Executive Assistant

Administration & Executive Assistance
Hybrid - Vancouver, British Columbia, Canada
Posted on September 13, 2023

Amazing opportunity to support two reputable VPs in one of Vancouver’s most highly sought-after companies to work for! This is a 1-year contract with possibility for extension or permanent hire if performance and business align. Our client offers a hybrid work schedule, three days in-office, two remote.

Who – The Company: 
A local Vancouver success story with global operations and an impeccable reputation is seeking a motivated and dynamic Executive Assistant.
It’s a fast-paced, high energy and rewarding environment.

What- The Role:
This is a fabulous opportunity for a dynamic EA who thrives in a fast-paced environment.   
You will be the main point of contact to arrange international travel arrangements, meetings, calendars, and internal and external requests for the executive

  • Calendar management – this is a big part of the role, must be comfortable with it and love it!   You’ll be the main point of contact for internal & external requests as well as being responsible for organizing travel itineraries and coordinating meetings

  • Meeting preparation/presentation – creating decks, preparation of briefing notes and meeting minutes

  • Maintain highly confidential information

  • Assist with communication documents such as email correspondence and letters

Who- the Candidate: 

  • 5 years of experience in an executive support level role in a fast paced and high energy work environment, preferably a global organization

  • Advanced knowledge of Excel, Outlook, Word, and PowerPoint for creating excellent presentations for senior management and generating complex reports

  • Extremely organized with the ability to prioritize tasks, coordinate, and multitask

  • Experience with international travel

  • Top notch communication skills (both written and verbal), great energy, passion, confidence, maturity

  • Comfortable in your own skin and able to handle competing demands with ease.

  • Good business sense and a knack for handling pressure and last-minute changes in stride, nothing gets by you

  • You have tact, diplomacy, and a good sense of humour!

How much:
competitive hourly wage


When & How To Apply: 
Swim Recruiting has been engaged as a trusted recruitment agency partner on this important search. If you are interested and already have a Recruiter at Swim, please reach out very soon.