Professional Services & Administration
ReceptionistJan-14-2020
Professional Services & Administration | Permanent | Vancouver, BC, CA
A small, successful, and reputable financial services and insurance company headquartered in Vancouver.What- the Role:
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Who- the Company:
A small, successful, and reputable financial services and insurance company headquartered in Vancouver.
What- the Role:Administrative Assistant role for a busy, professional office.
Duties:- Establish and maintain a high level of client service by greeting clients, in person, on the telephone and by email and answering general inquiries.
- Book and confirm appointments. Coordinate and manage calendars, travel, meetings, agendas and phone calls
- Prepare basic meeting packages for meetings.
- Ordering and maintaining supplies for brochures, application and fund profiles. Assists in keeping track of meeting room rentals, general supplies and misc. items
- Provide administrative support in wide range of duties (mail, organizing and responding to email correspondence, etc.)
- Establish and maintain an organized area and filing system
- Contacting insurance and investment companies to obtain information for client files.
- Ad hoc projects and duties as required
- Supporting other team members where needed
Who- the Candidate:
We are seeking bright professionals with a good work ethic who are exceptionally organized and who can help contribute to an efficient professional services firm.
Must Have:- 1-3 years’ experience in a similar Administrative/Receptionist role in a deadline driven office setting.
- Strong knowledge and skills using CRM’s and Microsoft Office Outlook. Intermediate level with Word, and Excel.
- Must have excellent written, verbal communication skills as well as attention to detail and accuracy.
- Able to work both independently and in a team in a fast-paced environment
How Much:
Commensurate with level of experience and skills, plus vacation and benefits.Where:
Located in Downtown Vancouver. Transit-accessible.When & How to Apply:
This search is moving very quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' to send us your resume. Swim is presenting candidates directly to the hiring team. If you are interested in this great finance role working for a fascinating company creating an admirable product, please don’t hesitate to reach out soon.Brand Packaging & Print Services CoordinatorJan-14-2020
Professional Services & Administration | Permanent | North Vancouver, BC, CA
Join a successful & growing company with HQ on the North Shore. This is truly a fantastic opportunity to join a career-driven organization!
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Join a successful & growing company with HQ on the North Shore. This is truly a fantastic opportunity to join a career-driven organization!Who - the Company:
Our client, with head office in North Vancouver, is an extremely successful organization with a tremendous corporate culture and they have repeatedly earned recognition as one of the country’s best managed companies.Who-the Candidate:
We are seeking an exceptional administrative professional with a strong business sense! This is a unique opportunity to join a very progressive and career-oriented organization, so we are looking for like-minded individuals. This role requires a mature and professional attitude, strong administrative, organizational, coordination and communication skills. The incumbent must also have the ability to work independently, manage multiple tasks and meet strict deadlines under pressure. A post-secondary degree is preferred, ideally in Marketing, Communications or Business.What - the Opportunity:
This position reports to the Purchasing Manager, Brand Packaging & Print Services and will provide support such as managing written and verbal communications, collaboration with outside contacts, delivering excellent customer service to operator and franchisees, create support material, maintain inventory and databases.Where:
North Vancouver. Nice & spacious office very close to the SeaBus and other transit.How Much:
Competitive annual salary. Please discuss further with Swim.When & How to Apply:
This search is moving very quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' to send us your resume. Swim is presenting candidates directly to the hiring team. If you are interested in this great finance role working for a fascinating company creating an admirable product, please don’t hesitate to reach out soon.Customer Service AdministratorJan-09-2020
Professional Services & Administration | Permanent | Burnaby, BC
Our client is a well-established and successful manufacturer and distributor of HVAC filters and related products. They have been in business for over 50 years and provide quality products and services to commercial, industrial, and institutional customers throughout BC.
