Find Admin & Executive Assistant Jobs In Vancouver

Who- the Organization:

Our Delta client is a successful and well-established leading manufacturer with a 10-year history of valuing their people and taking pride in their products. This company is values-based and promotes a collaborative and positive corporate culture where successes are celebrated and areas for improvement are identified and tackled, not ignored or perpetuated. This client has a strong commitment to customer satisfaction, safety and environmental protection.

What- the Opportunity:

On behalf of our Client, SWIM is recruiting for a Customer Service Representative who will be reporting directly into a passionate Customer Success Manager.
 

Who- the Candidate:

Join a growing company with room to grow! We’re looking for a motivated, proactive team player to deliver outstanding service in a fast-paced, supportive environment.

What you bring:

• 1+ year of recent, relevant customer-facing experience
• Ability to multitask across calls, SMS, web chat, and email
• Comfort using inbox management tools and cloud-based platforms
• Strong written and verbal communication skills
• Positive attitude, professionalism, and reliability
• Strong organizational skills and attention to detail

If you thrive in a busy environment and want to contribute to a close-knit team, this role could be your next opportunity!
 

What- the Role: 

• Provide an outstanding customer experience that encourages repeat business.
• Respond quickly and professionally to customer inquiries through email, phone, and web chat.
• Communicate with warmth and empathy, always aiming to leave a positive impression.
• Act as the first point of contact for customers, representing the company’s values and commitment to service excellence.
• Work closely with internal teams to ensure customer needs are directed to the right departments, such as technical support, sales, or field service.
• Support order entry and service coordination as needed, ensuring accuracy and efficiency in all transactions.

Where:

Delta, BC - This role is fully office-based and would be a great fit for candidates located in Delta, Surrey, Ladner, Tsawwassen, or Richmond.
 

How Much:  

The salary range is $45,000–$55,000 annually, along with health benefits and bonus incentives, offering stability and room to grow with the company.
 

When & How to Apply:

This search is moving very quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume as soon as you can

Administrative Coordinator
Bring your strong admin, asset management, account reconciliation, and invoice management to a hands-on role where your attention to detail and initiative truly matter. If you're proactive, organized, and ready to grow with a fast-moving team, this is your next opportunity.
 

Who – The Company:

A reputable Canadian and family-run company in the heavy construction and equipment services industry, offering full project support across Western Canada. You’ll be joining a supportive company that values great work, offering long term stability and room for growth.
 

What- The Role:

Our client is seeking a detail-oriented and proactive Administrative Coordinator to join their team.  This role is essential in ensuring smooth financial and administrative operations, with a primary focus on asset management, account reconciliation, and invoice management. The ideal candidate is organized, reliable, and skilled in QuickBooks, with a strong understanding of administrative best practices.

• Manage and maintain company asset records and documentation.
• Reconcile bank accounts on a regular basis to ensure accuracy.
• Process and schedule bill payments in a timely manner.
• Track and follow up on outstanding invoices.
• Prepare and distribute invoices through QuickBooks.
• Support payroll processing through QuickBooks.
• Provide general administrative support as needed to ensure efficient office operations.

Who- the Candidate: 

• Minimum of 2 years of administrative experience.
• Proficiency in QuickBooks (invoicing and payroll required).
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication and follow-up skills.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook) preferred.

How much:

• Competitive salary range of $50,000 – $60,000 annually.
• Comprehensive benefits package.
• Supportive environment with opportunities for growth.

Where:

Hybrid, combination of onsite + remote, Fraser Valley.
 

When & How To Apply: 

Swim Recruiting has been engaged as a trusted recruitment agency partner on this important search. If you are interested, please reach out very soon!

Senior Executive Assistant and trusted advisor to a CEO. Play a key role in a growing company with a strong reputation and bright future.
Make a meaningful impact to the business while supporting kind, intelligent, and values-driven leaders.

Who- the Company: 

Our client is a growth-focused company headquartered in downtown Vancouver. This mid-size organization is steadily expanding and maintaining a long-standing reputation for doing things the right way — strategically, ethically, and with a focus on long-term success. The Vancouver head office is home to around 40 corporate staff, with operations that span Canada and the U.S. The culture is down-to-earth, friendly, and professional, with little room for big egos or high drama.

