Professional Services & Administration
AdministratorFeb-24-2020
Professional Services & Administration | Permanent | Vancouver, BC, CA
Great opportunity to join a friendly, tight-knit, stable, and successful professional services firm headquartered in Vancouver. This organization treats their employees well. Competitive compensation and paid overtime.
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Great opportunity to join a friendly, tight-knit, stable, and successful professional services firm headquartered in Vancouver. This organization treats their employees well. Competitive compensation and paid overtime.Who- the Company:
Our client is awell-established and well-regarded public practice accounting firm that has grown organically in Vancouver over many decades. The company has a culture that is tightknit, professional, and friendly.What- the Role:
This firm is on the look-out for a great new Administrator to join their high-performing team! The new Administrator will support the Partners and Managers and will be responsible for the administrative side of processing financial statements, tax forms, various letters, and monthly billing. There are 2 other individuals with similar responsibilities, and a total administration team of 10 people. Swim Recruiting will provide interested candidates with a thorough job description.Who- the Candidate:
We are looking for an efficient and highly detail-oriented administration professional who loves organizing and multi-tasking. Administrative experience in an accounting firm is very beneficial, but the hiring team is also open to candidates who have worked in other professional services firms (for example, a law firm). Candidates will be proficient in Microsoft Office, and expreince using software such as Adobe, CaseWare, CaseView, and Tax Prep.Where:
Located in downtown Vancouver, close to rapid transit.How Much:
Base salary commensurate with level of relevant experience and skills- please discuss with Swim. This company provides good work/life balance, paid overtime, and other employee perks.When & How to Apply:
If you are qualified for, and interested in, this great administration opportunity with a well-established accounting firm, please let Swim Recruiting know as soon as possible as this search is moving quickly! If you already have a Recruiter at Swim, please reach out directly. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.Administrative SpecialistFeb-05-2020
Professional Services & Administration | Permanent | Vancouver, BC, CA
Excellent opportunity for an Administrative professional with great problem-solving abilities and communication skills. Office Administration experience is needed- we are looking for people who are detail-oriented, proactive, and resourceful. Excellent communication skills and a positive attitude are both a must-have.
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Excellent opportunity for an Administrative professional with great problem-solving abilities and communication skills. Office Administration experience is needed- we are looking for people who are detail-oriented, proactive, and resourceful. Excellent communication skills and a positive attitude are both a must-have.Who- the Company:
A small, successful, and reputable financial services and insurance company headquartered in Vancouver. This is a corporate working environment with friendly professionals. We are seeking candidates who are polished, professional, and personable.
What- the Role:This is a full-time, permanent role for a busy and professional office.
Duties:- Preparing Portfolio Summary (current evaluation of the client’s holdings) for all clients. Some Portfolio Summaries are needed based on a schedule for Annual, Quarter, Monthly. While most are needed for client meetings.
- Providing investment portfolio options and/or insurance options when required for clients
- Setting up client profiles
- Establishing and maintaining a high level of client service by supporting the Managing Director in responding to client/vendors inquiries (email/phone) in a timely and responsive manner
- Escalating issues to the Managing Director and Director of Strategy and Operation as needed.
- Filing electronic and hardcopy client documentation
- Adhere to all firm and regulatory policies by remaining up to date with all the regulatory rules regarding client accounts and ensuring client interaction is accurately documented.
- Ad hoc administrative support projects and duties as required.
Who- the Candidate:
We are seeking bright professionals with a good work ethic who are exceptionally organized and who can help contribute to an efficient professional services firm.
Must Have:- 2-3 years of experience in a similar role in a deadline driven office setting.
- Strong knowledge and skills using CRM’s and Microsoft Office (Word, Excel, and Outlook). It is a bonus if you have experience with Kronos
- Must have excellent customer service that is reflected by excellent written, verbal communication skills as well as attention to detail and accuracy
- Clear and legible handwriting, as it is required to fill out paper forms
- Is a team player
- Able to work both independently and in a team in a fast-paced environment
Additional Skills:- Experience in processing life insurance and fund applications.
