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Fantastic opportunity for an experienced, well-rounded, resourceful, and adaptable Office Manager who wants to join a global and complex company with a friendly corporate culture. Opportunity for long-term learning and growth, as well as mentorship from inspiring leaders. Competitive total compensation package.

Who- the Company: 

Our client is a high profile, well-established, and reputable global company headquartered in Vancouver. The corporate office is fast-paced, and the company has a corporate culture which emphasizes learning & development, collaboration, teamwork, and high performance. The people at this company are dedicated to their work and also know how to have fun. This company truly values their employees and provides great perks that promote a healthy work life. 

What- the Role: 
On behalf of our client, SWIM is recruiting for a new Office Manager. This is a newly created position due to ongoing business growth. The company wants someone who can truly focus on, and be accountable for, the smooth operations of this corporate office.
This is a very well-rounded role, with a lot of “traditional” office management responsibilities as well as interesting tasks in other areas of employee experience and workplace experience.
We are looking for an Office Manager with an upbeat & can-do approach to work. Someone who comes to work with a smile and is excited to contribute directly to an organized, happy, positive, and productive work environment. The ideal candidate for this role will be detail-oriented and hands-on as well as strategic and able to see the bigger picture.

• Facilities management, including liaising with the property management firm, security, vendors, maintenance, interior designers, etc.
• Ensure emergency preparedness, risk management, and compliance with health & safety procedures
• Oversee relationships and contracts with external vendors for office supplies, kitchen supplies, furniture, equipment (photocopiers, printers, etc.).
• Mentor and coach reception/administrative staff, and provide back-up to reception as needed
• Participate in and contribute to various committees, such as social committee and health & safety committee.
• Contributing to onboarding of new employees and employees transferred to Vancouver from other offices.
• Support office events (anniversaries
• Oversee corporate travel platform and program (i.e. reviewing relationships and agreements with airlines, hotels, transportation providers, restaurants, sports & entertainment providers, etc.)
• Various systems will be used by the new EA including the full Microsoft Office suite (Outlook, Word, Excel, PowerPoint, and Teams), as well as SharePoint, Zoom, and Workiva.

This is an excellent career opportunity for someone who is looking for diverse and engaging work in an interesting and people-focused corporate work environment!
Swim Recruiting will provide a full job description to interested candidates.

Who- the Candidate: 

We are seeking a well-rounded Office Manager who is organized, professional, detail-oriented, and passionate about their work. Qualified candidates will have at least 5 years and ideally 10 to 15 years relevant and progressive experience in corporate office management and workplace experience.

Clear communication skills (written and verbal) are crucial as this role involves a great deal of interaction with executive leaders, managers, colleagues, and other employees.

Experience working in complex and global corporation is beneficial but not required. Some form of post-secondary education is highly preferred but not necessary.  

There are many soft skills and personality traits we are looking for in this Office Manager, some of which are: resourceful, adaptable, honest, proactive, diplomatic, tactful, reliable, accurate, detail-oriented, helpful, and flexible. The Office Manager will be excellent at maintaining confidentiality and will also be a collaborative team player who can work hard while also enjoying the dynamic, friendly, and fun-loving culture.
  
Where: 
Based in a beautiful corporate office right in the heart of Downtown Vancouver. Full-time in office.  Close to public transit and many amenities like restaurants and shops.
 

How Much: 

This company provides a very robust total compensation package. Competitive base salary commensurate with experience and skills, likely in the range of $75,000 to $90,000.
Additionally, the Office Manager will be eligible for a very generous amount of vacation days paid time off (almost 6 weeks in total!), a competitive performance-based bonus, a solid pension plan, great health & dental benefits, an annual health allowance, an employee share purchase program, and other great perks- please discuss further with SWIM.
 
When & How to Apply: 
Interviews are already starting, so please do not hesitate to apply TODAY if you are interested and would like to hear more. SWIM will be presenting the profiles of our shortlisted candidates directly to the hiring team.   If you already have a Recruiter at SWIM, please reach out to that directly as soon as you can. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY’ and send us your resume. Thank you!

Our client is a successful, stable, and well-established Canadian company based in Surrey, BC (SkyTrain accessible). The company is looking for a Receptionist. This is a 6+ week contract to start, with decent chance for contract extension or possibly even conversion to full-time employment if it is s a great long-term match on both sides and business needs align. Option to work 4 days or 5 days a week.  

Who- the Company:

Our client was established decades ago and has evolved to become one of the largest in their industry in Canada. The company has been growing by leaps and bounds- both organically and via acquisitions.  Many of their employees have been with the company for 10 years or more, which speaks volumes about the organization’s values and commitment to their people and their customers.  In the last couple years, the organization has undertaken major business and digital transformations.

