique administrative role involving a great deal of internal communication with various departments. Seeking great communicators who are organized, detail-oriented, and reliable and who enjoy collaborating.Who - the Company:
Our client is a successful and reputable company in the technology sector, with a fast-paced and exciting corporate work environment.What - the Role:
This company is seeking a new Administrative Assistant who will provide administrative support as a liaison between various departments, including Accounting & Finance, Information Technology, Operations, Sales & Marketing, etc. This is a permanent, full-time employee opportunity.Responsibilities will include but are not limited to:
- Communicating with other departments and managers to gather accurate information and missing information
- Preparing contracts and purchase orders while compiling and verifying back up documentation
- Resolving problems in a courteous, professional, and timely manner
- Ensuring all paperwork and daily tasks are completed accurately and on time
- Effective communication through email, in person, and telephone with internal staff at all levels as well as external suppliers and vendors
- Performing basic budgeting for various projects and programs
- Other responsibilities as assigned
Who - the Candidate:
We are looking for an energetic self-starter with great communication skills to join this dynamic team. The successful candidate will be a detailed-oriented team member who is adaptable and reliable, and likes being challenged. Good computer skills are a must and including experience using Excel and Word. Candidates will have at least 2 years of relevant work experience, and a thirst for learning. A natural interest in process improvement is a big plus! Candidates should be good with numbers and able to perform basic business math and assist with budgeting.Where:
Downtown Vancouver in a corporate office close to many amenities and public transit, like Skytrain, SeaBus, Canada Line, and West Coast Express.How Much:
Competitive base salary commensurate with level of skills and experience- please discuss with Swim. Plus excellent perks and benefits.When & How to Apply:
If you are interested in and excited about this great opportunity, please do not hesitate in applying as this search is moving very quickly! If you have a Recruiter at Swim already, please reach out to that individual directly. If you do not yet have a contact at Swim Recruiting, please hit “Apply Now” to send us your resume.Senior Administrative AssistantJul-23-2019
Professional Services & Administration | Permanent | Vancouver, BC, CA
Fantastic career opportunity with a successful and well-established company. This is a great role for someone who enjoys the fast-pace and challenges that come along with supporting a very busy senior-level executive. This role involves a diverse blend of administrative responsibilities. Competitive total compensation package.
[ + ] More
Fantastic career opportunity with a successful and well-established company. This is a great role for someone who enjoys the fast-pace and challenges that come along with supporting a very busy senior-level executive. This role involves a diverse blend of administrative responsibilities. Competitive total compensation package.Who- the Company:
Our client is a high profile and reputable global public company. The corporate office is very fast-paced, and the company has a corporate culture which emphasizes learning & development, collaboration, teamwork, and high performance. The people at this organization are dedicated to their work and also know how to have fun. This company truly values their employees and provides perks that promote a healthy work life.What- the Role:
Our client is seeking a new Administrative Assistant who takes pride in providing top quality administrative support to busy executives and their support staff. The new Admin Asst will have diverse responsibilities including scheduling and coordinating meetings, office management, project work, and plenty of ad hoc administrative support.The actual duties include:- calendar management
- travel coordination
- meeting room preparation
- document proofreading and finalization
- expense reports
- event planning
- ordering catering
- occasional reception coverage
Who- the Candidate:
We are looking for people who are mature, confident, and professional, and who can quickly get a handle on the cadence and rhythm of a senior executive’s very busy calendar. Detail-orientation is paramount in this role, as is a calm, cool, and collected work style. This company has a close-knit administrative team, and we are looking for an Admin Asst who can seamlessly integrate with this highly collaborative team and reciprocate help to colleagues. Self-motivation, a sense of urgency, and the ability to “run with things” with minimal direction is important. Excellent computer and system skills are crucial, particularly in Microsoft Word, Excel, and PowerPoint. Minimum 3 years’ progressive work experience in a similar administrative capacity.Where:
Downtown Vancouver. Close to public transit and many amenities like restaurants and shops.How Much:
Competitive base salary commensurate with experience and skills, plus a generous vacation package. This company provides permanent employees with an excellent total compensation package including 4 weeks vacation.When & How to Apply:
This search is moving extremely quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.Project Manager (Education)Jul-19-2019
Professional Services & Administration | Permanent | Vancouver, BC, CA
A small, successful, and reputable financial services and insurance company headquartered in Vancouver.
