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Successful real estate finance and investment services firm with a great corporate culture! The team is fun-loving, tight-knit, friendly, and collaborative. SWIM has placed 9 people at this firm over the years with very positive feedback.  We are looking for a Mortgage Fulfillment Specialist who wants to do good work for good people, and to grow over the years with a stable, successful, and reputable Canadian organization. Our client prefers candidates enrolled in the Licensed sub-mortgage broker course with relevant work experience from a bank, credit union, or mortgage brokerage firm. If candidates are not licensed, they will be required to take the course and complete within their first year of employment.

Who- the Company: 

A very stable and successful real estate finance company (mortgages, property management, real estate investments, etc.) that has been around for over 20 years. Approximately 25 people work at the company. SWIM has placed several people at this firm with very positive feedback.

What- the Role:

On behalf of our client, SWIM is looking for a Mortgage Fulfillment Specialist who will be responsible for assisting with reviewing underwriting documentation, such as appraisals, notices of assessments, strata minutes, financial statements, and all other funding related conditions required, (mostly residential) mortgage loans within Greater Vancouver. The Fulfillment Specialist will prepare and ensure mortgage fundings are processed in accordance with the approval and all conditions and requirements have been met prior to the advance of funds. Coordinate with accounting and notify the referring brokers once a funding is complete and payment of brokerage fee has been made. Other responsibilities including analyzing appraisal reports, researching market information, pulling credit reports, and preparing loan summaries. The Fulfillment Specialist will work closely with brokers to ensure full due diligence.
The Mortgage Fulfillment Specialist will use Excel, Word, Outlook, and PowerPoint, as well as an automated mortgage system. The Fulfillment Specialist will get to interact with colleagues in various departments of the 25-person company. SWIM will provide interested candidates with a thorough job description.

Who- the Candidate:

We are looking for someone who wants to do good work for good people, and who wants to develop gradually over the years with a very stable, successful, and reputable Canadian organization.
Pursue of the Sub-mortgage broker license is required! The company will financially support future relevant professional development and licensing fees.
Candidates will have at least 2 years and ideally 3+ years relevant mortgage fulfillment work experience working in a financial institution, a brokerage, or a mortgage investment corporation (MIC).
Desired strengths and skills include meticulous detail-orientation, organization, reliability, passion for high quality and accurate work, curiosity, and willingness to learn, etc. We are looking for people who are excellent communicators (verbal & written) and who love working closely with a tight-knit team.  
We are seeking a Fulfillment Specialist who is adaptable and friendly. Strong computer skills (particularly using MS Office Suite) are required. Over the long term, the person in this role can develop into more and more senior capacities within the business.
 

Why: 

This is a diverse Mortgage Fulfillment role that will enable you to work for an interesting, stable, and reputable organization. Great opportunity to really feel part of a tight-knit and friendly team.  Opportunity for long-term growth and to take on more and more complex responsibilities with time.

Where: 

Located in the heart of Downtown Vancouver, BC in a beautiful corporate office. Extremely transit-accessible. A BIG perk is that the company buys lunch for all employees every day- yum yum!

How Much:

Base salary is commensurate with experience, likely in the range of $55,000 to $65,000, perhaps with some wiggle room beyond if someone has highly relevant work experience, qualifications, and skills.  Plus, bonus, health benefits, paid vacation, relevant professional development support, and the aforementioned daily lunch program. Please discuss your total compensation expectations with SWIM!

When & How to Apply:

If you are qualified for, and interested in, this mortgage fulfillment opportunity with a well-established and reputable company, please do not delay in applying as this search is moving quickly! If you already have a Recruiter at SWIM, please reach out to that Consultant directly. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume (preferably in MS Word format as it works best with SWIM’s internal systems). Thank you!

Very unique opportunity in Richmond to join a very prestigious country club in an EA/Operations capacity. Supporting the General Manager, the Executive Administration Officer (EAO) will become a valuable member of a dynamic team. Reporting directly to the General Manager (GM), the EAO will play a crucial role in overseeing and implementing the Club's administrative operations, control measures, and membership responsibilities.
Very exciting and fulfilling position, with a robust compensation package.
 

