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Accounts Payable Administrator

Accounting & Finance
Permanent
Hybrid – Vancouver, BC, Canada
Posted on June 27, 2024
This role is open due to an upcoming NetSuite implementation and the need for more hands-on deck! There is a lot of variety in this AP role-30% AP processing, 30% reconciliation work, 35% responding to vendor and branch employee inquiries, 5% adhoc requests. The AP Administrator will report into a fantastic AP Manager who has a reputation for being an open and collaborative leader fostering a rewarding and inclusive environment. Read Full Description

This role is open due to an upcoming NetSuite implementation and the need for more hands-on deck! There is a lot of variety in this AP role-30% AP processing, 30% reconciliation work, 35% responding to vendor and branch employee inquiries, 5% adhoc requests.
The AP Administrator will report into a fantastic AP Manager who has a reputation for being an open and collaborative leader fostering a rewarding and inclusive environment.

This is a 1-year contract.
 

Who- the Company:

Our client is a well-established multinational company in an exciting industry. With a 100-year history, they offer a fast-paced, dynamic, and rewarding culture and their corporate values promote teamwork, trust, and integrity.
 

What- the Role:

  • Respond to and process requests submitted via email and telephone
  • Answer queries and complaints from vendors with respect to payment status and diffuse any potential issues
  • Update training materials and departmental procedures as needed
  • Provide trouble shooting support to the AP team
  • Ensure an accurate understanding of company policies in relation to allowances, expenses, and direct payments
  • Review and investigate invoices and communicate errors to relevant parties and departments.
  • Investigate and resolve billing discrepancies or misapplied cash transactions
  • Update financial spreadsheets and complete required reconciliations
  • Other duties as assigned by the AP Manager

 

Who- the Candidate:

  • Relevant post-secondary education, diploma, or a degree an asset
  • Minimum 5 years having worked in an Accounting and/or Accounts Payable capacity
  • Strong problem identification and problem resolution skills
  • Proven initiative
  • Good knowledge of accounting systems, processes, budgets, and internal controls
  • Advanced proficiency with relevant accounting software, Excel, Outlook, Teams and the ability to quicky learn new computer applications i.e. Arrow custom applications
  • Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records and able to perform moderate to complex account reconciliations
  • Effective attention to detail and a high degree of data entry accuracy
  • Strong organization skills
  • Strong work ethic and positive team attitude
  • Sound analytical thinking, planning, prioritization, and execution skills
  • Able to effectively communicate both verbally and in writing
  • Professional appearance/demeanor whether in person, via email or on the telephone

 

How Much:

Base salary commensurate with level of experience in the range of $63-68K + completion bonus, 3 weeks’ vacation + benefits, free transit pass.
 

Where:

Based in the company’s Vancouver head office. Hybrid working schedule of MON-TUES-WED in-office and Thurs-Fri remote.
 

When & How to Apply:

This AP Administrator search is moving very quickly, and interviews start soon! SWIM is presenting candidates directly to the hiring team for review. If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' to send us your resume. Thank you!

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