Professional Services & Administration
Communications AssistantOct-16-2019
Professional Services & Administration | Permanent | Vancouver, BC, CA
This is a fantastic career opportunity for someone who has worked in office administration and who is very keen to get exposure to a high-performing Corporate Communications team! The ideal candidate will have 3+ years admin work experience coupled with some form of Communications, Public Relations, or similar post-secondary education. Working for a complex, interesting, and global company. Opportunity for long-term career development within Communications based on performance. Very generous total compensation package and vacation time!
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This is a fantastic career opportunity for someone who has worked in office administration and who is very keen to get exposure to a high-performing Corporate Communications team! The ideal candidate will have 3+ years admin work experience coupled with some form of Communications, Public Relations, or similar post-secondary education. Working for a complex, interesting, and global company. Opportunity for long-term career development within Communications based on performance. Very generous total compensation package and vacation time!Who- the Company:
Our client is a high profile and reputable global company. The corporate office is very fast-paced, and the company has a corporate culture which emphasizes learning & development, collaboration, teamwork, and high performance. The people at this organization are very dedicated to their work and also know how to have fun. This company truly values their employees and provide great perks that promote a healthy work life.What- the Role:
Our client is seeking a new Communications Assistant. This position reports to the Director of Communications and provides support to the Vancouver-based Global Communications team of Communications Managers and Communications Specialists. This includes calendar management, booking meetings and conference calls, travel planning and coordination, preparing expense reports, filing, documentation, department budget and invoicing support, and other administrative tasks. In addition to the administrative portfolio of duties, the Assistant will help out with direct corporate communications support, for example with social media listening, presentation preparation and editing, and maintaining the communications templates and toolkit.This position is integral to the efficiency of the department by creating a well-organized and functional environment by handling the day to day administrative activities to enable the Communications team to focus on the critical business objectives for the department. Swim will provide interested candidates with a thorough job description.This is a fantastic career opportunity for someone who is keen to get on a long-term Communications career path! Chance to get fantastic exposure to the Communications and PR field within a top-notch, high-performing corporate communications team.Who- the Candidate:
We are looking for people who are polished, confident, and professional. Detail-orientation is paramount in this role, as is a calm, cool, and collected work style. This company has a close-knit Communications team, and we are looking for a new Comms. Asst. who can seamlessly integrate with this highly collaborative team and help as much as possible. Self-motivation, a sense of urgency, and the ability to “run with things” with minimal direction is important. Excellent computer and system skills are crucial, particularly in Microsoft PowerPoint, Word, and Outlook. Prior experience using social media listening programs and platforms, like Talkwalker, is an asset.- Fantastic communication skills, of course! Written, verbal, and non-verbal.
- 3+ years’ experience in a similar role.
- Post-secondary education in the field of Communications, Public Relations, Business Administration, or a similar field would be a major asset.
- Expert time management skills and loves the challenge of managing multiple activities at the same time.
- Ability to perform under pressure in a demanding environment, and capable of responding to ongoing, multiple and varied requests.
- Must be detail oriented, and skilled at proofreading and editing documents.
- Advanced computer skills, including PowerPoint, Sharepoint, Word, Excel, Visio, Hootsuite, and other tools such as photo-enhancing programs and social media listening platforms.
- Manage confidential issues with tact and diplomacy.
- Proactive, self-motivated, highly motivated, with a sense of humor and ability to be flexible.
Where:
Heart of Downtown Vancouver. Close to public transit and many amenities like restaurants and shops.How Much:
Very competitive base salary commensurate with experience and skills, plus a generous vacation package. This company provides permanent employees with a truly excellent total compensation package!When & How to Apply:
This search is moving extremely quickly! Please don’t hesitate to apply if you have an administrative background and are keen to gain work experience working on a top-notch Communications team. If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.Administrative AssistantOct-16-2019
Professional Services & Administration | Permanent | Vancouver, BC, CA
Excellent career opportunity for someone who wants to get on a career path to become an Accountant or an Executive Assistant, and for someone who is interested in Vancouver’s fascinating and fast-paced real estate sector. This search is moving quickly!