Who- the Company: 

Our client is very well established with over 50 years of history and situated near historic Steveston Village in the lower mainland, they embody a unique fusion of timeless tradition and contemporary luxury.

What- the Role: 

The Executive Assistant to the General Manager (EAO) is a crucial member of the Senior Leadership Team, providing essential administrative, strategic, and analytical support. Working closely with the GM, the EAO ensures seamless coordination and collaboration within the team to advance the club's Strategic Framework and Vision.
Responsibilities include:

• Overseeing general and membership administration
• Managing logistics for board and committee meetings
• Undertaking special projects, assisting in financial and club administration tasks
• Collaborating on membership matters.
• Engaging in continuous improvement efforts, maintaining confidentiality and professionalism
• Fostering a positive atmosphere, and performing additional duties as required.
• General and Membership Administration: Assisting the GM in overseeing operational areas, particularly general and membership administration.

Who- the Candidate

• The ideal candidate for this position should possess:
• A degree or diploma in Business Administration, Small Business and Entrepreneurship, Commerce, or relevant fields, or equivalent experience.
• 3 to 5 years of experience and ideally 8 in high-level administrative roles, handling confidential information with discretion.
• Preferably, previous experience in hospitality, resorts, or private country club industries.
• Ideally, a background in communications, copywriting, or similar technical experience.
• Familiarity with the non-profit sector is advantageous.
• Strong organizational skills, ability to multitask, and manage time effectively in a fast-paced environment.
• An entrepreneurial mindset and business acumen would be beneficial.
• Knowledge of Jonas (Club Management) system is an asset.

How Much: 

Generous base salary commensurate with relevance of experience and skills – Base salary range is between $80,000 - $110,000. The robust total compensation package will include a performance-based bonus, an RRSP match, Comprehensive health benefits such as life insurance, AD&D, extended health, and dental coverage are provided.

Additionally, there is a business-line mobile plan, on-site free parking, and a staff meal plan and access to the golf course, tennis courts, and gym during off-peak hours. Other perks include a merchandise discount in the Golf Pro shop, participation in employee sports events like golf and tennis tournaments, and creative recognition initiatives by RCC. Opportunities for learning and development and much more.
 

Where:

Richmond BC, this role will mostly be on-site 5 days per week.
 

When & How to Apply: 

SWIM has been engaged as the exclusive recruitment agency partner and is presenting candidates directly to the hiring team for review for this critical position. Let me know soon if you are interested and would like to discuss further- or if you are not interested but know someone else great who might be! I truly appreciate referrals!

Our client is a leader in real estate development with a long history and excellent reputation. The company builds high quality homes throughout BC and owns an impressive amount of land to be developed in future.

What- the Role:

On behalf of our client, SWIM is seeking a new employee for their busy sales administration team. Depending on the skills and depth/relevance of experience of the hired individual, this role might be titled Senior Sales Administrator, Sales Administration Team Lead, OR Manager of Sales Administration. The new leader of the Sales Administration team will have 3 direct reports (Sales Administrators) and will report directly into the Vice-President of Sales.
This is a well-rounded role involving all the behind-the-scenes action that needs to take place before a home is officially sold. The role has a blend of paralegal work, conveyancing work, contracts management, and general corporate administration- it’s a great role for someone who loves variety in their day-to-day! The Team Lead will deal with contracts for purchases and sales, disclosure statements, land title transfers and registration, statements of adjustments (SOAs), etc. They will interact internally with the sales team and finance team, and externally with legal counsel, purchasers, etc.

