Social Impact and Engagement Operations Coordinator
Make an impact with purpose. This is an incredible opportunity to be part of a high growth team, where youll play a vital role in ensuring smooth operations of a best-in-class global social impact program with one of Vancouvers most reputable companies.
This is a 1-year contract. Hybrid working model of 3 days’ onsite and 2 remote.
Who- the Company:
Exciting opportunity to join a fast-growing international Vancouver based company and one of Vancouver’s finest! Our client is a people-centric organization and known for their collaborative team culture.
What- the Role:
Provide overall administrative and logistical support in ensuring the smooth functioning of the Centre. This role will collaborate across various departments and functions within the Centre, as well as with our client’s cross-functional partners, including Finance and Technology teams. You are the principal scheduler, planner and coordinator for Social Impact and Engagement leadership, and will provide administrative, communication and logistical support in the day-to-day operations.
Day to Day Operations
- Coordinate team administrative tasks such as file and calendar management
- Maintain and organize team records, including sending agenda items and minutes before and after team and select meetings
- Maintain expense tracking and general procurement such as invoicing, and vendor set up.
- Secondary assistance and troubleshooting on technology platforms
Provide Administrative Support to Social Impact and Engagement Leadership
- Coordinates meetings and contacts and according to allowed authority manages leadership email
- Coordinates and sends meeting invitations and agendas to attendees, books meeting rooms and arranges for IT resources and refreshments in support of efficient meeting facilitation
- Acts as a point of contact for internal and external stakeholders
- Coordinates leadership travel
- Supports leadership’s expense submission and approval process
- Other duties as assigned
Who – the Candidate:
- 2+ years experience in administration or operations capacity
- Bachelor degree or diploma in Business or the equivalent work experience
- Experience in AP invoicing or a strong appetite to learn and master
- Experience juggling cyclical projects with one-off initiatives and effectively prioritizing
- Proficient in MS Suite, and experienced user in MS Excel
How Much:
Hourly rate of $32-33.25/hr commensurate with experience + 4% vacation pay.
Where:
Vancouver, BC.
When & How to Apply:
This search is moving very quickly. Swim will be presenting short-listed candidates directly to the hiring team for consideration. If interested, please reach out very soon!