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Who - the Company:
Our client is a well-established and successful manufacturer and distributor of HVAC filters and related products. They have been in business for over 50 years and provide quality products and services to commercial, industrial, and institutional customers throughout BC.What - the Role:
This role operated during business hours Monday-Friday.Customer Service Administrator- Provide ongoing inside sales and customer service administration support to existing customers in a defined territory throughout the lower mainland, Fraser Valley, and Vancouver Island
- Data entry, administration, checking for accuracy and verifying purchase orders
- Develop and maintain relationships with customers and working closely together with outside sales representative
- Provide excellent client service while educating them on products and services offered
- Strong attention to detail and assisting with verifying payments and releasing orders
Who - the Candidate:
- We are seeking a customer service administrator with 1+ years of recent and relevant experience in commercial or industrial sales
- Ability to develop and maintain relationships with customers
- Highly motivated self-starter with strong communication
- Proficiency in using multiple CRM tools and software is a huge bonus
Where:
Burnaby, BC near SkytrainWhen & How to Apply:
This search is moving extremely quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume. This role offers an hourly wage + benefits.Administrative AssistantJan-02-2020
Professional Services & Administration | Permanent | Vancouver, BC, CA
This position offers an excellent opportunity for an administrative professional who is looking for a friendly and tight-knit corporate culture as well as long-term, secure, and fulfilling employment.
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This position offers an excellent opportunity for an administrative professional who is looking for a friendly and tight-knit corporate culture as well as long-term, secure, and fulfilling employment.Who - the Company:
Our client is a highly admired, reputable, and respected entrepreneurial Canadian company with a 25-year history.What - the Role:
A successful Canadian organization is seeking a great new Administrative Assistant who will support a Senior Manager and an Executive Director with a variety of administrative tasks and a few basic accounting-related tasks. Accuracy, efficiency, and strong organizational skills are all important, as is loyalty and the ability to keep business matters very confidential.Swim will provide interested candidates with a more detailed job description.Who- the Candidate:
We are seeking an Administrative Assistant who has relevant work experience, of course, but also has the personality and overall soft skills to mesh well with the tight-knit, collaborative, and humble team at this organization. Friendly and effective communication skills are key, as is an approachable down-to-earth style. Qualified candidates will have at least 2 years experience in a similar administrative role within a corporate office setting.Where:
The Admin Assistant will work in a beautiful downtown Vancouver corporate office with amazing views, steps away from rapid transit and plenty of amenities.How Much:
A generous total compensation package, with base salary commensurate with experience and skills. The new Admin Asst. will receive health benefits, 3 weeks vacation, eligibility for a performance-based bonus, an RRSP match, and other employee perks.When & How to Apply:
This search is moving quickly! Swim Recruiting has been exclusive engaged to present our client with a short-list of qualified Admin. Asst. candidates. If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.Senior Administrative AssistantDec-24-2019
Professional Services & Administration | Permanent | Vancouver, BC, CA
Fantastic career opportunity with a very successful and well-established global company. This is a great role for someone who enjoys the fast-pace and challenges that come along with supporting very busy legal executives. This role involves a diverse blend of administrative responsibilities. Very competitive total compensation package.
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Fantastic career opportunity with a very successful and well-established global company. This is a great role for someone who enjoys the fast-pace and challenges that come along with supporting very busy legal executives. This role involves a diverse blend of administrative responsibilities. Very competitive total compensation package.Who- the Company:
Our client is a high profile and reputable global public company. The corporate office is very fast-paced, and the company has a corporate culture which emphasizes learning & development, collaboration, teamwork, and high performance. The people at this organization are dedicated to their work and also know how to have fun. This company truly values their employees and provides perks that promote a healthy work life.What- the Role:
Our client is seeking a new Administrative Assistant who takes pride in providing top quality administrative support to busy executives. The new Admin Asst will directly support a Senior Counsel as well as 4 other lawyers and will have diverse responsibilities including scheduling and coordinating meetings, office management, project work, and plenty of ad hoc administrative support. Working at a very fast-paced in an exciting and professional corporate environment. Systems to be used include PowerPoint, Excel, Word, Outlook, SharePoint, and Workshare DeltaView. Swim Recruiting will provide interested candidates with a thorough job description.The duties include:- Calendar management
- Domestic and international travel coordination
- Preparing legal documents and presentations, including formatting, proofreading, and finalization
- Expense reports
- Corporate event planning
- Electronic management of contracts and legal documents
Who- the Candidate:
We are looking for people who are mature, confident, polished, and professional, and who can quickly get a handle on the very busy calendars of the senior management team.Detail-orientation is paramount in this role, as is a calm, cool, and collected work style. This company has a close-knit administrative team, and we are looking for an Admin Asst who can seamlessly integrate with this highly collaborative team and reciprocate help to colleagues.Self-motivation, a sense of urgency, and the ability to “run with things” with minimal direction is important. Excellent computer and system skills are crucial, particularly in Microsoft Word, Excel, PowerPoint, and SharePoint.Minimum 5 years’ progressive work experience in a similar administrative capacity, ideally with a very large company, a public company, and/or a global company.Prior work experience supporting lawyers (in a law firm or within a corporate legal department) is highly preferred, but not required for someone who has a genuine interest in supporting lawyers.Where:
Downtown Vancouver. Close to public transit and many amenities like restaurants and shops. Beautiful corporate office.How Much:
Very competitive base salary commensurate with experience and skills. This company provides an excellent total compensation package including a generous amount of paid vacation time and top-notch benefits. Swim can provide you with more insight.When & How to Apply:
This search is moving extremely quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.Sales Account ManagerDec-12-2019
Professional Services & Administration | Permanent | Maple Ridge, BC, CA
Are you comfortable managing local accounts, and enjoy travelling to expand the company’s brand and market share? This role is an excellent way to have a hybrid sales position with a variety of in office and external sales responsibilities.