Who- the Candidate:

Do you know what REDMA and FINTRAC are? Have you dealt with disclosure statements? Do you understand what needs to happen for a home to be legally sold? If so, you could be a great candidate for this role! We are looking for someone with at least 5 years of recent and relevant experience working at a real estate law firm or a real estate developer that does its own sales or a real estate brokerage.
Experience with residential real estate sales administration is required, ideally multi-family residential sales (apartment towers) across BC. Qualified candidates will love being busy and juggling multiple transactions at once.
Some form of relevant post-secondary education is required
Ideally candidates will already have experience formally managing 2 to 4 direct reports- if not, candidates must demonstrate lots of potential in this area and natural leadership, mentorship, and coaching abilities.
Candidates will be professional, friendly, and reliable, with great time management and organizational skills.

Where:

The company is headquartered in downtown Vancouver. This is a full-time in-office role, with occasional visits to sales centres and projects sites within Greater Vancouver.   

How Much:

Base salary will be commensurate with experience, education, and skills, and could range anywhere from $80,000 to $118,000. Health, dental, vision, and paramedical benefits after initial wait period. Additionally, the person in this role will be eligible for competitive bonuses based on the number of homes sold by the sales & sales administration teams. Employees are eligible for financial support for relevant and pre-approved education and training, such as real estate license renewals, or courses on FINTRAC and REDMA.  This company has plenty of fun team social events. Please discuss your base salary and total compensation expectations in more detail with SWIM.

When:

Swim Recruiting will be presenting the profiles of short-listed candidates directly to the hiring team. If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' to send us your resume (preferably in MS Word format as it works best with our internal systems). Thank you!

Ideal role for an experienced administrative assistant looking to work for a well-established and successful corporate business with a team-focused and tight-knit culture. The position is varied including office administration, supporting corporate functions (IT, legal, finance etc.), project-based work, and ad hoc executive assistance duties.

Who - the Company:
Headquartered in Richmond, the company is an established and successful TSX publicly listed company with over 100 years of history.  The organization owns a diverse portfolio of specialist food businesses across Canada and the US.
 

What - the Role:

You will report to the Executive Assistant for the CFO and CEO and join a team that includes one other Administration Assistant, a Receptionist, and Senior Director of Operations and Administration.

Duties include understanding objectives, issues and priorities and ensuring the efficient flow of information to the appropriate parties; coordinate meetings, events, and travel arrangements; relief coverage for reception researching, compiling, and summarizing information/data; following up on processes with staff and partner businesses; preparing board level packages; and supporting other team members across IT, legal, operations, and finance.  You will also assist with projects such as employee benefits schemes.
 

Who - the Candidate:

You will have prior administrative assistance experience within a corporate environment, be well versed supporting senior level management and professionals, possess excellent communication and organization skills, and be able to operate in a fast-paced environment where priorities can quickly change.

Canadian citizenship, Permanent Residence, or an Open Work Permit is required.
 

Where:

They are based in Richmond and the office is most accessible by bus if taking public transit, and there is parking on site for those driving.  This is a full-time, office-based role.
 

How Much:

Base salary of between $55,000 - $60,000 depending on experience, and other details include bonus, extended health benefits (medical and dental), and PD support.
 

When & How to Apply:

Swim Recruiting will be screening and shortlisting on behalf of our client and presenting suitable candidates directly to the hiring team for review. If you are interested in this fantastic learning opportunity, please do not hesitate to apply. If you already have a Recruiter at SWIM, please reach out soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.
 

Amazing opportunity to support two reputable VPs in one of Vancouvers most highly sought-after companies to work for! This is a 1-year contract with possibility for extension if performance and business opportunities align. Our client offers a hybrid work schedule, three days in-office, two remote.

Who – The Company: 
A local Vancouver success story with global operations and an impeccable reputation is seeking a motivated and dynamic Executive Assistant.
It’s a fast-paced, high energy and rewarding environment.