[ + ] More
Who- the Company:
A small, successful, and reputable financial services and insurance company headquartered in Vancouver.What- the Role:
This is a full-time, permanent role for a busy, professional office. This is a full-time, permanent role.
Duties:- Responding to client inquiries in a timely, responsive manner by resolving issues, processing client transactions expeditiously and accurately, escalating issues to the Director of Strategy and Operation as needed. Issuing instructions for client withdrawals, deposits, PACS and transfers according to client or Managing Director’s instructions.
- Coordinating workflow with other team members
- Establish and maintain a high level of client service by supporting the Managing Director in the development of financial, estate, and investment plans by compiling client data and preparing various reports.
- Monitors and ensures that administrative and operational processes and control standards are followed while seeking to determine, develop, and participate in implementation of improvement opportunities.
- Ensure effective client administration by following up with clients on missing documentation required as per the industry and firm regulations and maintaining client files and information on the appropriate systems. Checking all system entries in accounts for accuracy.
- Adhere to all firm and regulatory policies by remaining up to date with all the regulatory rules regarding client accounts and ensuring client interaction is accurately documented.
- Provide administrative support in wide range of duties (organizing and responding to email correspondence, etc.)
- Establish and maintain an organized area and filing system
- Ad hoc projects and duties as required.
- Responsible for basic bookkeeping and banking
- Preparation of Provincial License, Insurance and Business Renewals
Where:
Located in the Coal Harbour area of Downtown Vancouver. Transit-accessible.Who- the Candidate:
We are seeking bright professionals with a good work ethic who are exceptionally organized and who can help contribute to an efficient professional services firm.
MUST HAVE:- 3 years of experience in a similar role in a deadline driven office setting.
- Strong knowledge and skills using CRM’s and Microsoft Office (Word, Excel, PowerPoint, and Outlook). It is a bonus if you have experience with Maximizer
- Must have excellent customer service that is reflected by excellent written, verbal communication skills as well as attention to detail and accuracy
- Clear and legible handwriting, as it is required to fill out paper forms.
- Able to work both independently and in a team in a fast-paced environment
ADDITIONAL SKILLS:- Experience in processing life insurance and fund applications.
- Service oriented with strong time management skills and proven ability to meet deadlines.
Company Environment:
This is a corporate working environment with friendly professionals. We are seeking candidates who are polished, professional, and personable.How Much:
Commensurate with level of experience and skills, plus vacation and benefits.When and How to Apply:
If you already have a Recruiter at Swim, please reach out directly. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.Administrative Assistant / Project CoordinatorJul-18-2019
Professional Services & Administration | Permanent | Vancouver, BC, CA
Well-rounded administrative opportunity supporting a great boss in an interesting and fast-paced organization. Swim Recruiting can provide insight into the work, people, and culture. Seeking a great communicator (written and verbal) who is organized, adaptable, upbeat, and computer savvy.
