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If you are someone who enjoys structured, detail-focused work, takes pride in accuracy, and is comfortable managing high-volume transactions in a process-driven environment, this could be a strong fit. Established and stable organization based in Vancouver.

Who – the Company:
Our client is a well-established organization with a strong operational foundation and a structured work environment. The team values consistency, professionalism, and a high standard of service. Processes are clearly defined, expectations are straightforward, and employees are trusted to take ownership of their work.

What – the Role:
SWIM is seeking an Accounts Payable Administrator to join the team.
This is a high-volume, process-driven role focused on the accurate and timely processing of invoices, reimbursements, and benefit-related transactions. The work is structured and repetitive in nature, requiring strong attention to detail, consistency, and discipline.
In addition to core AP responsibilities, this role involves regular communication with internal and external stakeholders. The successful candidate will follow up on documentation, approvals, and compliance requirements, while providing clear and practical guidance on processes.

Key Responsibilities:

• Process vendor invoices from intake through to payment, ensuring completeness, accuracy, and proper approvals.
• Review and process employee reimbursements in line with company policies.
• Administer benefits, allowances, and recurring payments.
• Perform credit card reconciliations and record related expense entries.
• Maintain structured tracking files and reconcile transactions to accounting records.
• Ensure all transactions are fully supported and audit-ready at all times.
• Support audit requirements and respond to documentation requests.
• Act as a point of contact for staff, retirees, benefit plan members, and vendors.
• Manage a high volume of emails and follow-ups related to receipts, approvals, and coding.
• Provide clear guidance on expense eligibility, documentation requirements, and processes.
• Follow through on outstanding items to ensure timely completion of transactions.
• Handle sensitive matters with professionalism and discretion.

Who – the Candidate:

• We’re looking for someone who is organized, detail-oriented, and comfortable working in a structured, high-volume environment with clearly defined processes.
• Experience in accounts payable or a similar finance or administrative role.
• Strong attention to detail and accuracy in repetitive transaction processing.
• Basic to intermediate Excel skills.
• Experience with accounting systems such as Sage 300 is an asset.
• Strong organizational and time management skills.
• Ability to work independently in a deadline-driven environment.
• Professional, service-oriented communication style.
• Comfortable following up and enforcing process requirements.
• High level of discretion when handling confidential information.
   

Where:
Vancouver, BC. Hybrid work model with a combination of office and remote work.

How Much:
$60,000 to $65,000 base salary, depending on experience. Comprehensive benefits package, generous RRSP program.
When & How to Apply:
This search is moving quickly. SWIM is actively presenting candidates to the hiring team.
If you are already working with a Recruiter at SWIM, please reach out directly. Otherwise, click APPLY to submit your resume. MS Word format is preferred as it works best with our internal systems.