What- The Role:
This is a fabulous opportunity for a dynamic EA who thrives in a fast-paced environment.   
You will be the main point of contact to arrange international travel arrangements, meetings, calendars, and internal and external requests for the executives

• Calendar management – this is a big part of the role, must be comfortable with it and love it!   You’ll be the main point of contact for internal & external requests as well as being responsible for organizing travel itineraries and coordinating meetings
• Meeting preparation/presentation – creating decks, preparation of briefing notes and meeting minutes
• Maintain highly confidential information
• Assist with communication documents such as email correspondence and letters

Who- the Candidate: 

• 5 years of experience in an executive support level role in a fast paced and high energy work environment, preferably a global organization
• Advanced knowledge of Excel, Outlook, Word, and PowerPoint for creating excellent presentations for senior management and generating complex reports
• Extremely organized with the ability to prioritize tasks, coordinate, and multitask
• Experience with international travel
• Top notch communication skills (both written and verbal), great energy, passion, confidence, maturity
• Comfortable in your own skin and able to handle competing demands with ease.
• Good business sense and a knack for handling pressure and last-minute changes in stride, nothing gets by you
• You have tact, diplomacy, and a good sense of humour!

How much:

$35/hr + 4% vacation pay

Where:

Vancouver

When & How To Apply: 

Swim Recruiting has been engaged as a trusted recruitment agency partner on this important search. If you are interested and already have a Recruiter at Swim, please reach out very soon.

Join a successful & growing Law firm in Downtown. This is truly a fantastic opportunity to join a career-driven organization!

Who - the Company:

Our client is an extremely successful firm with a tremendous corporate culture
 

What - the Role:

Reporting to and supporting the Manager, Legal Support Services, the Legal Support Services Assistant is responsible for handling a wide range of administrative priorities. This position will be responsible for assisting in document control, filing, scanning, expense reporting, coordination of meetings, file opening and closings, correspondence, liaising with Billing Coordinators, and providing back up coverage to other team members as well as a range of ad-hoc administrative tasks. A full job description will be provided by Swim to interested candidates.  
 

Who - the Candidate:

We are seeking an exceptional Legal Support Services Assistant with a strong business sense and sense of urgency! This is a unique opportunity to join a very progressive and career-oriented organization, so we are looking for like-minded individuals. This role requires a mature and professional attitude, excellent organizational and communication skills. The incumbent must also have the ability to work independently, manage multiple tasks, competing priorities and meet strict deadlines under pressure. This role requires a minimum of 1 year of Legal Assistant experience, ideally derived from a large law firm as well as a LAA certificate/qualification. Excellent written and communication skills, attention to detail, systems working knowledge, and proficiency using MS Office 365.
 

Where:

Downtown Vancouver. Based in the office during probation and availing of a hybrid work model of 2 days remote work per week following.
 

How Much:

Competitive salary in the range of $43,000 - $55,000 dependent on experience, along with excellent benefits, vacation, and other generous rewards.
 

When & How to Apply:

This search is moving extremely quickly! If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.

Amazing opportunity for a Senior Corporate Security Specialist to play a pivotal role within the Corporate Security team. Supporting the protection of tangible and intangible assets across the global corporate network, this key position involves acting as the company's security representative in the absence of the Corporate Security Manager.
This is a 1-year contract with possible chance for extension or permanent opportunity down the line if performance and business opportunities align.

Who – The Company:

Exciting opportunity to join a fast-growing international Vancouver based company and one of Vancouver’s finest! Our client is a people-centric organization and known for their collaborative team culture.
 

What- The Role:

The successful candidate will bring extensive experience in Corporate Security, with a specific emphasis on workplace health and safety. This person will work closely with global and regional leadership, cross functionally across key departments, and the Global Security Team to drive effective strategy that helps the organization protect people, places, and product.

• Be the ambassador for all things Security, Safety, and Integrity; develop a strong culture of ethics, integrity, and personal responsibility across the global network.
• Support the physical security strategies to protect corporate sites globally, including but not limited to security system technology, external security officers, remote monitoring, etc.
• Support event emergency escalation and critical incident response.
• Develop and manage security & safety training & awareness program.
• Maintain a strong network of industry peers, subject matter experts, service providers, and government agencies across global markets.
• Provide guidance and oversight for First-Aid programs.