- Service oriented with strong time management skills and proven ability to meet deadlines.
Where:
Located in the Coal Harbour area of Downtown Vancouver. Transit-accessible.How Much:
Commensurate with level of experience and skills, plus vacation and benefits.When & How to Apply:
This search is moving very quickly. Swim is presenting short-listed candidates directly to the hiring team for review. If you are interested and would like to hear more about this opportunity, please reach out to your recruiter at Swim. If you do not yet have a Swim Recruiter, please hit email your resume to Adminrecruiter@swimrecruiting.com to be considered for the role.Executive Assistant to CFOJan-30-2020
Professional Services & Administration | Permanent | Vancouver, BC, CA
Fantastic career opportunity with a high-growth public company headquartered in Vancouver! Seeking qualified candidates with strong administration experience in calendar management, travel coordination, preparing meeting materials and presentations, scheduling meetings, etc. Generous total compensation plan and very fast-paced and friendly culture.
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Fantastic career opportunity with a high-growth public company headquartered in Vancouver! Seeking qualified candidates with strong administration experience in calendar management, travel coordination, preparing meeting materials and presentations, scheduling meetings, etc. Generous total compensation plan and very fast-paced and friendly culture.Who- the Company:
Our client is an innovative and successful public company that is developing a fascinating product. The Vancouver headquartered company is growing by leaps and bounds! This is a company you can be proud to work for, and given their growth, there is opportunity for long-term career development.What- the Position:
We are seeking a new Executive Assistant who will directly support the CFO and also provide ad hoc support to the VP Finance and other leaders on the finance team.The company has a fast-paced and exciting work environment with plenty of opportunity for new learning and growth over the years. Swim Recruiting will provide interested candidates with detailed job description.Who- the Candidate:
We are seeking an administrative professional with 5 to 10 years’ relevant experience who is self-motivated and passionate about doing high quality work for a growing company in an exciting industry that you can be proud to be a part of. Qualified candidates will be team players who are able to collaborate with people in a variety of departments. Excellent communication skills are important.- 5 to 10 years’ relevant and progressive experience in administration, including supporting an executive-level leader with calendar management, travel coordination, and meeting/presentation preparation.
- Very tech savvy, with ability to learn new software and tools quickly. Proficient in Microsoft Office suite.
- Self-motivated, hard-working, and eager to contribute to the continued growth of a fast-paced and ambitious company.
- Outgoing, confident, and friendly, with excellent interpersonal and communication skills.
- Strong process improvement mindset.
Beneficial Qualifications, not required- Experience working in a public company.
- Experience liaising with a Board of Directors.
- Experience supporting a CFO and/or other finance professionals.
- Experience using an ERP, HRIS, governance software, and Mac computers.
How Much:
Generous total compensation package commensurate with experience. In addition to the competitive base salary there is also a bonus program, an RRSP match, an employee stock option plan, a good paid time off program, great health & dental benefits, a fitness allowance, various corporate social events, etcetera.Where:
Vancouver, BC, in a bustling and vibrant part of town.When & How to Apply:
This search is moving very quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' to send us your resume. Swim is presenting candidates directly to the hiring team. If you are interested in this great EA role working for a fascinating company creating an admirable product, please don’t hesitate to reach out soon.Sales Account ManagerJan-24-2020
Professional Services & Administration | Permanent | Maple Ridge, BC, CA
Are you comfortable managing local accounts, and enjoy travelling to expand the company’s brand and market share? This role is an excellent way to have a hybrid sales position with a variety of in office and external sales responsibilities.