What- the Role:

This is a unique opportunity for a seasoned Executive Assistant to directly support an intelligent, busy yet self-sufficient, and respectful CEO, while also supporting two other senior leaders (in HR and in Corporate Affairs). The role includes classic EA responsibilities (calendar management, travel coordination, Board of Directors relations, preparing meeting materials and finalizing presentations, etc), as well as optional opportunities to get involved in HR projects, process improvement initiatives, and corporate office operations.
The incoming EA will act as a key liaison with the Board of Directors and will be trusted to plan and coordinate executive meetings and events such as Board meetings, executive retreats, social events, holiday parties, etc.
The Senior EA will manage information flow and bring clarity and order to digital systems (using MS Office, SharePoint, etc.). There's room to grow for a strong performer and the Senior Executive Assistant can shape their role to include increased responsibilities over the years.

Who- the Candidate:

We are seeking a well-rounded Executive Assistant with at least 10 years of relevant work experience and 4+ years’ experience directly supporting C-suite Executives (ideally CEOs, CFOs, CHROs, and/or CLOs) within complex, corporate environments. Candidates will be highly proficient with MS Office (Teams, Outlook, Word, Excel, PowerPoint) and SharePoint and will be computer/systems savvy.
Candidates must be strong in all classic EA areas- travel coordination (using a trusted 3rd party travel agency as needed), calendar management, preparing documents and materials for meetings and presentations, and Board relations.
SWIM is looking out for EAs who are known for exceptional judgment, a proactive approach, high level of integrity, a thoughtful and polished communication style, and plenty of self-motivation. The successful candidate for this role will have a calm, steady, and engaging presence, with the natural discretion to make them a trusted go-to for the corporate leaders.
The new EA will be someone who thrives in a full-time in-office role and who appreciates building strong relationships face-to-face. On behalf of our client, Swim Recruiting is searching for an EA who brings kindness, creativity, and emotional intelligence to their work. We know, and our client knows, how a truly great EA can elevate a leadership team and add lasting value across an organization.

Bonus Points…

• Experience directly supporting an impressive and high-profile Board of Directors, including planning local and out-of-town Board Meetings
• Experience working in a mid-size publicly-listed company
• Experience working in the corporate office of a company that has employees and operations in other Canadian provinces or countries
• Interest, education, and/or career background in HR, finance, legal, or corporate affairs is an asset, but not required.
• A track record for cleaning up systems and improving digital processes and filing (e.g. SharePoint)
• Experience sitting on Employee Committees (for example, Social, Health & Safety, Employee Engagement, etc.)
• Skilled in corporate event planning

How Much:

The salary for this role is commensurate with EA experience and skills, and will range from $80,000 to $93,000, with a sweet spot of $87,000 to $90,000.  Additionally, the EA will be eligible for:

• Annual performance bonus
• RRSP match
• Excellent extended benefits (health, dental, vision), with the option to customize based on employee’s personal & family needs
• Paid vacation program
• Monthly allowance for downtown parking or transit (taxable benefit)
• Relevant professional development support- this company is very supportive of ongoing education and self-improvement!

Where:

Based in the heart of downtown Vancouver office in a beautiful building. Very close to rapid transit and very bus lines.  This is a full-time, in-office role (Monday to Friday). There is a monthly transportation allowance provided, to help cover either transit or driving/parking. This company doesn’t have a hybrid-work program, but there is some flexibility when needed for important personal appointments, family health reasons, etc.

Note on Relocation:

Swim Recruiting will be mainly interviewing candidates who already live in Greater Vancouver but will also consider excellent EA candidates who live elsewhere in Canada and are very serious about making a move to Vancouver (within less than a month). If you are applying from outside-of-Vancouver, please make your relocation intentions clear on your resume or in a short cover letter.

When & How to Apply: 

Swim Recruiting will be conducting initial screening, interviewing, and shortlisting on behalf of our client. Once shortlisted, qualified candidates will be presented directly to the hiring team for consideration and there will be a ~3 step interview process. If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit ‘APPLY’ to send us your resume (cover letter is optional). Thank you!

Successful, reputable, and well-managed professional services firm based in North Vancouver.  Great opportunity for an experienced Executive Assistant looking for a fulfilling and fast-paced role within a friendly and values-based team culture. Supporting one of the Founding Partners.  Very well-rounded EA role with good variety in day-to-day tasks, including very complex calendar management.
 

Who- the Company: 

Our client is a mid-size professional services firm based in North Vancouver. Very values-based, with a great reputation among their clients and in the community. Female founded, owned, and operated.
 