• Oversee and enhance workplace health and safety initiatives, ensuring compliance with relevant regulations and standards.
• Develop and conduct training programs to promote a safety-conscious culture throughout the organization.
• Develop and maintain emergency response plans to address various scenarios, ensuring the safety and well-being of employees.
• Conduct regular drills and exercises to test the effectiveness of emergency response plans.
• Lead sensitive and complex investigations into security incidents, breaches, and violations, providing detailed reports and recommendations for corrective actions.
• Collaborate closely with internal stakeholders, legal counsel, and human resources during investigations to gather diverse perspectives and insights.

• Manage physical security measures, including access control systems and video surveillance systems.
• Coordinate with facilities management to implement security enhancements and maintain a secure working environment.

Who – The Candidate:

• OFA 2 or higher.
• Bachelor's degree or post-secondary education in a relevant field (Security Management, Criminal Justice, etc.).
• Certified Protection Professional (CPP) or equivalent certification is highly desirable.
• 5-7 years of experience in corporate security with a focus on workplace health and safety.
• In-depth knowledge of security best practices, risk management, and emergency response.
• Strong communication and interpersonal skills for effective collaboration with internal and external stakeholders.
• Experience with security technology, including access control, surveillance, and incident response systems.
• Outstanding communication skills, including proven ability to influence in all areas of an organization.
• Fluency in written and spoken English; other languages an advantage.

Please note, our client is flexible with some of the above certifications

How much:

$35-40/hr commensurate with experience + 4% vacation pay

Where:

Vancouver

When & How To Apply: 

Swim Recruiting has been engaged as a trusted recruitment agency partner on this important search. If you are interested and already have a Recruiter at Swim, please reach out very soon.

Amazing opportunity for a Paralegal with 2-5 years of technology and privacy experience
Our client offers a hybrid working environment of 3 days in-office and 2 remote days. This is a 1-year contract.
 

Who – The Company:

Exciting opportunity to join a fast-growing international Vancouver based company and one of Vancouver’s finest! Our client is a people-centric organization and known for their collaborative team culture.

What- The Role:

The "Technology" sub-function of the Legal Department, provide counsel, support and guidance on Technology legal matters, including ecommerce and digital compliance, emerging technology initiatives, contract review and education, Procurement support and other vendor management efforts.

The Paralegal, Technology will report to the Senior Manager, Paralegal and work closely with Senior Counsel, Technology. The scope/responsibilities of the position require general legal practitioner skills, including:

• drafting, reviewing, negotiating, creating and updating a wide variety of agreements (including, but not limited to technology evaluation agreements, statements of work, order forms, and master service agreements)
• reviewing and monitor law developments, advise business partners as necessary and address potential impact and risk to the company (research skill, online research tool experience nice to have)
• Provide guidance and recommendations to business partners on appropriate current and pending legislation.
• Help advise the business with respect to risk and other applicable legal matters.
• Help maintain company-wide policies, guidelines and practices on applicable legal matters.
• Explain complex information to business partners in a straightforward and comprehensive manner

Who – The Candidate:

• 2-5 years of relevant legal technology and privacy experience(in-house or corporate experience is an asset)
• Paralegal Certificate or Diploma preferred
• A Bachelor's degree is an asset
• Ability to multi-task in a fast-paced environment.
• Has the ability to prioritize and manage multiple matters simultaneously in an entrepreneurial, rapidly scaling and changing environment.
• Keen attention to detail, ability to execute requested assignments and as part of a team, and excellent organizational skills.
• Good judgment with an understanding of when to ask for guidance or input.

How much:

$42-45/hr commensurate with experience + 4% vacation pay

Where:

Vancouver

When & How To Apply: 

Swim Recruiting has been engaged as a trusted recruitment agency partner on this important search. If you are interested and already have a Recruiter at Swim, please reach out very soon.