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Are you comfortable managing local accounts, and enjoy travelling to expand the company’s brand and market share? This role is an excellent way to have a hybrid sales position with a variety of in office and external sales responsibilities.Who - The Company:
Our client is a leader in vehicle and maintenance and has a market share in BC alone. An exciting opportunity has arisen for an experienced Sales Account Manager to join the organization in their Maple Ridge facility.What - The Role:
As the Sales Account Manager, you will be accountable for building new relationships and maintaining existing. The role is a hybrid of selling and marketing products to the company’s customer base. You will develop and cultivate prospects and be responsible for closing sales with the customer in both the lower mainland and around BC.Who - The Candidate:
We are seeking an experienced salesperson (3+ years) who loves managing large accounts and building new ones.Responsibilities:- Build relationships and manage sales activities within existing and a new customer base.
- Work closely with your industry-based customers to understand their current and future products
- Providing a high level of customer service to your customers, developing solutions
- Perform new customer calls and take an active part in order management
- Educating customers about offerings and new development
Where:
Office in Maple Ridge with some local travel.When & How To Apply:
This search is moving extremely quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.Customer Service AdministratorJan-09-2020
Professional Services & Administration | Permanent | Burnaby, BC
Our client is a well-established and successful manufacturer and distributor of HVAC filters and related products. They have been in business for over 50 years and provide quality products and services to commercial, industrial, and institutional customers throughout BC.
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Who - the Company:
Our client is a well-established and successful manufacturer and distributor of HVAC filters and related products. They have been in business for over 50 years and provide quality products and services to commercial, industrial, and institutional customers throughout BC.What - the Role:
This role operated during business hours Monday-Friday.Customer Service Administrator- Provide ongoing inside sales and customer service administration support to existing customers in a defined territory throughout the lower mainland, Fraser Valley, and Vancouver Island
- Data entry, administration, checking for accuracy and verifying purchase orders
- Develop and maintain relationships with customers and working closely together with outside sales representative
- Provide excellent client service while educating them on products and services offered
- Strong attention to detail and assisting with verifying payments and releasing orders
Who - the Candidate:
- We are seeking a customer service administrator with 1+ years of recent and relevant experience in commercial or industrial sales
- Ability to develop and maintain relationships with customers
- Highly motivated self-starter with strong communication
- Proficiency in using multiple CRM tools and software is a huge bonus
Where:
Burnaby, BC near SkytrainWhen & How to Apply:
This search is moving extremely quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume. This role offers an hourly wage + benefits.Executive AssistantOct-25-2019
Professional Services & Administration | Permanent | Richmond, BC, CA
Great opportunity for an Administrative Assistant to step into an Executive Assistant role. We are seeking 2 Executive Assistants to join our client’s large yet tight-knit team!
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Great opportunity for an Administrative Assistant to step into an Executive Assistant role. We are seeking 2 Executive Assistants to join our client’s large yet tight-knit team!Who - the Company:
Our client is a well-established and high growth leading manufacturer and distributor with facilities cross Canada and the United States.What - the Role:
We are seeking 2 new Executive Assistants to join our client’s large yet tight-knit team with a collaborative, team-based culture.- Executive Assistant primarily supporting the Company’s Chief Executive Officer but will also provide assistance to the Company’s Director, Marketing and the Managing Directors group.
- Executive Assistant primarily supporting the Company’s Chief Information Officer but will also provide assistance to the Company’s IT staff, which includes the project management group.
Duties will include, but are not limited to calendar management, travel arrangements, booking meetings, PowerPoint presentations, drafting and editing documents, other activities and projects assigned by the team. Swim Recruiting will provide interested candidates with a detailed job description.Who - the Candidate:
We are seeking individuals who have an easygoing, adaptable, dynamic and outgoing personality, and have the ability to exercise good judgement. Successful candidates must be accustomed to a fast-paced, demanding and ever-changing environment. The Executive Assistant roles require flexibility to help each other and the groups to achieve corporate goals and objectives and make the Company better overall. You are of the mindset that no job is too small for you. Must have minimum 1 to 2 years of experience in an administrative capacity supporting a Senior Level Executive.Where:
Richmond, British ColumbiaHow Much:
Base salary commensurate with experience and skills, likely in the range of $45,000 to $50,000, plus 3 weeks vacation, discretionary bonus and pension.When & How to Apply:
This search is moving extremely quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.AccountantJun-06-2019
Professional Services & Administration | Permanent | Fraser Valley, BC, CA
Swim Recruiting is looking for a driven go-getter Accountant to join a hugely successful organization located in the valley!