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Excellent career opportunity for someone who wants to get on a career path to become an Accountant or an Executive Assistant, and for someone who is interested in Vancouver’s fascinating and fast-paced real estate sector. This search is moving quickly!Who- the Company:
Our client is a successful and international real estate development company with a growing office here in Vancouver.What- the Role:
This company is seeking a new full-time Administrative Assistant to join their tight-knit and collaborative team. A bright, hard-working, and self-motivated candidate will have an opportunity to develop with the company and can gain more and more exposure to accounting and/or to executive administrative assistance. Working closely with 4 CPA designated accountants and other business professionals.- Conduct daily correspondence over phone, email, and in person
- Coordinate and schedule meetings
- Provide administrative support to the Executives
- Handle various administrative duties including mail and couriers, faxing, filing, photocopying, and printing
- Maintain and prepare reports for the local office and the head office
- Assist the accounting team with processing invoices and basic bookkeeping
- Keep the office kitchen clean and organized
- Order and maintain office supplies
- Ad hoc projects as required
Who- the Candidate:
- MinimummM2+ years of office administration and/or reception experience
- Proficient in MS Office, particularly Outlook, Excel, and Word
- Accounting education and/or work experience, and knowledge of financial terms and accounting principles is an asset but not required
- Excellent communication skills, both written and verbal
- Ability to multitask and prioritize workload
- Strong work ethic and attention to detail
Where:
Located in the heart of downtown Vancouver, near a Skytrain Station.How Much:
Base salary commensurate with experience, plus health & dental benefits. Please discuss further with Swim Recruiting.When & How to Apply:
This search is moving extremely quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resumeHuman Resources AssistantOct-10-2019
Professional Services & Administration | Permanent | Vancouver, BC, CA
This is a fantastic career opportunity for someone who has worked in office administration and who is very keen to get exposure to a high-performing HR team! The ideal candidate will have 3+ years admin work experience coupled with some form of HR education. Working for a complex, interesting, and global company. Opportunity for long-term career development based on performance. Very generous total compensation package and vacation time!
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This is a fantastic career opportunity for someone who has worked in office administration and who is very keen to get exposure to a high-performing HR team! The ideal candidate will have 3+ years admin work experience coupled with some form of HR education. Working for a complex, interesting, and global company. Opportunity for long-term career development based on performance. Very generous total compensation package and vacation time!Who- the Company:
Our client is a high profile and reputable global company. The corporate office is very fast-paced, and the company has a corporate culture which emphasizes learning & development, collaboration, teamwork, and high performance. The people at this organization are very dedicated to their work and know how to have fun. This company truly values their employees and provide great perks that promote a healthy work life.What- the Role:
Our client is seeking a new Human Resources Assistant who will support the HR Manager, HR Director, and others on a very high-performing and collaborative HR team. We are seeking a bright and organized Administrative Assistant who enjoys working at a fast-pace and who takes pride in providing top quality administrative support to busy HR professionals. The new HR Asst will have diverse responsibilities including scheduling and coordinating meetings, interviews, and conference calls, HR team event planning, and plenty of ad hoc administrative support (filing, photocopying, invoicing, etc.). This position is integral to the efficiency and organization of the department by handling the day to day administrative activities to enable the HR team to focus on the critical business objectives. Swim will provide interested candidates with a thorough job description.Who- the Candidate:
We are looking for people who are polished, confident, and professional. Detail-orientation and multi-tasking are paramount in this role. This company has a close-knit HR team, and we are looking for a new HR Assistant who can seamlessly integrate with this collaborative team and help out their peers and their bosses. Self-motivation, a sense of urgency, and the ability to “run with things” with minimal direction is important. Excellent computer and system skills are crucial, particularly in Microsoft Word, Excel, Outlook, PowerPoint, and Sharepoint.- 2+ years’ experience in a similar administrative role in a fast-paced work environment.
- Post-secondary education in Human Resources is a significant asset. If not, past experience supporting an HR department is some function and a very strong interest in Human Resources.
- Expert time management skills and loves the challenge of managing multiple activities at the same time.
- Ability to perform under pressure and capable of responding to ongoing, multiple and varied requests.
- Excellent interpersonal and communication skills.
- Manage confidential issues with tact and diplomacy.
- Detail-oriented, proactive, self-motivated, and adaptable, with a sense of humor.
Where:
Heart of Downtown Vancouver. Close to public transit and many amenities like restaurants and shops.How Much:
Very competitive base salary commensurate with experience and skills, plus a generous vacation package. This company provides permanent employees with a truly excellent total compensation package!When & How to Apply:
This search is moving extremely quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.Receptionist (Part-time permanent)Oct-07-2019
Professional Services & Administration | Permanent | North Vancouver, BC, CA
Swim Recruiting is looking for an experienced Receptionist to join our client’s team, on a part time, permanent basis. Join an organization who have been repeatedly recognized as one of the country’s best managed companies.