[ + ] More
Well-rounded administrative opportunity supporting a great boss in an interesting and fast-paced organization. Swim Recruiting can provide insight into the work, people, and culture. Seeking a great communicator (written and verbal) who is organized, adaptable, upbeat, and computer savvy.Who- the Company:
Our client is a truly fascinating organization at the forefront of cutting edge of science technology. They have an admirable vision to improve our lives by identifying science-based solutions to problems in all sorts of sectors. It’s a well-established and successful organization you can be very proud to work for and represent!The work environment at this company is very fast-paced and there is never any shortage of exciting and important work to get done. That said, the culture is one that promotes having fun while working hard and having a good laugh is always encouraged. The company has a tight-knit team of around 40 people who are managing an impressive number of high-profile multi-national projects.What- the Role:
Administrative Assistant / Project Coordinator. We are seeking a new Admin Asst who thrives in a fast-paced environment and loves having a variety of daily administrative responsibilities and long-term projects to tackle.Tasks will vary every day, and will include such things as calendar and email management, travel and accommodation coordination, supporting event planning, preparing materials for meetings, tracking and reconciling of expense invoices, etc.Swim Recruiting will provide interested candidates with a detailed job description.Who- the Candidate:
We are seeking easy-going and friendly administrative professionals who are calm under pressure and who approach work with a positive attitude and a sense of urgency. Excellent verbal and written communication skills are key, as are strong technical skills with the Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint). Experience with AV equipment and/or teleconferencing software is a plus. Candidates will have recent and relevant administrative experience. An interest in science is a plus, but not required!Where:
Vancouver- in a nice corporate office space close to a Canada Line station, with many amenities nearby.How Much:
Base salary commensurate with experience, as well as excellent benefits. Please discuss with Swim.When & How to Apply:
This search is moving quickly! If you are interested in this great opportunity supporting an innovative BC organization, please do not hesitate to apply. If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume at your earliest convenience.Administrative Assistant - ReimageJul-18-2019
Professional Services & Administration | Permanent | North Vancouver, BC, CA
Swim Recruiting is looking for an experienced Administrative Assistant to join our client’s team, an organization who have been repeatedly recognized as one of the country’s best managed companies.
[ + ] More
Swim Recruiting is looking for an experienced Administrative Assistant to join our client’s team, an organization who have been repeatedly recognized as one of the country’s best managed companies.Who- the Client:
Our client is a Canadian-owned and privately held company with a Corporate Head Office in North Vancouver, BC. They are an extremely successful organization with a tremendous corporate culture and they have repeatedly earned recognition as one of the country’s best managed companies.Who- the Candidate:
We are seeking an exceptional administrative professional with a strong business sense! This is a unique opportunity to join a very progressive and career-oriented organization, so we are looking for like-minded individuals. This role requires a mature and professional attitude, strong organizational, administrative and communication skills. The incumbent must also have the ability to work independently, manage multiple tasks and meet strict deadlines under pressure. This role requires a minimum three years of administrative experience, excellent written and communication skills, proficiency with Excel, PowerPoint & Word. A post-secondary degree ideally in business or communication is preferred.What- the Opportunity:
This position provides administrative support to the Reimage department, primarily the head office team. The incumbent will report directly to Senior Management and work closely with various internal departments, providing project administration support. This role requires a thorough understanding of computer software and general word processing, including Microsoft Office (Word, Excel, and PowerPoint) and Adobe.Where:
North Vancouver, BC. This location is very transit-friendly as it is close to the SeaBus Station and various bus routes.How Much:
A base salary around the range of around $45,000 to $55,000 per year. Overall package includes excellent benefits, vacation, and other generous rewards.Administrative Assistant, Real EstateJul-18-2019
Professional Services & Administration | Permanent | North Vancouver, BC, CA
Fantastic career opportunity within a very successful organization with a tremendous corporate culture.
