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Administrative Assistant

Be part of a dynamic team that shares a passion for the outdoors as an Administrative Assistant, supporting a highly respected and inspiring GM. If you have a strong administrative background, exceptional organizational skills, and thrive in a collaborative environment, this is your opportunity to shine!

Interviews are taking place very soon!
 

Who- the Company:

Canada’s leading wholesale distributor of premium products, with over 60 years of experience delivering top brands to independent specialty dealers. They have grown from a small operation to a prominent player in the market, with offices and distribution centers across Canada and internationally. With a team of over 150 staff, they continue to drive success in their industry!

What- the Role:

The Administrative Assistant supports the General Manager (GM). The Administrative Assistant is key in keeping the GM’s day-to-day operations running smoothly by handling administrative tasks, managing schedules, coordinating communication, and facilitating efficient decision-making processes. In this role, the Administrative Assistant will be professional, have a strong emphasis on confidentiality, and be great at anticipating the needs of a busy and dynamic leader.

Administrative Support:

• Manage the GM’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize meeting agendas, documents, and presentations.
• Act as the primary point of contact for the GM, managing correspondence and filtering communications as appropriate.

Project Coordination:

• Assist with the planning and execution of key projects and initiatives led by the GM.
• Track progress on tasks and ensure follow-ups are completed in a timely manner.

Communication Management:

• Maintain effective communication with internal teams, external partners, and stakeholders.

Operational Support:

• Coordinate logistics for meetings, conferences, and company events.
• Manage confidential and sensitive information with discretion.

Relationship Management:

• Build strong relationships with team members, customers, vendors, and stakeholders to facilitate seamless collaboration.
• Represent the GM professionally in all interaction

Who – the Candidate:

• Bachelor’s degree in business administration or a related field (preferred).
• Proven experience as an Executive Assistant or Administrative Assistant or in a similar administrative support role.
• Excellent organizational, time-management, and multitasking skills.
• Strong verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
• High level of discretion and confidentiality.
• Proactive and positive attitude with the ability to anticipate needs and solve problems effectively.
• Passion for the cycling or sports industry is an asset.

How Much:

$42 800 – $58 900 + discretionary bonus, 2 weeks’ vacation, 5 flex days, and 5 sick days + additional product purchase program perks, extended health.
 

Where:

Port Coquitlam, BC, hybrid working schedule, Tues-Wed-Thurs in-office | Mon-Fri remote.
 

When & How to Apply:

This search is moving very quickly. Swim will be presenting short-listed candidates directly to the hiring team for consideration. If interested, please reach out very soon.