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Shipping & Receiving Specialist
Be part of a dynamic team ensuring seamless mailroom operations and supporting a fast-growing organization. If you are detail-oriented, adaptable, and excel in collaborative, fast-paced environments, this role is for you!
This is a contract role through January 29, 2027 with possible extension if business needs and performance align.
 

Who – The Company: 

Our client is one of Vancouver’s most sought-after companies to work for, with global operations and an impeccable reputation.
 

What- The Role:

• Welcome and assist employees, couriers, and vendors in the mailroom, ensuring a smooth and professional experience. 

• Oversee all incoming and outgoing mail, continuously optimizing processes to support our rapid growth. 

• Establish and maintain efficient shipping and receiving routines, prioritizing speed, accuracy, and consistency. 

• Coordinate and oversee all outbound shipments, ensuring products are shipped and received according to schedule. 

• Collaborate regularly with Shipping & Receiving Specialists, the Office Services Manager, and key stakeholders to ensure smooth operations. 

• Work cross-functionally with Logistics, Technology, Product, and Brand teams to streamline processes and address needs. 

• Provide couriers with necessary documentation for delivery exceptions and customs clearance. 

• Maintain a clean, organized, and orderly mailroom, ensuring it remains conducive to productivity and safety. 

• Conduct departmental audits on a bi-weekly, monthly, and quarterly basis, producing and maintaining reports for department leadership. 

• Serve as the subject matter expert on customs requirements, shipping declarations, and packaging specifications. 

• Support employees by offering guidance and answering queries related to shipping procedures. 

• Coordinate remote pick-up processes with vendors across Canada, the U.S., and internationally. 

• Maintain up-to-date shipping and receiving information on internal communication platforms for easy access and reference. 

• Manage and order mailroom supplies and necessary equipment to ensure smooth operations. 

• Take on special projects and additional assignments as directed by the Office Services Manager. 

Who- the Candidate: 

• Completion of secondary school and a Bachelor’s degree or equivalent practical experience. 

• Exceptional verbal and written communication skills, with the ability to convey information clearly and effectively. 

• Outstanding guest service, organizational, and time management skills, with a focus on delivering results. 

• Discreet and trustworthy, with the ability to maintain the highest level of confidentiality. 

• Ability to manage multiple tasks in a fast-paced, dynamic environment with flexibility and adaptability. 

• High attention to detail and a task-oriented mindset, with strong problem-solving abilities and a collaborative spirit. 

• Committed to fostering diversity and inclusivity in the workplace. 

• Regular lifting (up to 50 lbs.) and handling of pallets (50 lbs. or more) with care and safety. 

• Proven analytical and critical thinking skills, with the ability to identify and resolve issues efficiently. 

• Familiarity with shipping documentation and an understanding of related processes and requirements.

• Reliable and responsible, with a strong sense of accountability and commitment to tasks. 

• Creative and innovative, with a passion for generating new ideas and thinking outside the box. 

• Strong experience with Microsoft Office Suite programs.

How much:

Hourly wage in the range of $29-30/hr + 4% vacation pay.
 

Where:

Vancouver, 5 days onsite in office.
 

When & How To Apply: 

Swim Recruiting has been engaged as a trusted recruitment agency partner on this important search. If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit ‘APPLY NOW’ to send us your resume. Thank you!