[ + ] More
Fantastic career opportunity within a very successful organization with a tremendous corporate culture.Who- the Client:
Our client is a Canadian-owned and privately held company with a Corporate Head Office in North Vancouver, BC. They are an extremely successful organization with a tremendous corporate culture, and they have repeatedly earned recognition as one of the country’s best managed companies.Who- the Candidate:
We are seeking an exceptional administrative professional with a strong business sense! This is a unique opportunity to join a very progressive and career-oriented organization, so we are looking for like-minded individuals. This role requires a mature and professional attitude, strong organizational, administrative and communication skills. The incumbent must also have the ability to work independently, manage multiple tasks and meet strict deadlines under pressure. This role requires a minimum three years of administrative experience, excellent written and communication skills, proficiency with Excel, PowerPoint & Word. A post-secondary degree ideally in business or communication is preferred.What- the Opportunity:
This position provides administrative support to the Real Estate department, primarily the head office team. The incumbent will report directly to Senior Management and work closely with various internal departments. This role requires a thorough understanding of computer software and general word processing, including Microsoft Office (Word, Excel, and PowerPoint) and Adobe.Where:
North Vancouver, BC. This location is very transit-friendly as it is close to the SeaBus Station and various bus routes.How Much:
A base salary around the range of around $45,000 to $55,000 per year. Overall package includes excellent benefits, vacation, and other generous rewards.Customer Service Representative - Sales SupportJul-17-2019
Professional Services & Administration | Permanent | Burnaby, BC, CA
Great role for people with excellent customer service and communication skills who want to work with a high-growth and global technology company. Opportunity for long-term career development into sales, operations, administration, etc. This is a great place to work and to learn!
[ + ] More
Great role for people with excellent customer service and communication skills who want to work with a high-growth and global technology company. Opportunity for long-term career development into sales, operations, administration, etc. This is a great place to work and to learn!Who- the Company:
Our client is a mid-sized technology company that has won awards for innovation and for being a great place to work. They have a fascinating product and an exciting history with an even more exciting future! Additionally, the company has a dynamic corporate culture with a high-performing and fun-loving workforce. Lots of great on-site amenities for employees to take advantage of.What- the Role:
Our client is seeking a new Sales Support Representative for their dynamic head office. The SSR will open and maintain customer accounts, input order information in the company CRM, communicate with customers regarding a variety of things such as shipping dates, pricing, and product changes, keep up to date on new product launches, etc. In future, the SSR can take on more and more account management support responsibilities, including back-up for sales representatives who are away on vacation and potentially travelling to visit clients. Swim Recruiting will provide interested candidates with a much more detailed job description.Who- the Candidate:
Qualified candidates will have 1-2 years relevant experience in customer service or sales support and some form of post-secondary education (diploma, bachelor’s degree, etc.) Apart from that, this role is all about the soft skills and being a quick learner! Top notch customer service abilities and great communication skills (email, phone, and in-person) are crucial. Swim is seeking people who are friendly, self-motivated, eager to learn, and professional. Strong computer skills are required, and experience using a CRM is an asset. Ideally the new SSR will have a genuine interest in technology and innovation.Where:
Burnaby, in an inviting and newly-renovated office.How Much:
Attractive compensation including a competitive profit-sharing plan and great benefits. Please discuss further with Swim.When & How to Apply:
This search is moving very quickly! Swim will be presenting short-listed candidates directly to the hiring team for consideration. If you already have a Recruiter at Swim, please reach out very soon. If you do yet have a contact at Swim Recruiting, please hit “APPLY NOW” and send us your resume.AccountantJun-06-2019
Professional Services & Administration | Permanent | Fraser Valley, BC, CA
Swim Recruiting is looking for a driven go-getter Accountant to join a hugely successful organization located in the valley!
[ + ] More
Swim Recruiting is looking for a driven go-getter Accountant to join a hugely successful organization located in the valley!What- the Company:
This is a great opportunity to join a large public company with a fantastic small company culture.This position is also a great opportunity for someone that has some great AP experience and experience doing bank reconciliations and looking to get more exposure in full cycle accounting.What- the role:
Our workplace is dynamic, supportive and entrepreneurial in spirit, and we pride ourselves in being grounded in our values of Ethics; People; Company; Passion for Success; Simplicity.This role will be responsible for:- Managing the accounting journal entries for various branch locations
- Accounting for prepaids
- Bank reconciliations
- Reviewing US sales tax returns and preparing related month end journal entries and reconciliations
- Intercompany balancing
- Accounting for foreign exchange
- Property tax accruals
- Property tax filings
- Business license filings and compliance
- Stats Canada Surveys
- Other duties as assigned
CommunicationsThe Accountant ensures that all interactions with both internal and external contacts focus on excellence in customer service and are a positive reflection of highest company standards.Internal:- Internally, this role will communicate with all levels of management within multiple locations in Canada and the US, as well as other administrative staff.