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Swim Recruiting is looking for an experienced Receptionist to join our client’s team, on a part time, permanent basis. Join an organization who have been repeatedly recognized as one of the country’s best managed companies.Who- the Client:
Our client is a Canadian-owned and privately-held company with a Corporate Head Office in North Vancouver, BC. They are an extremely successful organization with a tremendous corporate culture, and they have repeatedly earned recognition as one of the country’s best managed companies.Who- the Candidate:
This is a unique opportunity to join a very progressive and career-oriented organization, so we are looking for like-minded individuals. This role requires a mature and professional attitude, strong organizational and communication skills. This role requires a minimum 2 years of reception or administrative experience, excellent written and communication skills, proficiency with Outlook, Excel, PowerPoint & Word. A post-secondary degree ideally in business or communication is preferred.What- the Opportunity:
This part time, permanent Reception role is responsible for managing a switchboard, meeting and greeting guests, forwarding emails and managing correspondence in a fast-paced corporate head office environment. The incumbent will report directly to the Offices Services Manager and work closely with various internal departments, providing ad-hoc administration support. Hours for the part-time role will be Monday – Friday, 12:30pm – 5:30pm.Where:
North Vancouver, BC. This location is very transit-friendly as it is close to the SeaBus Station and various bus routes.How Much:
Competitive salary and overall package includes excellent benefits, vacation, and other generous rewards.When & How to Apply:
This search is moving extremely quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.Administrative Assistant, Real EstateOct-07-2019
Professional Services & Administration | Permanent | North Vancouver, BC, CA
Fantastic career opportunity within a very successful organization with a tremendous corporate culture.
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Fantastic career opportunity within a very successful organization with a tremendous corporate culture.Who- the Client:
Our client is a Canadian-owned and privately held company with a Corporate Head Office in North Vancouver, BC. They are an extremely successful organization with a tremendous corporate culture, and they have repeatedly earned recognition as one of the country’s best managed companies.Who- the Candidate:
We are seeking an exceptional administrative professional with a strong business sense! This is a unique opportunity to join a very progressive and career-oriented organization, so we are looking for like-minded individuals. This role requires a mature and professional attitude, strong organizational, administrative and communication skills. The incumbent must also have the ability to work independently, manage multiple tasks and meet strict deadlines under pressure. This role requires a minimum three years of administrative experience, excellent written and communication skills, proficiency with Excel, PowerPoint & Word. A post-secondary degree ideally in business or communication is preferred.What- the Opportunity:
This position provides administrative support to the Real Estate department, primarily the head office team. The incumbent will report directly to Senior Management and work closely with various internal departments. This role requires a thorough understanding of computer software and general word processing, including Microsoft Office (Word, Excel, and PowerPoint) and Adobe.Where:
North Vancouver, BC. This location is very transit-friendly as it is close to the SeaBus Station and various bus routes.How Much:
A base salary around the range of around $45,000 to $55,000 per year. Overall package includes excellent benefits, vacation, and other generous rewards.Real Estate CoordinatorOct-02-2019
Professional Services & Administration | Permanent | Vancouver, BC, CA
Fantastic Real Estate Coordinator opportunity for an established & progressive organization!
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Fantastic Real Estate Coordinator opportunity for an established & progressive organization!Who - the Company:
We are partnering with our client to help them find a talented Real Estate Coordinator to join their team. Our client is a high-profile and very successful & profitable organization and they are known not only for their corporate success but also for their tenured staff and amazing corporate culture. This is a unique opportunity to join a leader in its field and work closely with a dynamic and experienced team.What - the Role:
Reporting to the Real Estate Manager, the Real Estate Coordinator is an integral part of the team, with the main responsibilities as follows:- Assist with preparation of lease documentation, lease renewals, lease assignments, lease surrenders and other documents as may be required
- Act as a department liaison with external clients, internal divisions, real estate brokers, property managers and contractors
- Track all leasing deals and follow up as required
- Monitor and update monthly lease expiry report
- Assist with the property assessment appeal process and required reporting
- Management of property assessment notices and property tax bills
- Process property invoices for payment and assist with accounts receivable
- Assist with preparation of service agreements and construction contracts
- Participate in monthly leasing meetings and prepare meeting minutes
- Prepare and maintain tenant files, obtain credit information and collection of security deposits
- Track tenant insurance expiries and obtain current certificates of insurance
- Perform other real estate duties as required
Who - the Candidate:
We are seeking a motivated and driven individual that is driven by quality of work, and love working in a collaborative and fast-paced environment. The successful candidate should possess the following:- Post secondary education
- 3-5 years of real estate/lease administration experience preferred
- Working knowledge of lease agreement documentation
- Knowledge of Word, Excel, Power Point, Yardi and Avid Exchange
- Strong attention to detail
- Excellent written and verbal communication skills
- Maintain courteous, professional and efficient service at all times
- Ability to balance multiple priorities and work with minimal supervision
Where:
Downtown VancouverHow Much:
Competitive base salary commensurate with experience, plus benefits and vacation.When & How to Apply:
This search is moving quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.Executive Assistant to CEO and PresidentSep-27-2019
Professional Services & Administration | Permanent | Greater Vancouver, BC, CA
An excellent career opportunity for a seasoned Executive Assistant to support the leader of a globally successful public company within the technology industry. The ideal candidate will be organized, self-motivated, mature, and proactive, with public company, international travel, and Board relations experience.
