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Administrative Coordinator
Bring your strong admin, asset management, account reconciliation, and invoice management to a hands-on role where your attention to detail and initiative truly matter. If you’re proactive, organized, and ready to grow with a fast-moving team, this is your next opportunity.
 

Who – The Company:

A reputable Canadian and family-run company in the heavy construction and equipment services industry, offering full project support across Western Canada. You’ll be joining a supportive company that values great work, offering long term stability and room for growth.
 

What- The Role:

Our client is seeking a detail-oriented and proactive Administrative Coordinator to join their team.  This role is essential in ensuring smooth financial and administrative operations, with a primary focus on asset management, account reconciliation, and invoice management. The ideal candidate is organized, reliable, and skilled in QuickBooks, with a strong understanding of administrative best practices.

• Manage and maintain company asset records and documentation.
• Reconcile bank accounts on a regular basis to ensure accuracy.
• Process and schedule bill payments in a timely manner.
• Track and follow up on outstanding invoices.
• Prepare and distribute invoices through QuickBooks.
• Support payroll processing through QuickBooks.
• Provide general administrative support as needed to ensure efficient office operations.

Who- the Candidate: 

• Minimum of 2 years of administrative experience.
• Proficiency in QuickBooks (invoicing and payroll required).
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication and follow-up skills.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook) preferred.

How much:

• Competitive salary range of $50,000 – $60,000 annually.
• Comprehensive benefits package.
• Supportive environment with opportunities for growth.

Where:

Hybrid, combination of onsite + remote, Fraser Valley.
 

When & How To Apply: 

Swim Recruiting has been engaged as a trusted recruitment agency partner on this important search. If you are interested, please reach out very soon!