External:- Externally, this role communicates with the following:
- Vendors
- Auditors
Minimum Qualifications:
- Accounting degree or diploma from a recognized post-secondary institution
- Working towards CPA designation (ultimately 2nd year or more senior)
- 5 years of general accounting experience
- Knowledge of the accounts payable and bank reconciliation functions
- Exceptional time management skills and the ability to meet tight deadlines
- Excellent interpersonal and communication skills, both written and verbal across all levels of the organization.
- Strong computer skills with proficiency in Microsoft Office and intermediate knowledge of Microsoft Excel
- High degree of accuracy and attention to detail
- Ability to work independently and prioritize tasks
- Ability to adapt to a fast paced, high growth environment
- Ability and experience to improve on current processes
Preferred Qualifications:
- Experience in a sales/distribution company is an asset
Where:
In the valleyWhen & How to Apply?
If this role interests to you, please contact your Swim Recruiter to discuss further or apply now. This search is moving quickly!AdministratorMay-15-2019
Professional Services & Administration | Permanent | Coquitlam, BC, CA
Looking for a 20 hour a week – pick your days/hours that work for your lifestyle. The perfect role for a mom/dad or student! This is a permanent part time role with benefits which operates during business hours.
[ + ] More
Looking for a 20 hour a week – pick your days/hours that work for your lifestyle. The perfect role for a mom/dad or student! This is a permanent part time role with benefits which operates during business hours.Who - The Company:
Our client is an industry leader of premium quality products in North America.What - The Role:
This permanent part time 20 hour a week role is for an awesome client! Receptionist/Administrator take on many duties, and is a good chance to work in administrative functions, customer service, and accounting:- Answering telephones and directing calls
- Accounting support, including but not limited to: Invoice preparing, purchase orders, cheque deposits
- Ensuring all suppliers, visitors sign the visitor registry, wear proper ID, follow hygiene protocol and coordinating visitor forms.
- Ordering of break room and general office supplies, including, but not limited to: Coffee, ink/toner for printers/copiers/faxes at all sites.
- Filing and Administration
- Invoicing Purchase Orders as required
- Assist with data input, troubleshooting and formatting of:
Who - The Candidate:
The client is looking for someone with enough experience to be independent in their work, is self-sufficient, needs little training, has an outgoing personality, and takes an initiative.Where:
Coquitlam, BCHow Much:
Ideal range for this role is $17-20/hour Plus benefitsWhen & How to Apply:
This search is moving extremely quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.Executive AssistantJan-23-2019
Professional Services & Administration | Permanent | Richmond, BC, CA
We are seeking 3 Executive Assistants to join our client’s large yet tight-knit team!
[ + ] More
We are seeking 3 Executive Assistants to join our client’s large yet tight-knit team!Who - the Company:
Our client is a well-established and high growth leading manufacturer and distributor with facilities cross Canada and the United States.What - the Role:
We are seeking 3 new Executive Assistants to join our client’s large yet tight-knit team with a collaborative, team-based culture.- Executive Assistant primarily supporting the Company’s Chief Executive Officer but will also provide assistance to the Company’s Director, Marketing and the Managing Directors group.
- Executive Assistant primarily support the Company’s Chief Financial Officer but will also provide assistance to the Company’s finance and administration staff, which includes the finance and accounting, internal audit and in-house legal groups.
- Executive Assistant primarily support the Company’s Chief Information Officer but will also provide assistance to the Company’s IT staff, which includes the project management group.
