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As our client enters the busy summer months, they have a need for additional support for a vacation coverage Executive Assistant. You will have the opportunity to be exposed to many areas as you provide vacation coverage for a large team of EAs and support various executives in need. This is a 6-month contract to start.

Who – The Company: 
Our client, one of Vancouver’s most sought-after companies to work for, with global operations and an impeccable reputation, is seeking an Executive Assistant who is adaptable and driven and thrives in a fast-paced environment.

What- The Role:
This is a fabulous opportunity for a dynamic EA with proven expertise supporting senior executives.
You will be the main point of contact to arrange international travel arrangements, meetings, calendars, and internal and external requests for the executives.  You thrive in:

• Calendar management – this is a big part of the role, must be comfortable with it and love it!   You’ll be the main point of contact for internal & external requests as well as being responsible for organizing travel itineraries and coordinating meetings

• Meeting preparation/presentation – creating decks, preparation of briefing notes and meeting minutes

• Maintain highly confidential information

• Assist with communication documents such as email correspondence and letters

Who- the Candidate: 

• 3-5 years of experience in an executive support level role in a fast paced and high energy work environment, preferably a global organization

• Advanced knowledge of Excel, Outlook, Word, and PowerPoint for creating excellent presentations for senior management and generating complex reports

• Extremely organized with the ability to prioritize tasks, coordinate, and multitask

• Experience with international travel

• Top notch communication skills (both written and verbal), great energy, passion, confidence, maturity

• Comfortable in your own skin and able to handle competing demands with ease.

• Good business sense and a knack for handling pressure and last-minute changes in stride, nothing gets by you

• You have tact, diplomacy, and a good sense of humour!

How much:
competitive hourly wage

Where:
Vancouver, hybrid working model of 3 days onsite in office, and 2 remote. Require some flexibility should the executives’ needs require more onsite presence some weeks.

When & How To Apply: 
Swim Recruiting has been engaged as a trusted recruitment agency partner on this important search.
If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit ‘APPLY NOW’ to send us your resume. Thank you!