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Retail Area Coordinator (Executive Assistant)
Join a high-performing Retail Operations team where you will directly support Senior Retail Leaders, keeping priorities, travel, events, and key initiatives running smoothly across North America. If you’re highly organized, proactive, and thrive in a fast-paced environment where your coordination and judgment truly matter, this is a role where you’ll make real impact.
This is a 2-month contract, potential for extension should business needs and performance align.
 

Who – The Company: 

Our client, one of Vancouver’s most sought-after companies to work for, with global operations and an impeccable reputation.
 

What- The Role:

The Retail Operations Team operationalizes the Annual Retail Plan/Retail Operations Calendar to enable stores to drive business growth, guest experience, and operational excellence. They create and maintain the Annual Retail Calendar, providing direct support to Senior Retail Leadership in the operationalization of annual plans, and they plan & execute NA Events + Experiences for Retail Field Leaders.

As a member of the Retail Operations Team, you play a vital role in the success of the Retail Areas. Tasks in this role include (but are not limited to):

• Maintaining annual & quarterly plan for Retail Area, creating operational plans to bring Retail Area strategy to life, connected to Retail Operations Calendar + Objectives.
• Establishing and maintaining a coordinated approach to market travel for Retail Leaders and Support Partners.
• Heavy calendaring: You will be the point of contact for internal & external requests as well as being responsible for organizing travel itineraries, coordinating meetings, and preparing briefing notes and minutes of meetings. Assesses incoming requests to maintain prioritization of essential work for assigned Retail Leader(s).
• Coordination and execution of events, providing on-site support where needed, both for Area and North America Leaders.
• Maintaining professional finances including: all expenses, tracking of finances, paying invoices in a timely manner and keeping all trackers up to date.
• Delegating and following up on action items that fall within realm of responsibility.
• Maintaining an easy-to-use filing system for relevant Area documents and computer files.
• Providing confidential personal support and maintains confidential personal information, as needed.
• Undertakes special assignments and projects as needed.

Who- the Candidate: 

• 3+ years’ experience or equivalent in an administrative and or executive support level capacity with increasing responsibilities.
• Excellent business acumen, attention to detail, and ability to exercise sound judgment and prioritization.
• Able to observe and maintain the utmost confidentiality.
• Ability to work in a fast-paced environment.
• Experience working within retail, event or project management.
• Advanced level in Microsoft Outlook, Word, Excel, PowerPoint.
• Inclusion & Diversity: Creates/supports an inclusive environment that values/celebrates differences.
• Integrity/Honesty: Behaves in an honest, fair, and ethical manner
• Leadership: Is able and desires to lead, influence, and inspire others; motivates, empowers, develops, and directs people as they work.
• Collaboration and Teamwork: Works productively with and supports others to achieve goals; seeks partnerships and diverse perspectives
• Adaptability/Agility: Tolerates uncertainty and ambiguity and can change priorities in a fast-paced environment.
• Decision Making: Uses logic and reasoning to evaluate alternatives and make effective, timely decisions.
• Strategic Thinking: Sets strategies that are aligned to vision and values of the company to achieve goals/vision/further the mission; considers the ‘big picture’ implications of decisions.
• Resilience: Remains persistent; recovers quickly from setbacks.

How much:

$35/hr + 4% vacation pay.
 

Where:

Vancouver, hybrid working model of 4 days onsite in office, and 1 remote.
 

When & How To Apply: 

Swim Recruiting has been engaged as a trusted recruitment agency partner on this important search.
If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit ‘APPLY NOW’ to send us your resume. Thank you!