Duties will include, but are not limited to calendar management, travel arrangements, booking meetings, PowerPoint presentations, drafting and editing documents, other activities and projects assigned by the team. Swim Recruiting will provide interested candidates with a detailed job description.Who - the Candidate:
We are seeking individuals who have an easygoing, adaptable, dynamic and outgoing personality, and have the ability to exercise good judgement. Successful candidates must be accustomed to a fast-paced, demanding and ever-changing environment. The three roles require flexibility to help each other and the groups to achieve corporate goals and objectives and make the Company better overall. You are of the mindset that no job is too small for you. Must have minimum 2 years of experience supporting a Senior Level Executive.Where:
Richmond, British ColumbiaHow Much:
Base salary commensurate with experience and skills, plus 3 weeks vacation, discretionary bonus and pension after 2 years of service.When & How to Apply:
This search is moving extremely quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.Commercial Account ManagerDec-04-2018
Professional Services & Administration | Permanent | Richmond, BC, CA
We are looking for an experienced Commercial Account Manager within an industrial environment. Ideal candidate will be a team player with a positive attitude, and 2 years of supervisory experience with a team of 20+ staff.
[ + ] More
We are looking for an experienced Commercial Account Manager within an industrial environment. Ideal candidate will be a team player with a positive attitude, and 2 years of supervisory experience with a team of 20+ staff.Who - the Company:
Our client is a well-established and successful organization who has been in business for over 25 years, with a fun-loving work environment. A leader in their own industry, they have diversified and grown the business, both organically and through acquisitions, and operate throughout North America.What - the Role:
Commercial Account Manager, reporting into the General Manager. The successful incumbent will have 20+ direct reports to begin with and this will go up to 50+ direct reports in the future. Successful candidate will be responsible for managing customer accounts, ensuring all tasks are completed, and all customer complains are resolved. Duties include, but are not limited to -- Responsible for developing strong relationships with customers by providing fast and excellent customer service
- Actively pursue new business
- Monitor all local competition and recommend competitive strategies to grow customer base
- Development and implementation of new sales programs and marketing plans to enhance customer participation
- Leads the performance and development of the employees
- Recruits, assesses, hires, and trains the team in accordance with the performance criteria agreed upon by management.
Who - the Candidate:
We are seeking candidates with a positive attitude and minimum 2 years of supervisory experience. Successful candidate will be solid mentor, humble and confident, with excellent communication skills and customer service experience. Experience within an industrial environment is a must have (for example – machinery, automotive, or a factory environment etc.).- Over 2 years of experience in a management role, managing a team of 20+ direct reports
- Experience with enterprise software solutions, including CRM, & all Microsoft Office applications.
- Extensive experience in all aspects of Supply & Demand Relationship Management.
- Proven leadership and ability to drive sales teams, both inside and field.
Where:
Richmond, BCHow Much:
Attractive compensation including a bonus plan, great benefits, including RRSP match, and great vacation/personal days. Please discuss with Swim.When & How to Apply:
This search is moving extremely quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.Office ManagerNov-07-2018
Professional Services & Administration | Contract | Vancouver, BC, CA
Oops! No Opportunity Summary Provided :(
[ + ] More
Who- the Company: Our client is a successful and well-established, award-winning organization within their industry, with offices across Western Canada.
Where: Located in a great location in Vancouver, pretty close to Granville Island.
What- the Role: Office Manager, providing support to the President, and the Operations and Events team. This role is a 5-month contract. This role involves diverse administrative, reception and accounting duties.
Who- the Candidate: If you are a quick learner who takes initiative and enjoys assisting various departments, then this is an excellent opportunity for you! Successful candidate will have experience working in a fast-paced environment, wearing multiple hats, and will excel at prioritizing tasks.
- Minimum two years of Office Management experience
- Proficient in Microsoft Office, specifically Word, Excel and Outlook
- Exceptional attention to detail and great communication skills
How Much: Commensurate with experience
When & How to Apply:This search is moving very quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume in Word format.
Office Administrative AssistantOct-31-2018
Professional Services & Administration | Permanent | Vancouver, BC, CA
Oops! No Opportunity Summary Provided :(
[ + ] More
Who- the Company: Our Client has a fantastic corporate culture filled with frequent social staff events and they know how to spoil their staff. If you love working in an energetic environment with like-minded professionals who believe in working hard and playing hard, then this role may be for you! This talented group of people values innovation and teamwork.
