Executive Assistant

Administration & Executive Assistance
Downtown Vancouver, British Columbia, Canada
Posted on July 17, 2023

Our client, is a well-established and successful merchant bank, seeks a well-rounded Executive Assistant to primarily support the CEO while providing additional support to the Senior Leadership team. This is an in-office position with the ability to work remotely on Fridays once the candidate has successfully learned all aspects of the job.

Who – The Company: 
Our client is a well-established, successful, and reputable merchant bank with a collaborative and open-door corporate culture.

What- The Role:
This is a fabulous opportunity for a well-rounded administrative professional who enjoys diverse administrative responsibilities in a small, tight knit office environment.

  • Overseeing all corporate incoming and outgoing communications, including emails, phone calls, and internal correspondence.

  • Keeping the executive’s calendar up-to-date, including adding events, rescheduling appointments and providing updates to the team.

  • Managing the schedules and communications of key company executives.

  • Provide secretarial/administrative support to all members of the team.

  • Preparing and circulating documents for meetings and scheduling meetings in calendars.

  • Booking travel arrangements (airline tickets, hotels, car rentals etc.).

  • Completing expense reports.

  • Greeting visitors, oversee incoming and outgoing mail and courier packages.

  • Maintain office supplies and equipment, order as needed, general upkeep of kitchen, boardroom.

  • Monitor the general email inbox and responding to queries, answering incoming phone calls as needed, arranging repairs and addressing maintenance issues for the office.

  • Make SEDAR and SEDI filings as needed.

  • Help out with other ad hoc administrative tasks as needed.

  • 10% of job will include personal assistant responsibilities, including occasionally helping out with executive personal travel arrangements.

Who- the Candidate: 
Qualified candidates will be self-motivated, friendly, reliable, organized, efficient, and professional, with a team-player mentality. Candidates will have relevant work experience doing administration in a corporate work environment. Excellent communication and interpersonal skills are also important in this position.

  • 2+ years’ experience in a similar administrative capacity.

  • Systems savvy, particularly within Microsoft Office Suite (Excel, Word, Teams, etc.), Zoom, Outlook, itunes.

  • Database management (cloud-based sharing platforms).

  • Experience in lending is a significant asset, but not required.

  • Experience with SEDAR and SEDI is an asset but not required.

  • Relevant post-secondary education is preferred.

  • Attention to detail and accuracy.

  • Ability to work both independently and within a team; detail-oriented, organized, professional, and efficient.

  • Excellent communication skills (written and spoken).

  • High level of integrity.

How much:
competitive base salary + bonus, extended health

downtown Vancouver

When & How To Apply: 
Swim Recruiting has been engaged as a trusted recruitment agency partner on this important search.
If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' to send us your resume. Thank you!