Do you have 2+ years of experience in legal administration and litigation support and a desire to work with one of Vancouvers leading brands? Do you have familiarity with eDiscovery processes and tools? This is an exciting opportunity to support in the administration of litigation processes for all functions of the Legal team. If the above describes you and you possess strong communication and organization skills, we would like to learn more about you! This is a one-year contract role with hybrid working conditions of three days onsite and two days remote.

Who – The Company: 
Our client, one of Vancouver’s most sought-after companies to work for, with global operations and an impeccable reputation, is seeking a highly organized and detail-oriented in-house Litigation Administrator.  
 

What- The Role:

The Litigation Administrator will be responsible for a variety of tasks related to litigation administration and support, working closely with members of our client’s legal team including litigation paralegals and legal counsel. The Litigation Administrator will provide support in collaboration with the litigation paralegals in creating and adopting standard litigation processes, intake of and allocation of litigation demands/claims/actions/correspondence, the life cycle of files, the discovery process including evidence gathering and organization and use of our client’s eDiscovery tool, tracking deadlines, scheduling meetings, tracking case status, communicating case status, settlements, and other administrative support.
This role will coordinate externally with outside counsel and vendors as needed and will also coordinate internally with our client’s billing analyst to ensure billing guidelines are met, and litigation expenses remain in budget. The Litigation Administrator will also work with internal business partners to gather facts and evidence.

• Support in the administrative organization of the Legal Team’s litigation function.
• Maintain litigation reports, track and analyze key metrics related to litigation including deadlines and matter organization.
• Implement efficiencies around litigation processes including additional uses of current systems to support our client’s litigation needs in collaboration with the litigation paralegals.
• Receive, review, and act on litigation correspondence and documents including, but not limited to subpoenas and garnishing orders from various sources (Service of Process system, regular mail and Service Now), for all areas of litigation.
• Provide administrative support with pleadings, discovery, and other litigation documents.
• Organize database of litigation documents and pleadings.
• Assistance with litigation filing system and litigation calendar system.
• Provide litigation support and partner with litigation paralegals in operation of our client’s eDiscovery tool to create cases, send out legal holds and perform basic searches.
• Partner with internal and external legal counsel, IT, and internal business partners with regards to identifying, collecting, preserving, organizing and exporting evidence.
• Schedule meetings with internal business partners as required.
• Support with documentation required by external law firms, consultants, and experts.
• Collaborate with legal billing analyst and accounting to track and manage litigation fees and expenses to budget.
• Instruct, and assist, when necessary, on preparation and delivery of settlements.

Who- the Candidate: 

• 2+ years of experience in legal administration, litigation support or as a litigation legal administrative assistant
• Litigation Administrative Assistant Certificate or Diploma
• Bachelor's degree is an asset
• Experience in eDiscovery and use of eDiscovery systems
• Ability to work independently and prioritize tasks effectively
• Strong organizational and project management skills involving multiple tasks and projects
• Excellent written and verbal communication skills
• Proficient in Microsoft Office Suite and legal research databases
• Knowledge of litigation procedures and terminology

How much:
Competitive hourly wage in the range of $34-35/hr + 4% vacation pay

Where:
Vancouver, hybrid working model of 3 days onsite in office, and 2 remote
 

When & How To Apply: 

Swim Recruiting has been engaged as a trusted recruitment agency partner on this important search. If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' to send us your resume. Thank you!

Great opportunity for an experienced Office Manager to join an organization that has won several Top Employer awards and is recognized for having a values-based culture that promotes teamwork, innovation, and ongoing professional development.
 

Who - the Company:

Our client is a reputable regulatory body with tens of thousands of members - individuals and businesses. The organization monitors the membership to ensure ethnical standards and policies are being complied with, and to provide support and consultancy to members.
 

What - the Role:

The Office Manager is responsible for planning and coordinating the day-to-day operations of the Corporate Administration department with a focus on efficiency, time management and service excellence to meet the needs of both the internal business groups and external stakeholders who visit our clients premises, physically and virtually. The Office Manager will be responsible for the development, training and coaching of a small Corporate Administration team.