What- the Role: We are seeking a new Office Assistant who will provide administrative support in the fast-paced and dynamic head office. Duties will include greeting visitors and getting them signed in, sorting and distributing mail, ordering and organizing couriered deliveries, ordering food and supplies for the office, and preparing rooms for meetings. The Office Assistant will be mainly sitting at the front desk, but often going to the back office to help with ad hoc projects.
Why: This is an opportunity to show off your natural administration and customer services super skills, while gaining valuable work experience with one of the most fun-loving companies in Vancouver.
Who- the Candidate: You take your work very seriously, but also know how to have fun. You are laid-back, friendly, organized, and can get along with just about anybody. Top-notch customer service skills are crucial in this role, as is the ability to multi-task and take care of diverse tasks with accuracy and efficiency.
- Qualified candidates will have at least 1-year relevant work experience in an office administration and/or receptionist role.
- Good computer and systems skills are required.
- Polished, clear, and professional communication style (verbal and written).
Where: Vancouver, BC. Open-concept and modern office space.
How Much: Base salary commensurate with level of experience and education- please discuss with Swim. Total compensation package includes a strong health benefits package and eligibility for a discretionary performance-based bonus. Oh, and don’t forget the frequent and fun social events held for staff throughout the year!
When & How to Apply: If you are qualified for, and interested in, this opportunity with a fantastic Vancouver-based organization, please let Swim Recruiting know as soon as possible as this search is moving quickly! If you already have a Recruiter at Swim, please reach out directly. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume. All candidate applications are treated very confidentially.
Administrative Assistant, Purchasing & Distribution (full-time, permanent)Oct-10-2018
Professional Services & Administration | Permanent | North Vancouver, BC, CA
[ + ] More
Who- the Client: Our client is a Canadian-owned and privately-held company with a Corporate Head Office in North Vancouver, BC. They are an extremely successful organization with a tremendous corporate culture and they have repeatedly earned recognition as one of the country’s best managed companies.
Who- the Candidate: We are seeking an exceptional administrative professional with a strong business sense! This is a unique opportunity to join a very progressive and career-oriented organization, so we are looking for like-minded individuals. This role requires a mature and professional attitude, strong organizational, administrative and communication skills. The incumbent must also have the ability to work independently, manage multiple tasks and meet strict deadlines under pressure. This role requires a minimum of three years of experience providing support in a fast-paced office environment and a degree or diploma, ideally in business, is proffered.
What- the Opportunity: This position provides administrative support to the Purchasing & Distribution department, primarily the Department Director and Purchasing Managers. This role requires a thorough understanding of computer software and general word processing, including Microsoft Office (Word, Excel, and PowerPoint) and Adobe.
Where: North Vancouver, BC. This location is very transit-friendly as it is close to the SeaBus Station and various bus routes.
How Much: A base salary around the range of around $40,000 to $45,000 per year. Overall package includes excellent benefits, vacation, and other generous rewards.
When & How to Apply: If you are interested in this opportunity, please let us know today and we can discuss further! If you already have a Recruiter at Swim, please reach out directly. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.
Senior Project CoordinatorAug-13-2018
Professional Services & Administration | Permanent | Vancouver, AB
Oops! No Opportunity Summary Provided :(
[ + ] More
Who- the Company: Our client is a successful civil contracting and land development company with an impressive history and great reputation.
Where: Vancouver.
What- the Role: The company is seeking a new Project Coordinator to work in the company’s collaborative team. Responsibilities will be diverse and will span such areas as taking are of change orders, obtaining quotes, coordinating inspections, acquiring permits, distributing site records, collecting timesheets and invoices, administering health & safety protocol, and generally working with a variety of employees and stakeholders to facilitate the organization and tracking of projects and the resolution of any issues which come up. Reporting to a great Project Manager. Swim Recruiting can provide interested candidates with a more thorough job description.
