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Accounts Payable Lead

Join a dynamic team as an Accounts Payable Lead, where youll oversee daily AP operations, manage vendor inquiries and drive operational efficiency in a fast-paced environment. If you’re an experienced AP professional, are passionate about the outdoors and looking for a relaxed, dedicated work environment, we’d love to hear from you!

Interviews are taking place in December with a January 6th start date!
 

Who- the Company:

Canada’s leading wholesale distributor of premium products, with over 60 years of experience delivering top brands to independent specialty dealers. They have grown from a small operation to a prominent player in the market, with offices and distribution centers across Canada and internationally. With a team of over 150 staff, they continue to drive success in their industry!
 

What- the Role:

The Accounts Payable Lead is responsible for overseeing the daily operations of the accounts payable (AP) function, including processing invoices, handling vendor inquiries, managing employee expense reimbursements, and supervising credit card and travel policy compliance. The role also involves leading the implementation and maintenance of new procurement software to ensure efficient AP workflows. This position requires strong leadership skills, exceptional organizational abilities, and a keen eye for process improvement.

• Oversee day-to-day operations of the AP department, ensuring timely and accurate processing of invoices and payments.
• Support month-end close with various reconciliations and journal entry postings including accruals
• Address and resolve vendor inquiries and discrepancies promptly.
• Monitor AP aging reports to ensure timely vendor payments and avoid delays.
• Enforce and maintain compliance with company travel and credit card policies.
• Review and approve credit card reconciliations and expense reports for accuracy and adherence to policies.
• Provide training to employees on travel and credit card usage guidelines.
• Supervise the processing and approval of employee expense reimbursements, ensuring timely payments.
• Verify expenses against policy guidelines and address non-compliant submissions.
• Streamline the expense reporting process for improved efficiency and transparency.
• Build and maintain strong relationships with vendors and internal stakeholders.
• Manage vendor inquiries, issue resolution, and escalations.
• Lead the implementation, testing, and rollout of new procurement software.
• Develop training programs and documentation for end-users to ensure adoption and compliance.
• Monitor system performance, troubleshoot issues, and recommend enhancements.
• Identify opportunities to improve AP processes, enhance controls, and optimize efficiency.
• Prepare and analyze AP reports, metrics, and KPI’s to inform decision-making.

Who – the Candidate:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• 5+ years of experience in accounts payable.
• Prior experience implementing or working with procurement systems (e.g., Procurify) is a strong plus.
• Strong understanding of AP processes, policies, and internal controls.
• Excellent communication and interpersonal skills for vendor and internal stakeholder management.
• Proficiency in Microsoft Excel and AP-related ERP systems (e.g., SAP, Oracle, NetSuite, etc.). Mapics XP (MXP) considered an asset.
• Ability to manage multiple priorities, meet deadlines, and drive results.
• Analytical mindset with strong problem-solving skills.
• Detail-oriented and organized.
• Adaptability and project management skills for new software implementation.

How Much:

$61,600 – $84,700, + discretionary bonus, 2 weeks’ vacation, 5 flex days, and 5 sick days + additional product purchase program perks.
 

Where:

Port Coquitlam, BC, hybrid working schedule, Tues-Wed-Thurs in-office | Mon-Fri remote.
 

When & How to Apply:

This search is moving very quickly. Swim will be presenting short-listed candidates directly to the hiring team for consideration. If interested, please reach out very soon.