Office Services Administrator (part-time - 24 hours/week)
Be the welcoming face of this amazing organization! If you thrive on creating exceptional experiences and keeping operations running smoothly, this role could be a great fit.
This is a one-year contract. Flexible schedule of 3 days/week at 8 hours/day (not Fridays) or 5 days/week at 4.5-5 hours/day. Once hired, the schedule will remain fixed.
Who – The Company:
A Vancouver based apparel brand with global operations and an impeccable reputation.
What- The Role:
This is a part-time Office Services Administrator role based in Toronto – it’s a small office space located above one of our client’s retail stores. The office is used by a few regular employees throughout the week and acts as a drop-in space for traveling employees.
The role requires someone who is proactive with strong customer service skills who can take initiative without constant and who can balance support for onsite employees and visitors with remote assistance for other locations.
- Provide onsite support for all office users, including visitors, new hires, and traveling employees.
- Manage security access cards for employees, vendors and guest, ensuring proper access control and security measures.
- Handle office services requests, booking resources, order office supplies, track needs and general office feedback.
- Manage stock and organization of all office supplies, ensuring timely replenishment and proper inventory levels.
- Resolve issues quickly, such as meeting room conflicts, minor repairs, or other operational challenges.
- Keep documentation updated, including edits to the office manual and records of supplies or maintenance.
- Communicate clearly and follow up with colleagues to ensure tasks are completed.
- Demonstrate entrepreneurial thinking: take initiative, be aware of the space, and problem-solve as things arise.
- Provide remote support to two additional offices in the US, assisting with supply orders and supporting onsite teams as needed.
Who – The Candidate:
- Completion of secondary school or equivalent practical experience.
- Exceptional verbal and written communication skills, with the ability to convey information clearly and effectively.
- Outstanding guest service, organizational, and time management skills, with a focus on delivering results.
- High attention to detail and a task-oriented mindset, with strong problem-solving abilities and a collaborative spirit.
- Committed to fostering diversity and inclusivity in the workplace.
- Discreet and trustworthy, with the ability to maintain the highest level of confidentiality.
- Proven analytical and critical thinking skills, with the ability to identify and resolve issues efficiently.
- Reliable and responsible, with a strong sense of accountability and commitment to tasks.
- Strong experience with Microsoft Office Suite programs.
How much:
$23-25/hr commensurate with experience + 4% vacation pay.
Where:
Toronto.
When & How To Apply:
Swim Recruiting has been engaged as a trusted recruitment agency partner on this important search. If you are interested and already have a Recruiter at Swim, please reach out very soon.