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An excellent career opportunity for a seasoned Executive Assistant to support the leader of a globally successful public company within the technology industry. The ideal candidate will be organized, self-motivated, mature, and proactive, with public company, international travel, and Board relations experience.Who- The Company:
Our client is a successful global company headquartered in the lower mainland with a long history of innovation, around 1000 employees, and many global offices. The company has a fun-loving yet hard-working corporate culture with friendly and down to earth people. If you are a proven marketing professional who is looking for a stable, successful, and exciting global company to work for, this could be the place for you!What- The Opportunity:
Executive Assistant to the CEO. This person represents the CEO as the first point of contact to all internal and external contacts. The EA will be managing highly confidential information, coordinating complex global travel, taking meeting minutes, and providing detailed calendar management. Additionally, the EA will be responsible for high-touch Board Relations with an impressive Board of Directors. Swim Recruiting will provide interested candidates with a thorough job description.Who- The Candidate:
We are seeking a dedicated, proactive, organized, and bright Executive Assistant with at least 5 years’ experience supporting executive, and at least 10 years’ progressive administrative experience. Board Relations experience and International travel coordination experience are required. Public company and/or Technology sector experience is highly preferred.Where:
A Lower Mainland suburb. Transit accessible, and free employee parking available.How Much:
Competitive and generous total compensation package commensurate with skills and experience- please discuss with Swim! This company provides plenty of employee perks, including great health benefits, an on-site gym, bike storage, on-site exercise classes, many social events, and a fantastic corporate culture!When:
If you are qualified for, and interested in, this great EA opportunity with a successful technology company, please let Swim Recruiting know as soon as possible as this search is moving quickly! If you already have a Recruiter at Swim, please reach out directly. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.Executive Assistant to CEO- Tech CompanySep-25-2019
Professional Services & Administration | Permanent | Burnaby, BC, CA
EA role with a successful, high-growth, and values-based SaaS technology company. Fantastic career opportunity for a driven go-getter who wants to work for a high growth and exciting company and who wants to directly support a visionary CEO.
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EA role with a successful, high-growth, and values-based SaaS technology company. Fantastic career opportunity for a driven go-getter who wants to work for a high growth and exciting company and who wants to directly support a visionary CEO.Who- the Company:
The Recruiters at Swim could not be more excited to represent this fascinating company! They are a truly unique organization that has created an unwavering people-first culture while still achieving continued business success. They provide a niche service in the ever-changing technology sector. This Canadian company is fast-paced, well-resourced, entrepreneurial, and super high-growth. Swim can share more details on the company’s culture and growth plans.What- the Role:
Swim Recruiting has been engaged exclusively to recruit for a new Executive Assistant who will directly support the CEO of a rapidly growing SAAS company. The new EA will really have a pulse on the business and will be very involved in administratively supporting various projects, initiatives, and strategic planning. Responsibilities will vary, and will include calendar management, confidential correspondence, travel coordination, taking meeting minutes (Board meetings, All Hands meetings, etc.), Board relations work, event planning, preparing for strategic planning sessions, creating and finalizing materials for presentations and speaking engagements, etc. Swim Recruiting will provide interested candidates with a more detailed job description.Who- the Candidate:
- At least 2 years and ideally 4+ years progressive experience in administration supporting 1 or more senior executives.
- Experience reporting directly into a CEO is preferred.
- Previous experience working in a fast-paced technology company is required and experience specifically in SaaS is a significant asset.
- Relevant post-secondary education.
- This role will not be for the faint of heart… it will be for people who have a big heart and a good head on their shoulders.
- Qualified individuals will be at their very best in a fast-moving, high-change, dynamic, and creative work environment.
- An entrepreneurial mind-set and thirst for knowledge are both key.
- This company isn’t super big (yet!) and all employees have a “roll up your sleeves and “get it done” approach to work. This EAA may be taking meeting minutes, cleaning up a meeting room, preparing a presentation, drafting speaking notes for the CEO, doing some travel booking, ordering some office supplies, and planning an event on the same day.
- We are looking for people who are passionate about their career, but who also lead a full life outside of the office. We want to hear about what you’ve done in terms of philanthropy, travel, academics, family life, personal development, sports, hobbies, etc.
How Much:
Competitive base salary commensurate with level of experience. There is also a performance-based bonus, a health spending account & personal spending account, and tons of fun social outings and meaningful charity & community events.When & How to Apply:
Swim Recruiting has been engaged as the exclusive recruitment agency partner on this important search. If you are interested and already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.Senior Administrative AssistantSep-23-2019
Professional Services & Administration | Permanent | Vancouver, BC, CA
Fantastic career opportunity with a successful and well-established company. This is a great role for someone who enjoys the fast-pace and challenges that come along with supporting a very busy senior-level executives. This role involves a diverse blend of administrative responsibilities. Competitive total compensation package.