Who- the Candidate: We are seeking project coordination professionals who are highly organized, passionate about doing high quality work, and effective and personable communicators. Qualified candidates will have experience in CIVIL PROJECT COORDINATION- exposure to this is key in this role.
How Much: Base salary commensurate with experience and qualifications, likely in the neighbourhood of $65,000 to $80,000, plus good benefits and a performance-based bonus. Please discuss further with Swim.
When & How to Apply: This search is moving quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume. Swim is presenting shortlisted candidates directly to the hiring team for consideration.
Training and Resource Development SpecialistJun-13-2018
Professional Services & Administration | Permanent | Chilliwack, BC, CA
Who - the Company:
[ + ] More
Who - the Company:Our client, a fantastic organisation located in the valley is a not for profit that serves to improve conditions for a number of organization! They have a great purpose and are a great employer!What - the Role:Reporting to the OHS Manager, the Training & Resource Development Specialist uses skills and experience to support the Alliance staff members for the design, development and management of training resources. He/she will be experienced in curriculum development, training content and in delivering training to the Alliance’s staff, its engaged members and potential members.This job is best suited for professionals who are passionate about training, have experience in developing curriculum, resources and tools and committed to reducing injury rates in the province by helping manufacturers strengthen their health and safety culture. Travel is required at times.The core function of the position is to develop health & safety training, tools, resources and deliver training programs to internal and external stakeholders. Working with health & safety advisors, other specialists and through research, develop appropriate programs, materials and activities that help support programs and health & safety systems development. Monitor and analyze these methods to determine the best type of training to facilitate employee and company success. Based on the findings, design and develop exercises, discussions and simulations to support the development of tools, products, training programs and resources to help employers build health & safety programs and systems. Preparing tools, study guides and manuals for employee training will be an integral function of the position.Who - the Candidate:The ideal candidate is a resourceful, strong communicator that presents well, has strong research skills and is a team player with proven experience in training. This role will support multiple departments with varied materials, topics related training so also looking for someone with strong prioritization skills, strong relationship building skills and also a strong collaborator.Key Duties:- Develop resources, training, program material and tools using training research methodology with effective testing techniques
- Work collaboratively with the Learning and Development Specialist in developing training material and content using instructional design
- Produce content consulting subject matter expertise and research in developing various health & safety programs and training curriculum for employers using various formats including online webinar
- Support the collection and compiling of academic research
- Facilitate and deliver professional caliber training sessions to external and internal stakeholders, including safety orientation of new employees
- Collaborate with respective departments to develop tools and training resources needed to provide internal support system to the department
- Participate in external committees as required to support inclusion of best practices and current and evolving regulations
- Working with the OHS Manager, lead the implementation of new programs developed at the Alliance
- Support the OHS Manager in development and implementation of departmental processes
- Support the Safety Advisors in responding to clients’ requests for training resources
Requirements:- Bachelor’s degree in training and development, education, or instructional design preferred
- Health & Safety degree or diploma- required
- Technical and curriculum writing credentials – required
- 5-7 years’ experience in developing health & safety resource materials, training programs
- Public Speaking/Communications certification or equivalent with 5 years training delivery experience
- Excellent presentation/facilitation skills with demonstrated competence in keeping the audience engaged
- Excellent computer skills and proficient in Microsoft Office (Excel, Word, Outlook, and Access, Visio and graphics)
- Proficiency with CRM systems and Microsoft Project
- Ability to engage alternate viewpoints and make effective decisions
- Excellent communication skills; experience communicating and delivering presentations to all business levels, including executive management
Where: Located in the valley.How Much:Competitive base salary commensurate with level of skills and experience- please discuss with Swim. Plus, a fitness allowance and professional development allowance, excellent health & dental benefits, and other perks.When & How to Apply:If you are interested in and excited about this great opportunity, please do not hesitate in applying as this search is moving very quickly! If you have a Recruiter at Swim already, please reach out to that individual directly. If you do not yet have a contact at Swim Recruiting, please hit “Apply Now” to send us your resume.