• Develop, implement and maintain office policies by establishing standard operating procedures, measuring results against standards, and making adjustments when needed;
• Ensure that the health & safety policies and practices are implemented and are up to date;
• Manage space planning, including all office seating assignments and any related software procurement and management;
• Oversee vendor management and monitor the quality of external service providers (cleaning, caterers, couriers, office suppliers), and resolve issues as required;
• Serve as co-chair of the Joint Occupational Health & Safety Committee (JOHS);
• Complete annual performance reviews for all direct reports;
• Ensure overall team success by setting and meeting annual goals and achievements;
• Oversee facilities including RFP’s and negotiating vendor bids, contracts and pricing;
• Plan, monitor and complete project initiatives, on time and on budget, preparing written progress reports and associated correspondence as required;
• Actively participate in the Social Committee and support organization-wide activities by helping coordinate events;
• Liaise with internal stakeholders to ensure service level expectations and stakeholder needs are met;
• Maintain and update the annual operating and capital budget, anticipating expenditures and identifying variances, while addressing issues with the Director, Finance and Corporate Administration;
• Oversee staff moves and meeting room set-ups;
• Manage pricing and relationships with key vendors;
• Oversee procurement of office furniture, stationery and kitchen supplies;
• Hands-on assistance with Reception and meeting room setups as required;

Who - the Candidate:

• Post-secondary qualification, or equivalent experience;

• Three (3) plus years experience working in an Office Manager, Office Supervisor, or similar role;
• Customer-centric approach with a strong track record of identifying and implementing administrative process improvements;
• Highly collaborative and team focused, with the ability to step in and provide back-up support for meeting room setup and reception, as required;
• Prior experience managing vendor relationships;
• Experience coordinating work and event schedules;
• Strong ability to coach and motivate others to achieve high performance
• Intermediate proficiency with MS Office, including Word, PowerPoint, Excel and SharePoint;
• Ability to work collaboratively as a key member of a team and independently with minimum supervision;
• Excellent interpersonal, communication and presentation skills, both verbally and written;
• Meticulous attention to detail, refined organizational and time management skills;
• Proven ability to prioritize competing requirements and deadlines under pressure.

Where:

Our client is headquartered right in the heart of Downtown Vancouver. The Office Manager is required to work full time from the office.
 

How Much:

Competitive annual salary in the range of $70,000 - $80,000 and benefits with candidate’s experience, qualifications, and skills. Please discuss further with SWIM!
 

When & How to Apply:

This search is moving extremely quickly! If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.

Join a successful & growing Law firm in Downtown. This is truly a fantastic opportunity to join a career-driven organization!

Who - the Company:
Our client is an extremely successful firm with a tremendous corporate culture
 

What - the Role:

Reporting to and supporting a team of Lawyers, the Litigation Legal Assistant is responsible for handling a wide range of administrative priorities for their assigned portfolio of lawyers. This position will be responsible for assisting in the management of practices of multiple Lawyers, and will include but not be limited to calendar management, document management, meeting preparations, preparation of bring-forward system, expense reporting, coordination of meetings, file opening and closings, correspondence, liaising with Billing Coordinators, and providing back up coverage to other team members as well as a range of ad-hoc administrative tasks. A full job description will be provided by Swim to interested candidates.  
 

Who - the Candidate:

We are seeking an exceptional Litigation Legal Assistant with a strong business sense and sense of urgency! This is a unique opportunity to join a very progressive and career-oriented organization, so we are looking for like-minded individuals. This role requires a mature and professional attitude, excellent organizational and communication skills. The incumbent must also have the ability to work independently, manage multiple tasks, competing priorities and meet strict deadlines under pressure. This role requires a minimum of 2 - 3+ years of Litigation Legal Assistant experience, ideally derived from a large law firm as well as a LAA certificate/qualification. Experience working with 3E, iManageWork and DocuSign also required. Excellent written and communication skills, attention to detail, systems working knowledge, and proficiency using MS Office 365.