What- the Role: 

Our client is hiring for a new Executive Assistant. The EA will primarily support one of the Founding Partners of the firm. This is a classic EA role involving very complex and detailed calendar management for an extremely busy professional who travels all over the country for client meetings, events, conferences, speaking engagements, etc. The EA will also take care of travel coordination, document preparation and finalization (including meeting materials and presentations), file maintenance, and helping the Partner with tracking her billable hours. The EA tasks are the main focus of this job, but as capacity allows, the EA will also support internal communication to employees, event planning (for employees and for clients), onboarding of new employees (50-person company, so the onboarding volume is not super high, office management (in conjunction with several others on the administrative team), and ad hoc project support. Although the EA is first and foremost supporting one of the Founding Partners, they will also help other Partners and other senior leaders as needed/when capacity allows. 

Who- the Candidate:

This is a very well-rounded senior-level EA role. Qualified candidates will have at least 5 years of relevant and progressive administrative work experience in a corporate setting, and at least 2 years as an EA (preferably seeking 10+ years of relevant experience in administration, and 5+ years as an EA). We’re looking for someone who enjoys being part of an entrepreneurial and fast-paced professional environment and who is self-motivated, resourceful, exceptionally organized, and detail-oriented. This is a unique opportunity to have direct accountability for executive assistance at a reputable and well-managed firm where you can feel part of the big picture and be a catalyst for the smooth operation of the business.
Excellent communication skills (verbal, non-verbal, and written) are key. Integrity, professionalism, and diplomacy are all paramount. Previous work experience with another professional services firm is certainly a “nice to have”, but not required. Strong computer skills are required. Post-secondary education in Business Administration or a related field is an asset. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint, etc.)  and Adobe Suite (Pro, InDesign, Acrobat, etc.) is required. 
 

How Much:

Base salary is commensurate with EA skills and experience, likely in the range of $85,000 to $102,000, perhaps with bit of wiggle room beyond that for someone who has robust and very relevant EA experience. Additionally, the EA will receive health & dental benefits, a “healthy living” allowance, a good amount of paid time off, and eligibility for a discretionary performance-based bonus. Please discuss your base salary and total compensation expectations in more detail with SWIM.
 

Where:  

This firm is located in the Lonsdale area of North Vancouver. Great commute for someone living in or near the North Shore. There is free street parking nearby. The default schedule for this role will likely be full-time in office, but there likely will be future flexibility for occasional work from home, for example when the Founding Partner who the EA supports is out of the office/traveling for work. Please discuss your work schedule considerations in more detail with SWIM.
 

When & How to Apply: 

SWIM has been engaged as the exclusive recruitment partner on this search and will be presenting the resumes and profiles of shortlisted candidates directly to the hiring team for review. If you already have a Recruiter at SWIM, please reach out very soon to discuss further. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY' to send us your resume (preferably in MS Word format as it works best with SWIM’s internal systems). Thank you!

Organized. Strategic. Tech-Obsessed. If this sound like you, this could be a perfect match! A unique Executive Assistant opportunity directly supporting a busy President & CEO of a Canadian retail company.

Who - the Company:

A highly admired, reputable business with an impressive history. Our client, a proudly Canadian retail company serving both consumer and trade customers. Built on a customer-centric model, people come first - our customers and our team. Here, your ideas matter, your hard work is noticed, and your career can grow with a company that’s going places. Join us and discover a role that’s rewarding, challenging, and inspires you to do your best work.

What - the Role:

As Executive Assistant to the President & CEO, you will play a pivotal role in ensuring the smooth running of a busy Executive’s day. Duties will include but will not be limited to; calendar management, meeting coordination, representation of the President & CEO in communication, email management, complex travel coordination (domestic and international), meeting preparations including invitations, agendas, technical requirements and meeting minutes, report, presentation and document creation, organization and preparation of Advisory Board meetings and providing administrative support to the Chair and Advisory Board as needed.
SWIM is happy to provide a detailed job description to interested candidates.

Who - the Candidate:

We are seeking an exceptional Executive Assistant to support the busy President & CEO. You are a multitasker who thrives in a fast-paced environment and enjoys to keep things running smoothly.
You are highly organized and skilled at managing complex schedules, travel coordination and calendars. You can see around corners, anticipating needs, problem solving and have exemplary communication skills.
A tech savvy individual, who enjoys learning and utilizing the latest software to manage their day and workload. The role requires a minimum 5 years of relevant Executive Assistant experience gained from a similar position and environment, ideally supporting a Founder or President & CEO. The incumbent must also have the ability to build and maintain strong relationships, be comfortable with changing priorities, manage multiple tasks and meet deadlines under pressure.

Where:

Downtown Vancouver. This is an in-office role. Transit friendly location with an excellent company culture and environment.

How Much:

Competitive salary in the range of $80,000 - $100,000 dependent on experience, along with excellent benefits, vacation, wellness days, RRSP and other generous rewards.

When & How to Apply:

This search is moving extremely quickly! If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.