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Fantastic career opportunity with a successful and well-established company. This is a great role for someone who enjoys the fast-pace and challenges that come along with supporting a very busy senior-level executives. This role involves a diverse blend of administrative responsibilities. Competitive total compensation package.Who- the Company:
Our client is a high profile and reputable global public company. The corporate office is very fast-paced, and the company has a corporate culture which emphasizes learning & development, collaboration, teamwork, and high performance. The people at this organization are dedicated to their work and also know how to have fun. This company truly values their employees and provides perks that promote a healthy work life.What- the Role:
Our client is seeking a new Administrative Assistant who takes pride in providing top quality administrative support to busy executives. The new Admin Asst will directly support a divisional President and will have diverse responsibilities including scheduling and coordinating meetings, office management, project work, and plenty of ad hoc administrative support. Working at a very fast-paced in an exciting and professional corporate environment. Swim Recruiting will provide interested candidates with a more thorough job description.The actual duties include:- Calendar management
- Travel coordination
- Meeting room preparation
- Document proofreading and finalization
- Expense reports
- Event planning
- Ordering catering
- Occasional reception coverage
Who- the Candidate:
We are looking for people who are mature, confident, polished, and professional, and who can quickly get a handle on the cadence and rhythm of a senior executive’s very busy calendar. Detail-orientation is paramount in this role, as is a calm, cool, and collected work style. This company has a close-knit administrative team, and we are looking for an Admin Asst who can seamlessly integrate with this highly collaborative team and reciprocate help to colleagues. Self-motivation, a sense of urgency, and the ability to “run with things” with minimal direction is important. Excellent computer and system skills are crucial, particularly in Microsoft Word, Excel, PowerPoint, and SharePoint. Minimum 4 years’ progressive work experience in a similar administrative capacity.Where: Downtown Vancouver. Close to public transit and many amenities like restaurants and shops.How Much:
Competitive base salary commensurate with experience and skills. This company provides an excellent total compensation package including a generous amount of paid vacation time and top-notch benefits.When & How to Apply:
This search is moving extremely quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.Executive AssistantSep-12-2019
Professional Services & Administration | Permanent | Vancouver, BC, CA
Fantastic EA opportunity supporting a high-profile and successful business entrepreneur! This is a fulfilling EA role with diverse administrative responsibilities.
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Fantastic EA opportunity supporting a high-profile and successful business entrepreneur! This is a fulfilling EA role with diverse administrative responsibilities.Who - the Company:
Our client is a reputable and respected Canadian real estate company with a long history and stable business employing over 500 employees.What - the Role:
The leader of a successful real estate organization is seeking a new Executive Assistant who will personally support him with the management and administration of his very full schedule. This is a fantastic opportunity to provide executive assistance to a successful business entrepreneur.Responsibilities are diverse and will include:- Managing the Executive’s very busy calendar
- Coordinating complex travel in partnership with airlines and travel agents (domestic and international; business and leisure)
- Preparing and sending a variety of business correspondence and communication materials
- Managing Board Relations and preparing information packages for the Board
- Preparing and updating routine and ad hoc reporting (sales, business transactions, etc.)
- Organizing ad hoc and regular business meetings
- Event planning (corporate and personal)
- Managing smooth functioning of the corporate office, including ordering of office supplies, ensuring overall tidiness of offices, coordinating equipment maintenance
- Managing some household affairs, including some personal banking
Who- the Candidate:
This is an exciting opportunity for a consummate administrative professional with strong organizational skills and a great sense of urgency to work in a fulfilling EA capacity. We are seeking a seasoned Executive Assistant with around 10 years relevant and progressive experience.The new EA will also have the personality and overall soft skills to mesh well with the collaborative and humble team at the tight-knit corporate office. Friendly and effective business communication skills are key, as is an approachable, supportive, and down-to-earth style. Ideally candidates will have previous experience supporting a successful entrepreneur/business owner, and experience in the real estate sector is a big advantage.- Highly efficient with an innate sense of urgency
- Clear and articulate communication skills, both verbal and written
- Strong systems skills, particularly within Word, Excel, Outlook, and PowerPoint
- Commitment to maintaining high levels of professionalism and confidentiality
- Intuitive, resourceful, and proactive, with the ability to “see around corners” and to predict what the Executive may need support with before he even has the chance to ask
- Ability to multitask between various projects with shifting priorities
- Strong attention to detail
- Ability to use judgment to take initiative when appropriate, and to think independently
- Excellent organization and time management skills
Where:
The EA will work Monday to Friday in a downtown Vancouver corporate office, steps away from rapid transit and plenty of amenities. On occasion, the EA must be available to assist the Executive during off hours.How Much:
A generous total compensation package, with base salary commensurate with experience and skills. The new EA will receive good health benefits, eligibility for a discretionary performance-based bonus, and some great employee perks.When & How to Apply:
This search is moving quickly! Swim Recruiting has been exclusive engaged to present our client with a short-list of qualified EA candidates. If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.Executive AssistantAug-30-2019
Professional Services & Administration | Permanent | Richmond, BC, CA
Great opportunity for an Administrative Assistant to step into an Executive Assistant role. We are seeking 2 Executive Assistants to join our client’s large yet tight-knit team!