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Swim Recruiting is looking for a driven go-getter Accountant to join a hugely successful organization located in the valley!What- the Company:
This is a great opportunity to join a large public company with a fantastic small company culture.This position is also a great opportunity for someone that has some great AP experience and experience doing bank reconciliations and looking to get more exposure in full cycle accounting.What- the role:
Our workplace is dynamic, supportive and entrepreneurial in spirit, and we pride ourselves in being grounded in our values of Ethics; People; Company; Passion for Success; Simplicity.This role will be responsible for:- Managing the accounting journal entries for various branch locations
- Accounting for prepaids
- Bank reconciliations
- Reviewing US sales tax returns and preparing related month end journal entries and reconciliations
- Intercompany balancing
- Accounting for foreign exchange
- Property tax accruals
- Property tax filings
- Business license filings and compliance
- Stats Canada Surveys
- Other duties as assigned
CommunicationsThe Accountant ensures that all interactions with both internal and external contacts focus on excellence in customer service and are a positive reflection of highest company standards.Internal:- Internally, this role will communicate with all levels of management within multiple locations in Canada and the US, as well as other administrative staff.
External:- Externally, this role communicates with the following:
- Vendors
- Auditors
Minimum Qualifications:
- Accounting degree or diploma from a recognized post-secondary institution
- Working towards CPA designation (ultimately 2nd year or more senior)
- 5 years of general accounting experience
- Knowledge of the accounts payable and bank reconciliation functions
- Exceptional time management skills and the ability to meet tight deadlines
- Excellent interpersonal and communication skills, both written and verbal across all levels of the organization.
- Strong computer skills with proficiency in Microsoft Office and intermediate knowledge of Microsoft Excel
- High degree of accuracy and attention to detail
- Ability to work independently and prioritize tasks
- Ability to adapt to a fast paced, high growth environment
- Ability and experience to improve on current processes
Preferred Qualifications:
- Experience in a sales/distribution company is an asset
Where:
In the valleyWhen & How to Apply?
If this role interests to you, please contact your Swim Recruiter to discuss further or apply now. This search is moving quickly!AdministratorMay-15-2019
Professional Services & Administration | Permanent | Coquitlam, BC, CA
Looking for a 20 hour a week – pick your days/hours that work for your lifestyle. The perfect role for a mom/dad or student! This is a permanent part time role with benefits which operates during business hours.
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Looking for a 20 hour a week – pick your days/hours that work for your lifestyle. The perfect role for a mom/dad or student! This is a permanent part time role with benefits which operates during business hours.Who - The Company:
Our client is an industry leader of premium quality products in North America.What - The Role:
This permanent part time 20 hour a week role is for an awesome client! Receptionist/Administrator take on many duties, and is a good chance to work in administrative functions, customer service, and accounting:- Answering telephones and directing calls
- Accounting support, including but not limited to: Invoice preparing, purchase orders, cheque deposits
- Ensuring all suppliers, visitors sign the visitor registry, wear proper ID, follow hygiene protocol and coordinating visitor forms.
- Ordering of break room and general office supplies, including, but not limited to: Coffee, ink/toner for printers/copiers/faxes at all sites.
- Filing and Administration
- Invoicing Purchase Orders as required
- Assist with data input, troubleshooting and formatting of:
Who - The Candidate:
The client is looking for someone with enough experience to be independent in their work, is self-sufficient, needs little training, has an outgoing personality, and takes an initiative.Where:
Coquitlam, BCHow Much:
Ideal range for this role is $17-20/hour Plus benefitsWhen & How to Apply:
This search is moving extremely quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.