Where:

Downtown Vancouver. Based in the office during probation and availing of a hybrid work model of 2 days remote work per week following.
 

How Much:

Competitive salary in the range of $50,000 - $70,000 dependent on experience, along with excellent benefits, vacation, and other generous rewards.
 

When & How to Apply:

This search is moving extremely quickly! If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.

Join a successful & growing Law firm in Downtown. This is truly a fantastic opportunity to join a career-driven organization!
 

Who - the Company:

Our client is an extremely successful firm with a tremendous corporate culture
 

What - the Role:

Reporting to and supporting a team of Lawyers within the Technology Group, the Legal Assistant is responsible for handling a wide range of administrative priorities for their assigned portfolio of lawyers. This position will be responsible for assisting in the management of practices of multiple lawyers and will include but not be limited to calendar management, document management, meeting preparations, expense reporting, coordination of meetings, file opening and closings, correspondence, liaising with Billing Coordinators, and providing back up coverage to other team members as well as a range of ad-hoc administrative tasks. A full job description will be provided by Swim to interested candidates.  
 

Who - the Candidate:

We are seeking an exceptional Technology Legal Assistant with a strong business sense and sense of urgency! This is a unique opportunity to join a very progressive and career-oriented organization, so we are looking for like-minded individuals. This role requires a mature and professional attitude, excellent organizational and communication skills. The incumbent must also have the ability to work independently, manage multiple tasks, competing priorities and meet strict deadlines under pressure. This role requires a minimum of 3+ years of experience, ideally derived from a large law firm within a Corporate Securities and or Technology Group as well as a LAA certificate/qualification. Experience working with 3E, iManageWork and DocuSign also required. Excellent written and communication skills, attention to detail, systems working knowledge, and proficiency using MS Office 365.

Where:

Downtown Vancouver. Based in the office during probation and availing of a hybrid work model of 2 days remote work per week following.
 

How Much:

Competitive salary in the range of $50,000 - $70,000 dependent on experience, along with excellent benefits, vacation, and other generous rewards.
 

When & How to Apply:

This search is moving extremely quickly! If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.

Amazing opportunity for an Operations Coordinator to support the technical product services area of a leading apparel brand. This is a 6-month contract role, and our client works a hybrid model of three days in office, two remote.

Who – The Company: 
A local Vancouver success story with global operations and an impeccable reputation.

What- The Role:
This is a fabulous opportunity for a highly motivated Operations Coordinator who thrives in a fast-paced environment.

“A day in the life” of the Operations Coordinator:

• Analyze the quantity of products tested for a specific season and assess their impact on the business.
• Access the project tracker, maintained by Product Experience Testing Coordinators, to retrieve relevant information.
• Identify all products tested during the specified season within the spreadsheet for a detailed examination and deep dive.
• Utilize our client’s business-wide product line management system to see what changes were made to each of the products and determine their potential Return on Investment (ROI).
• Create a presentation that outlines these wins to present back to leadership.
• Other projects this role may help with include creating training presentations, generating documents, and assisting with change management initiatives.

Who- the Candidate: 

• 2 years’ experience in similar role
• Proficient with PowerPoint
• Ability to take the ideas and vision and create powerful PowerPoint with storytelling.
• Proficient with Excel (Smartsheet ideal), PowerBI, data mining etc. and generate trend reports.
• Familiarity with Qualtrix (or other survey tool)
• Great communication, coordination and follow up skills.
• Highly motivated, detail oriented, and dependable
• Proactive and solutions oriented
• Open to learning and exploring new tasks
• Friendly, collaborative and a team player

How Much:
26-28/hr commensurate with experience + 4% vacation pay

Where:
Vancouver

When & How To Apply: 
Swim Recruiting has been engaged as a trusted recruitment agency partner on this important search. If you are interested and already have a Recruiter at Swim, please reach out very soon.