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Great opportunity for an Administrative Assistant to step into an Executive Assistant role. We are seeking 2 Executive Assistants to join our client’s large yet tight-knit team!Who - the Company:
Our client is a well-established and high growth leading manufacturer and distributor with facilities cross Canada and the United States.What - the Role:
We are seeking 2 new Executive Assistants to join our client’s large yet tight-knit team with a collaborative, team-based culture.- Executive Assistant primarily supporting the Company’s Chief Executive Officer but will also provide assistance to the Company’s Director, Marketing and the Managing Directors group.
- Executive Assistant primarily supporting the Company’s Chief Information Officer but will also provide assistance to the Company’s IT staff, which includes the project management group.
Duties will include, but are not limited to calendar management, travel arrangements, booking meetings, PowerPoint presentations, drafting and editing documents, other activities and projects assigned by the team. Swim Recruiting will provide interested candidates with a detailed job description.Who - the Candidate:
We are seeking individuals who have an easygoing, adaptable, dynamic and outgoing personality, and have the ability to exercise good judgement. Successful candidates must be accustomed to a fast-paced, demanding and ever-changing environment. The Executive Assistant roles require flexibility to help each other and the groups to achieve corporate goals and objectives and make the Company better overall. You are of the mindset that no job is too small for you. Must have minimum 1 to 2 years of experience in an administrative capacity supporting a Senior Level Executive.Where:
Richmond, British ColumbiaHow Much:
Base salary commensurate with experience and skills, likely in the range of $45,000 to $50,000, plus 3 weeks vacation, discretionary bonus and pension.When & How to Apply:
This search is moving extremely quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.Executive AssistantAug-28-2019
Professional Services & Administration | Permanent | Vancouver, BC, CA
Great opportunity for an experienced Executive Assistant to support the CEO and CFO of a publicly listed organization!
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Great opportunity for an experienced Executive Assistant to support the CEO and CFO of a publicly listed organization!Who - the Company:
Our client is a publicly listed organization in the resource sector.What - the Role:
The Executive/Personal Assistant will be responsible for performing various administrative tasks and will provide operational support to the CEO & CFO in a confidential, timely and accurate manner. The successful candidate will be responsible for calendar management, national and international travel arrangements, acting as point of contact for Board of Directors (disseminate information on board meetings, collects, signatures, etc.), fulfilling miscellaneous personal requests such as running errands, dinner reservations, banking etc., event planning, assisting with public company regulatory filing matters, and assisting with office management and reception duties. Swim can provide interested candidates with a thorough job description.Who - the Candidate:
We are seeking candidates who have minimum 5 years of experience working in a publicly listed organization, and have experience liaising with Board of Directors. The ideal candidate will be able to work independently with little to no supervision, as well as collaboratively. Must be very well organized and have the ability to work in a fast-paced environment. Successful candidate will be flexible, proactive, resourceful and demonstrate a high level of professionalism.Where:
Downtown, VancouverHow Much:
Commensurate with level of experience, likely in the range of $70,000 -$80,000, 3 weeks’ vacation and allowance for health benefits.When & How to Apply:
This search is moving extremely quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.AccountantJun-06-2019
Professional Services & Administration | Permanent | Fraser Valley, BC, CA
Swim Recruiting is looking for a driven go-getter Accountant to join a hugely successful organization located in the valley!
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Swim Recruiting is looking for a driven go-getter Accountant to join a hugely successful organization located in the valley!What- the Company:
This is a great opportunity to join a large public company with a fantastic small company culture.This position is also a great opportunity for someone that has some great AP experience and experience doing bank reconciliations and looking to get more exposure in full cycle accounting.What- the role:
Our workplace is dynamic, supportive and entrepreneurial in spirit, and we pride ourselves in being grounded in our values of Ethics; People; Company; Passion for Success; Simplicity.This role will be responsible for:- Managing the accounting journal entries for various branch locations
- Accounting for prepaids
- Bank reconciliations
- Reviewing US sales tax returns and preparing related month end journal entries and reconciliations
- Intercompany balancing
- Accounting for foreign exchange
- Property tax accruals
- Property tax filings
- Business license filings and compliance
- Stats Canada Surveys
- Other duties as assigned
CommunicationsThe Accountant ensures that all interactions with both internal and external contacts focus on excellence in customer service and are a positive reflection of highest company standards.Internal:- Internally, this role will communicate with all levels of management within multiple locations in Canada and the US, as well as other administrative staff.