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Are you comfortable managing local accounts, and enjoy travelling to expand the company’s brand and market share? This role is an excellent way to have a hybrid sales position with a variety of in office and external sales responsibilities.Who - The Company:
Our client is a leader in vehicle and maintenance and has a market share in BC alone. An exciting opportunity has arisen for an experienced Sales Account Manager to join the organization in their Maple Ridge facility.What - The Role:
As the Sales Account Manager, you will be accountable for building new relationships and maintaining existing. The role is a hybrid of selling and marketing products to the company’s customer base. You will develop and cultivate prospects and be responsible for closing sales with the customer in both the lower mainland and around BC.Who - The Candidate:
We are seeking an experienced salesperson (3+ years) who loves managing large accounts and building new ones.Responsibilities:- Build relationships and manage sales activities within existing and a new customer base.
- Work closely with your industry-based customers to understand their current and future products
- Providing a high level of customer service to your customers, developing solutions
- Perform new customer calls and take an active part in order management
- Educating customers about offerings and new development
Where:
Office in Maple Ridge with some local travel.When & How To Apply:
This search is moving extremely quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.Office CoordinatorDec-12-2019
Professional Services & Administration | Permanent | Surrey, BC, CA
Our client is looking for an experienced Office Coordinator with relevant experience looking to continue building their career. This organization has several offices in the lower mainland and this role will be in the Guildford (Surrey) area.
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Our client is looking for an experienced Office Coordinator with relevant experience looking to continue building their career. This organization has several offices in the lower mainland and this role will be in the Guildford (Surrey) area.Who - The Company:
Our client is an industry leader in the marine operations industry, serving a variety of customers across British Columbia.What - The Role:
As the Office Coordinator, the person will be responsible for:- Hybrid duties including invoicing and payroll entry.
- Scheduling daily assignment of company and contracted resources to maximize vehicle utilization.
- Communication with crew scheduling, all marine personnel, customers, and suppliers.
- Customer Service oriented role with several projects on the go.
- Other administrative assignments as assigned.
Who - The Candidate:
The candidate will have 2-4 years of experience in a similar busy environment. Previous experience in office coordination is preferred, but open to those with hybrid accounting or project experience.- Experience working with a fast-paced, dynamic, complex, and high-change organization.
- 1-3+ years of solid, administrative assistant, scheduling or hybrid experience ideally gained in a local manufacturing or transportation and logistics.
- Strong computer skills across a variety of planning and user software including MS Office particularly MS Excel.
- Strong relationship development skills and ability to work effectively in a team atmosphere.
- Strong written and oral communication skills and superior customer service orientation.
- Ability to follow instructions, and work with minimal supervision while setting priorities and managing deadlines.
Where:
Head Office is in Maple Ridge, BC and this role will be in Guildford Area (Surrey, BC)How Much:
Competitive base salary along with employee benefits.When & How To Apply:
This search is moving very quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.Project/Education ManagerNov-05-2019
Professional Services & Administration | Permanent | Vancouver, BC, CA
Excellent opportunity for a Project Manager professional who has a passion for education. Project Management experience is needed- we are looking for people who are detail-oriented, results-focused, amazing at prioritizing, and a team player. Excellent communication skills and a positive attitude are both a must-have.