What- the Role:

Our client is looking to hire a Receptionist on a contract basis (6 to 8 weeks to start, with chance for extension and possibly even for conversion to permanent employment). This role can be either full-time 5 days/week (Monday to Friday) OR part-time 4 days/week (taking either Thursdays or Fridays off).

Reporting into the Senior Manager, Administrative Operations and working with others on the tightknit administration and reception team.

The Receptionist will be responsible for taking and transferring 50 to 100 calls a day, greeting visitors, managing ingoing and outgoing courier deliveries, ordering and stocking office supplies, sorting and distributing office mail, and generally maintaining an organized, clean, and efficient reception desk and office. 
 

Who- the Candidate:

We are looking for candidates who are upbeat, friendly, organized, detail oriented, and reliable. Must have at least 1 year of relevant and transferable administrative work experience in a corporate setting, ideally as a full-time receptionist managing a busy switchboard.   

Strong verbal and written communication skills are important in this role.

We are looking for people who are reliable, accurate, detail-oriented, efficient, and who are confident communicating with a variety of internal and external stakeholders.

Someone successful in this role will have a self-motivated work style and a team-player attitude. 

Ideally candidates will live in Surrey and/or close to a SkyTrain station, so that the commute is a good one for them.  

Our client is a values-based company that seeks out employees who embody their culture of mutual respect, efficiency, honesty, and customer service.
 

How Much:

Hourly rate commensurate with the hired individual’s experience, education, and qualifications, likely in the range of $20 to $26 an hour.

If/when converted to full-time employment, please note that this company provides their employees with competitive health & dental benefits, relevant learning & development support, an RRSP match, and other great employee perks. This company also offers great work/life balance. Please discuss your hourly rate and salary expectations further with Swim Recruiting!
 

Where:

HYBRID. The company is headquartered in Surrey and the Receptionist will work from the beautiful head office 2 days a week, with the option to work from home up to 3 days a week as long as the contractor has a very good home office set-up with reliable internet (work laptop will be provided on temporary basis). Very close to a SkyTrain station, as well as various bus lines.
 

When & How to Apply:

If you are qualified for, and interested in, this contract opportunity with a successful and stable company headquartered in Surrey, please let Swim Recruiting know right away as this search is moving very quickly and starts in early March!

If you already have a Recruiter at SWIM, please reach out directly.  If you do not yet have a contact at Swim Recruiting, please hit 'APPLY' to send us your resume. Thank you so much!

Executive Assistant
This is a unique opportunity to work closely with senior leadership and have a meaningful impact on how the organization operates day to day. If youre a trusted, detail-driven Executive Assistant who thrives on ownership, discretion, and variety, this role offers both challenge and visibility.
The EA will report directly to the CEO as well as support the COO and CFO.
This is a permanent opportunity.
 

Who – The Company:

This North Vancouver-based, values-driven organization has a long-standing reputation for technical excellence, service, and innovation.
They partner closely with clients and manufacturers to deliver thoughtful, sustainability-focused solutions across a wide range of industries.
 

What- The Role:

The Executive Assistant provides high-level administrative, operational, and coordination support to the CEO and, as needed, the Leadership Team. This role acts as a central point of contact across executive functions, helping to manage priorities, streamline workflows, and support the successful delivery of individual and cross-functional initiatives. The ideal candidate is highly organized, proactive, discreet, and comfortable working in a fast-paced, collaborative environment.

• Provide comprehensive support to the CEO, including calendar management, inbox coordination, prioritization of requests, and preparation of executive materials.
• Support members of the Leadership Team as needed by coordinating schedules, meetings, and leadership initiatives.
• Plan, organize, and support executive and leadership meetings, including preparing agendas and materials, taking minutes when required, tracking action items, and following up to ensure completion.
• Draft, edit, and distribute executive and company-wide communications on behalf of leadership.
• Track timelines, deliverables, and dependencies for projects involving the CEO and Leadership Team, maintaining regular communication with stakeholders to support execution.
• Identify scheduling conflicts, risks, or bottlenecks and proactively recommend solutions.
• Manage travel arrangements, logistics, and itineraries for the CEO, as well as coordination for leadership meetings, offsites, and company-wide events.
• Review and reconcile corporate credit card expenses and maintain organized records related to executive activities and approvals.
• Coordinate with external vendors and consultants, managing schedules, deliverables, and communications.
• Maintain accurate and well-organized systems, files, and executive contact information.