External:- Externally, this role communicates with the following:
- Vendors
- Auditors
Minimum Qualifications:
- Accounting degree or diploma from a recognized post-secondary institution
- Working towards CPA designation (ultimately 2nd year or more senior)
- 5 years of general accounting experience
- Knowledge of the accounts payable and bank reconciliation functions
- Exceptional time management skills and the ability to meet tight deadlines
- Excellent interpersonal and communication skills, both written and verbal across all levels of the organization.
- Strong computer skills with proficiency in Microsoft Office and intermediate knowledge of Microsoft Excel
- High degree of accuracy and attention to detail
- Ability to work independently and prioritize tasks
- Ability to adapt to a fast paced, high growth environment
- Ability and experience to improve on current processes
Preferred Qualifications:
- Experience in a sales/distribution company is an asset
Where:
In the valleyWhen & How to Apply?
If this role interests to you, please contact your Swim Recruiter to discuss further or apply now. This search is moving quickly!AdministratorMay-15-2019
Professional Services & Administration | Permanent | Coquitlam, BC, CA
Looking for a 20 hour a week – pick your days/hours that work for your lifestyle. The perfect role for a mom/dad or student! This is a permanent part time role with benefits which operates during business hours.
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Looking for a 20 hour a week – pick your days/hours that work for your lifestyle. The perfect role for a mom/dad or student! This is a permanent part time role with benefits which operates during business hours.Who - The Company:
Our client is an industry leader of premium quality products in North America.What - The Role:
This permanent part time 20 hour a week role is for an awesome client! Receptionist/Administrator take on many duties, and is a good chance to work in administrative functions, customer service, and accounting:- Answering telephones and directing calls
- Accounting support, including but not limited to: Invoice preparing, purchase orders, cheque deposits
- Ensuring all suppliers, visitors sign the visitor registry, wear proper ID, follow hygiene protocol and coordinating visitor forms.
- Ordering of break room and general office supplies, including, but not limited to: Coffee, ink/toner for printers/copiers/faxes at all sites.
- Filing and Administration
- Invoicing Purchase Orders as required
- Assist with data input, troubleshooting and formatting of:
Who - The Candidate:
The client is looking for someone with enough experience to be independent in their work, is self-sufficient, needs little training, has an outgoing personality, and takes an initiative.Where:
Coquitlam, BCHow Much:
Ideal range for this role is $17-20/hour Plus benefitsWhen & How to Apply:
This search is moving extremely quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.Commercial Account ManagerDec-04-2018
Professional Services & Administration | Permanent | Richmond, BC, CA
We are looking for an experienced Commercial Account Manager within an industrial environment. Ideal candidate will be a team player with a positive attitude, and 2 years of supervisory experience with a team of 20+ staff.
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We are looking for an experienced Commercial Account Manager within an industrial environment. Ideal candidate will be a team player with a positive attitude, and 2 years of supervisory experience with a team of 20+ staff.Who - the Company:
Our client is a well-established and successful organization who has been in business for over 25 years, with a fun-loving work environment. A leader in their own industry, they have diversified and grown the business, both organically and through acquisitions, and operate throughout North America.What - the Role:
Commercial Account Manager, reporting into the General Manager. The successful incumbent will have 20+ direct reports to begin with and this will go up to 50+ direct reports in the future. Successful candidate will be responsible for managing customer accounts, ensuring all tasks are completed, and all customer complains are resolved. Duties include, but are not limited to -- Responsible for developing strong relationships with customers by providing fast and excellent customer service
- Actively pursue new business
- Monitor all local competition and recommend competitive strategies to grow customer base
- Development and implementation of new sales programs and marketing plans to enhance customer participation
- Leads the performance and development of the employees
- Recruits, assesses, hires, and trains the team in accordance with the performance criteria agreed upon by management.
Who - the Candidate:
We are seeking candidates with a positive attitude and minimum 2 years of supervisory experience. Successful candidate will be solid mentor, humble and confident, with excellent communication skills and customer service experience. Experience within an industrial environment is a must have (for example – machinery, automotive, or a factory environment etc.).- Over 2 years of experience in a management role, managing a team of 20+ direct reports
- Experience with enterprise software solutions, including CRM, & all Microsoft Office applications.
- Extensive experience in all aspects of Supply & Demand Relationship Management.
- Proven leadership and ability to drive sales teams, both inside and field.