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Excellent opportunity for a Project Manager professional who has a passion for education. Project Management experience is needed- we are looking for people who are detail-oriented, results-focused, amazing at prioritizing, and a team player. Excellent communication skills and a positive attitude are both a must-have.Who- the Company:
A small, successful, and reputable financial services and insurance company headquartered in Vancouver.What- the Role:
This is a full-time, permanent role for a busy, professional office. This is a full-time, permanent role.
Duties:- Responding to client inquiries in a timely, responsive manner by resolving issues, processing client transactions expeditiously and accurately, escalating issues to the Director of Strategy and Operation as needed. Issuing instructions for client withdrawals, deposits, PACS and transfers according to client or Managing Director’s instructions.
- Coordinating workflow with other team members
- Establish and maintain a high level of client service by supporting the Managing Director in the development of financial, estate, and investment plans by compiling client data and preparing various reports.
- Monitors and ensures that administrative and operational processes and control standards are followed while seeking to determine, develop, and participate in implementation of improvement opportunities.
- Ensure effective client administration by following up with clients on missing documentation required as per the industry and firm regulations and maintaining client files and information on the appropriate systems. Checking all system entries in accounts for accuracy.
- Adhere to all firm and regulatory policies by remaining up to date with all the regulatory rules regarding client accounts and ensuring client interaction is accurately documented.
- Provide administrative support in wide range of duties (organizing and responding to email correspondence, etc.)
- Establish and maintain an organized area and filing system
- Ad hoc projects and duties as required.
- Responsible for basic bookkeeping and banking
- Preparation of Provincial License, Insurance and Business Renewals
Where:
Located in the Coal Harbour area of Downtown Vancouver. Transit-accessible.Who - the Candidate:
We are seeking bright professionals with a good work ethic who are exceptionally organized and who can help contribute to an efficient professional services firm.
Must Have:- 3 years of experience in a similar role in a deadline driven office setting.
- Strong knowledge and skills using CRM’s and Microsoft Office (Word, Excel, PowerPoint, and Outlook). It is a bonus if you have experience with Maximizer
- Must have excellent customer service that is reflected by excellent written, verbal communication skills as well as attention to detail and accuracy
- Clear and legible handwriting, as it is required to fill out paper forms.
- Able to work both independently and in a team in a fast-paced environment
ADDITIONAL SKILLS:- Experience in processing life insurance and fund applications.
- Service oriented with strong time management skills and proven ability to meet deadlines.
Company Environment:
This is a corporate working environment with friendly professionals. We are seeking candidates who are polished, professional, and personable.How Much:
Commensurate with level of experience and skills, plus vacation and benefits.When & How to Apply:
This search is moving very quickly. Swim is presenting short-listed candidates directly to the hiring team for review. If you are interested and would like to hear more about this opportunity, please reach out to your contact at Swim. If you do not yet have a Swim Recruiter, please hit “Apply Now” to send us your resume.Executive AssistantOct-25-2019
Professional Services & Administration | Permanent | Richmond, BC, CA
Great opportunity for an Administrative Assistant to step into an Executive Assistant role. We are seeking 2 Executive Assistants to join our client’s large yet tight-knit team!
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Great opportunity for an Administrative Assistant to step into an Executive Assistant role. We are seeking 2 Executive Assistants to join our client’s large yet tight-knit team!Who - the Company:
Our client is a well-established and high growth leading manufacturer and distributor with facilities cross Canada and the United States.What - the Role:
We are seeking 2 new Executive Assistants to join our client’s large yet tight-knit team with a collaborative, team-based culture.- Executive Assistant primarily supporting the Company’s Chief Executive Officer but will also provide assistance to the Company’s Director, Marketing and the Managing Directors group.
- Executive Assistant primarily supporting the Company’s Chief Information Officer but will also provide assistance to the Company’s IT staff, which includes the project management group.