Who- the Candidate: 

• Minimum 4–5 years of previous Executive Assistant experience, supporting senior or executive-level leaders.
• Strong organizational skills with the ability to manage multiple priorities and shifting deadlines.
• Excellent written and verbal communication skills.
• High level of discretion, sound judgment, and attention to detail.
• Proactive, reliable, and able to work independently while partnering effectively across teams.
• Proficiency in the MS Office Suite (Outlook, Word, Excel, PowerPoint), with strong comfort managing calendars, documents, and data.

How much:

$80,000-$110,000 + extended health.
 

Where:

North Vancouver, BC, 5 days’ onsite with potential for Fridays WFH down the line. There is a weekly in-person leadership meeting held every Wednesday from 7am-8:30am. The Executive Assistant is a member of the Leadership team and is expected to actively participate.
 

When & How To Apply: 

Swim Recruiting has been engaged as a trusted recruitment agency partner on this important search. If you are interested, please reach out very soon!

Swim Recruiting is seeking an Administrative Assistant for a well-established, stable, and reputable real estate developer based in Vancouver. This company has a fantastic tight-knit culture- very friendly people, great place to work!

Who- the Company:

Our client is a small and successful organization that has been building high quality homes in the Lower Mainland for several decades. They have several major projects under development in Vancouver and have sold out high-profile residential projects around Greater Vancouver. The company has a tight-knit, friendly, and collaborative work culture and they are seeking a self-motivated, resourceful, and organized Administrative Assistant to add to their team’s success.
 

Why:

This is an opportunity to work with a dynamic real estate company as well as a busy wealth management company, apply your education, and be involved in the day-to-day administrative operations of 2 entrepreneurial companies. The new Administrative Assistant can really make this job their own and provide great value to the leadership team while also benefiting from their mentorship and business experience. SWIM has placed 8 people with this company over the years, always with very positive feedback on the culture, the people, and the work environment!
 

Where:

Located in a great location in Vancouver, close to Granville Island. Employee parking available if needed, plus it’s easily accessible by bus or bike. This company has a beautiful work environment that feels more like an elegant home than a typical office.
 

What- the Role:

The new Administrative Assistant will sit at the front reception desk and there will be traditional reception duties such as taking phone calls and greeting visitors, but the role is much more than that! Additionally, the Administrative Assistant will support the busy wealth management firm with scheduling meetings, greeting clients, preparing business documents, etc.

Here a few areas that the Administrative Assistant will have opportunity to help in:
 

• Calendar management, including scheduling and booking meetings (off-site and on-site);
• Greeting and coordinating couriers;
• Maintaining, editing, and adding to various company reports, spreadsheets, and documents;
• Organizing special events, including selecting venues, renting supplies, liaising with catering, etc.;
• Supporting the accounting teams with accounts payable and accounts receivable invoicing
• Conducting basic reconciliations for credit cards and bank accounts
• Supporting the teams with clerical accounting tasks as needed, ensuring accuracy and efficiency
• Preparing materials and logistics for public open houses and public hearings;
• Ad hoc Executive Assistant type support, such as business travel coordination;
• Managing and ordering office supplies and trouble-shooting any office-related issues which may come up;
• And any other areas that the Administrative Assistant may identify as needing support or resources! This is a great role for someone who is self-motivated with a can-do approach and diverse administrative skills.

Who- the Candidate:

We are looking for up & coming administrative professionals who are bright, hard-working, professional, confident, and highly organized. This is a wonderful opportunity for someone who really wants to kick-start their career with 2 reputable Vancouver-based companies in interesting, client-facing sectors.

• 1 year of relevant administrative work experience.
• Post-secondary education is highly preferred;
• Strong computer skills are required, particularly proficiency using Microsoft Outlook, Word, and Excel. Past experience using accounting software would be an asset.
• Excellent communication skills (written & verbal), as well as a pleasant and professional customer service demeanor;
• Experience supporting an accounting team with tasks such as accounts payable and accounts receivable invoicing and reconciliations.
• Experience in and/or passion for real estate development and design is an asset;
• Strong work ethic and sense of responsibility and confidentiality;
• Ability to prioritize work and manage multiple tasks, with competing priorities and deadlines;
• Strong interpersonal skills and the ability to contribute effectively within a close-knit team environment.

How Much:

Base salary commensurate with depth and breadth of relevant experience and education- up to $50,000. Additionally, candidates will receive paid vacation and health benefits.  Please discuss your total compensation expectations in more detail with SWIM. 
 

When & How to Apply:

This search is moving VERY quickly, so please do not delay in applying if you are interested! You can reach out to your Recruiter at SWIM or, if you do not yet have a contact at Swim Recruiting, please hit “APPLY” to send us your most up-to-date resume. Thanks!