Where:
Richmond, BCHow Much:
Attractive compensation including a bonus plan, great benefits, including RRSP match, and great vacation/personal days. Please discuss with Swim.When & How to Apply:
This search is moving extremely quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.Senior Project CoordinatorAug-13-2018
Professional Services & Administration | Permanent | Vancouver, AB
Oops! No Opportunity Summary Provided :(
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Who- the Company: Our client is a successful civil contracting and land development company with an impressive history and great reputation.
Where: Vancouver.
What- the Role: The company is seeking a new Project Coordinator to work in the company’s collaborative team. Responsibilities will be diverse and will span such areas as taking are of change orders, obtaining quotes, coordinating inspections, acquiring permits, distributing site records, collecting timesheets and invoices, administering health & safety protocol, and generally working with a variety of employees and stakeholders to facilitate the organization and tracking of projects and the resolution of any issues which come up. Reporting to a great Project Manager. Swim Recruiting can provide interested candidates with a more thorough job description.
Who- the Candidate: We are seeking project coordination professionals who are highly organized, passionate about doing high quality work, and effective and personable communicators. Qualified candidates will have experience in CIVIL PROJECT COORDINATION- exposure to this is key in this role.
How Much: Base salary commensurate with experience and qualifications, likely in the neighbourhood of $65,000 to $80,000, plus good benefits and a performance-based bonus. Please discuss further with Swim.
When & How to Apply: This search is moving quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume. Swim is presenting shortlisted candidates directly to the hiring team for consideration.
Training and Resource Development SpecialistJun-13-2018
Professional Services & Administration | Permanent | Chilliwack, BC, CA
Who - the Company:
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Who - the Company:Our client, a fantastic organisation located in the valley is a not for profit that serves to improve conditions for a number of organization! They have a great purpose and are a great employer!What - the Role:Reporting to the OHS Manager, the Training & Resource Development Specialist uses skills and experience to support the Alliance staff members for the design, development and management of training resources. He/she will be experienced in curriculum development, training content and in delivering training to the Alliance’s staff, its engaged members and potential members.This job is best suited for professionals who are passionate about training, have experience in developing curriculum, resources and tools and committed to reducing injury rates in the province by helping manufacturers strengthen their health and safety culture. Travel is required at times.The core function of the position is to develop health & safety training, tools, resources and deliver training programs to internal and external stakeholders. Working with health & safety advisors, other specialists and through research, develop appropriate programs, materials and activities that help support programs and health & safety systems development. Monitor and analyze these methods to determine the best type of training to facilitate employee and company success. Based on the findings, design and develop exercises, discussions and simulations to support the development of tools, products, training programs and resources to help employers build health & safety programs and systems. Preparing tools, study guides and manuals for employee training will be an integral function of the position.Who - the Candidate:The ideal candidate is a resourceful, strong communicator that presents well, has strong research skills and is a team player with proven experience in training. This role will support multiple departments with varied materials, topics related training so also looking for someone with strong prioritization skills, strong relationship building skills and also a strong collaborator.Key Duties:- Develop resources, training, program material and tools using training research methodology with effective testing techniques
- Work collaboratively with the Learning and Development Specialist in developing training material and content using instructional design
- Produce content consulting subject matter expertise and research in developing various health & safety programs and training curriculum for employers using various formats including online webinar
- Support the collection and compiling of academic research
- Facilitate and deliver professional caliber training sessions to external and internal stakeholders, including safety orientation of new employees
- Collaborate with respective departments to develop tools and training resources needed to provide internal support system to the department
- Participate in external committees as required to support inclusion of best practices and current and evolving regulations
- Working with the OHS Manager, lead the implementation of new programs developed at the Alliance
- Support the OHS Manager in development and implementation of departmental processes
- Support the Safety Advisors in responding to clients’ requests for training resources
Requirements:- Bachelor’s degree in training and development, education, or instructional design preferred
- Health & Safety degree or diploma- required
- Technical and curriculum writing credentials – required
- 5-7 years’ experience in developing health & safety resource materials, training programs
- Public Speaking/Communications certification or equivalent with 5 years training delivery experience
- Excellent presentation/facilitation skills with demonstrated competence in keeping the audience engaged
- Excellent computer skills and proficient in Microsoft Office (Excel, Word, Outlook, and Access, Visio and graphics)
- Proficiency with CRM systems and Microsoft Project
- Ability to engage alternate viewpoints and make effective decisions
- Excellent communication skills; experience communicating and delivering presentations to all business levels, including executive management
Where: Located in the valley.How Much:Competitive base salary commensurate with level of skills and experience- please discuss with Swim. Plus, a fitness allowance and professional development allowance, excellent health & dental benefits, and other perks.When & How to Apply:If you are interested in and excited about this great opportunity, please do not hesitate in applying as this search is moving very quickly! If you have a Recruiter at Swim already, please reach out to that individual directly. If you do not yet have a contact at Swim Recruiting, please hit “Apply Now” to send us your resume.