Duties will include, but are not limited to calendar management, travel arrangements, booking meetings, PowerPoint presentations, drafting and editing documents, other activities and projects assigned by the team. Swim Recruiting will provide interested candidates with a detailed job description.Who - the Candidate:
We are seeking individuals who have an easygoing, adaptable, dynamic and outgoing personality, and have the ability to exercise good judgement. Successful candidates must be accustomed to a fast-paced, demanding and ever-changing environment. The Executive Assistant roles require flexibility to help each other and the groups to achieve corporate goals and objectives and make the Company better overall. You are of the mindset that no job is too small for you. Must have minimum 1 to 2 years of experience in an administrative capacity supporting a Senior Level Executive.Where:
Richmond, British ColumbiaHow Much:
Base salary commensurate with experience and skills, likely in the range of $45,000 to $50,000, plus 3 weeks vacation, discretionary bonus and pension.When & How to Apply:
This search is moving extremely quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.AccountantJun-06-2019
Professional Services & Administration | Permanent | Fraser Valley, BC, CA
Swim Recruiting is looking for a driven go-getter Accountant to join a hugely successful organization located in the valley!
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Swim Recruiting is looking for a driven go-getter Accountant to join a hugely successful organization located in the valley!What- the Company:
This is a great opportunity to join a large public company with a fantastic small company culture.This position is also a great opportunity for someone that has some great AP experience and experience doing bank reconciliations and looking to get more exposure in full cycle accounting.What- the role:
Our workplace is dynamic, supportive and entrepreneurial in spirit, and we pride ourselves in being grounded in our values of Ethics; People; Company; Passion for Success; Simplicity.This role will be responsible for:- Managing the accounting journal entries for various branch locations
- Accounting for prepaids
- Bank reconciliations
- Reviewing US sales tax returns and preparing related month end journal entries and reconciliations
- Intercompany balancing
- Accounting for foreign exchange
- Property tax accruals
- Property tax filings
- Business license filings and compliance
- Stats Canada Surveys
- Other duties as assigned
CommunicationsThe Accountant ensures that all interactions with both internal and external contacts focus on excellence in customer service and are a positive reflection of highest company standards.Internal:- Internally, this role will communicate with all levels of management within multiple locations in Canada and the US, as well as other administrative staff.
External:- Externally, this role communicates with the following:
- Vendors
- Auditors
Minimum Qualifications:
- Accounting degree or diploma from a recognized post-secondary institution
- Working towards CPA designation (ultimately 2nd year or more senior)
- 5 years of general accounting experience
- Knowledge of the accounts payable and bank reconciliation functions
- Exceptional time management skills and the ability to meet tight deadlines
- Excellent interpersonal and communication skills, both written and verbal across all levels of the organization.
- Strong computer skills with proficiency in Microsoft Office and intermediate knowledge of Microsoft Excel
- High degree of accuracy and attention to detail
- Ability to work independently and prioritize tasks
- Ability to adapt to a fast paced, high growth environment
- Ability and experience to improve on current processes
Preferred Qualifications:
- Experience in a sales/distribution company is an asset
Where:
In the valleyWhen & How to Apply?
If this role interests to you, please contact your Swim Recruiter to discuss further or apply now. This search is moving quickly!AdministratorMay-15-2019
Professional Services & Administration | Permanent | Coquitlam, BC, CA
Looking for a 20 hour a week – pick your days/hours that work for your lifestyle. The perfect role for a mom/dad or student! This is a permanent part time role with benefits which operates during business hours.
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Looking for a 20 hour a week – pick your days/hours that work for your lifestyle. The perfect role for a mom/dad or student! This is a permanent part time role with benefits which operates during business hours.Who - The Company:
Our client is an industry leader of premium quality products in North America.What - The Role:
This permanent part time 20 hour a week role is for an awesome client! Receptionist/Administrator take on many duties, and is a good chance to work in administrative functions, customer service, and accounting:- Answering telephones and directing calls
- Accounting support, including but not limited to: Invoice preparing, purchase orders, cheque deposits
- Ensuring all suppliers, visitors sign the visitor registry, wear proper ID, follow hygiene protocol and coordinating visitor forms.
- Ordering of break room and general office supplies, including, but not limited to: Coffee, ink/toner for printers/copiers/faxes at all sites.
- Filing and Administration
- Invoicing Purchase Orders as required
- Assist with data input, troubleshooting and formatting of:
Who - The Candidate:
The client is looking for someone with enough experience to be independent in their work, is self-sufficient, needs little training, has an outgoing personality, and takes an initiative.Where:
Coquitlam, BCHow Much:
Ideal range for this role is $17-20/hour Plus benefitsWhen & How to Apply:
This search is moving extremely quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.