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Senior Executive Assistant

Administration & Executive Assistance
Permanent
Vancouver, British Columbia, Canada
Posted on October 16, 2024
Join our clients dynamic team as Senior Executive Assistant, where you’ll play a vital role in supporting their CEO, ensuring seamless operations and impactful decision-making. If you’re organized, detail-oriented, and thrive in a fast-paced environment, we want to hear from you!   Read Full Description

Senior Executive Assistant

Join our clients dynamic team as Senior Executive Assistant, where you’ll play a vital role in supporting their CEO, ensuring seamless operations and impactful decision-making. If you’re organized, detail-oriented, and thrive in a fast-paced environment, we want to hear from you!
 

Who – The Company: 

A successful and leading management company focused on sustainability and community support.

What- The Role:

We are seeking an organized and detail-oriented Senior Executive Assistant to provide high-level administrative support to the CEO and additional support to the executive team and Board of Directors. The ideal candidate will be responsible for managing the CEO’s day-to-day activities, facilitating communications with the Board, and coordinating board-related functions. This role is crucial in ensuring the smooth operation of executive-level and board-related matters, requiring excellent multitasking abilities, discretion, and professionalism.

  • Executive Support:
    • Manage the CEO’s calendar, including scheduling meetings, appointments, and travel, and provide additional support to other executives, as required.
    • Handle email correspondence, drafting and editing communications on behalf of the CEO.
    • Prepare meeting agendas, presentations, and documents for CEO’s internal and external engagements.
    • Coordinate complex travel itineraries, transportation, and accommodation for the CEO and other executive staff as needed.
    • Organize and prioritize incoming requests and ensure the CEO stays informed of critical matters.
    • Act as a point of contact between the CEO and internal/external stakeholders.

 

  • Board Support:
    • Schedule and organize board meetings, including preparing and distributing meeting agendas, materials, and reports.
    • Assist in preparing minutes, follow-ups, and communications for the Board of Directors.
    • Maintain and update board records, ensuring accurate and confidential documentation.
    • Coordinate board-related travel arrangements and process board members’ expense claims.
    • Support the CEO and Board with special projects as required.
  • Administrative Operations:
    • Oversee general office management, including supply orders, vendor management, and ensuring smooth office operations.
    • Handle confidential information with the utmost discretion and professionalism.
    • Assist with special initiatives, presentations, and event planning.
    • Ensure smooth communication between the executive office and various departments.

 

Who- the Candidate: 

  • 5+ years of experience providing administrative support to C-suite executives and board members.
  • Strong organizational skills with the ability to manage multiple priorities and deadlines.
  • High level of discretion and professionalism in handling confidential matters.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with virtual meeting platforms.
  • Experience working with board management software a plus
  • Ability to manage and coordinate complex travel arrangements.
  • Proven ability to work both independently and collaboratively in a fast-paced environment.

 

How much:

$100,000-$115,000 commensurate with experience + discretionary bonus, pension, 3 weeks vacation, extended health.

Where:

Vancouver.

When & How To Apply: 

SWIM is presenting candidates directly to the hiring team for review. If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit ‘APPLY NOW’ to send us your resume. Thank you!

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