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Payroll Administrator

Own the full payroll function in a stable, hands-on role where your expertise truly makes an impact across a growing, multi-province workforce. Join a collaborative team where you are trusted to run payroll end-to-end and be the go-to expert.

Who – The Company: 

Our client is a leading North American industrial manufacturer specializing in energy and heat systems, serving a range of sectors across Canada.

What- The Role:

The Payroll Administrator will be responsible for end‑to‑end, bi‑weekly payroll for a multi‑province workforce of approximately 80–110 employees (scaling up to ~130 depending on field crews and workflow). This is a hands‑on role requiring strong technical payroll knowledge, consistency, and confidence in managing payroll independently.
The ideal candidate is tenured, steady, and detail‑oriented – someone who “owns” payroll and ensures it runs smoothly with minimal oversight.

• Process full-cycle, bi-weekly payroll across multiple provinces using ADP Workforce Now, including time validation, payroll calculations, deductions, and reconciliations.
• Manage Québec payroll requirements, including provincial deductions, RL-1s, and compliance with CNESST standards.
• Administer payroll for a distributed workforce, ensuring accurate application of various pay rules, premiums, and timekeeping inputs.
• Oversee benefits and retirement programs, including enrollments, deductions, remittances, and disability claims administration.
• Ensure compliance with regulatory requirements and reporting obligations (CRA, provincial legislation, WCB), including year-end filings and audits.
• Maintain payroll systems and employee data, support reporting and integrations, and provide payroll-related support to employees, managers, and internal teams.

Who- the Candidate: 

Must‑Have Experience

• Diploma or certificate in Payroll Administration, Accounting, or a related field
• 3+ years of multi‑province payroll experience (BC payroll and legislation), including working in union and non‑union environments
• End‑to‑end payroll experience, including, remittances, ROEs and payroll reconciliations
• Experience supporting employees in shop / field‑based environments, with an understanding of trades or operational workforces
  • Experience with time & attendance systems, including importing, validating, and correcting time records
• Strong understanding of provincial payroll legislation
• Experience working with a payroll software system
• Basic Excel skills (SUM formulas and data management)

Nice to Have Experience

• Experience with Québec payroll
• Familiarity with SkilledTradesBC
• Experience with collective agreements
• Multi‑province WCB experience
• Experience with: ADP Workforce Now, SYSPRO and Time & attendance systems
• PCP designation

Personality & Soft Skills

• High level of accuracy and analytical ability
• Strong sense of confidentiality and professionalism
• Clear, confident communication skills – comfortable with people “knocking on their door” and asking about payroll issues
• Quick learner, adaptable, and able to think on their feet
• Comfortable carrying conversations with managers and employees without needing heavy direction

How much:

Competitive compensation in the range of $60-75K commensurate with experience, 3 weeks vacation, extended health.

Where:
Surrey, this in an onsite role Mon-Fri, 40 hours/week.
 

When & How To Apply: 

Swim Recruiting has been engaged as a trusted recruitment agency partner on this important search. If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' to send us your resume. Thank you!