Executive Assistant - Legal

Administration & Executive Assistance
Hybrid - Vancouver, BC, Canada
Posted on May 23, 2023

This is a 1-year contract with the goal of conversion to a permanent employee thereafter if performance and business aligns.

Who – The Company: 
Our client, one of Vancouver’s most sought-after companies to work for, with global operations and an impeccable reputation, is seeking a proactive and driven executive assistant.

What- The Role:
This is a fabulous opportunity for a dynamic EA to work in a bustling legal department.

  • Calendar management– this is a big part of the role, must be comfortable with it and love it!   You’ll be the main point of contact for internal & external requests as well as coordinating meetings

  • Booking travel arrangements

  • Board management including direct board member interaction experience, must be comfortable and experienced in communication with senior leadership, their Senior EAs and C-suite level interactions

  • Maintain highly confidential information

  • Assist with communication documents such as email correspondence and letters

Who- the Candidate: 

  • 3-5 years EA/admin experience with preference for candidates with legal administration experience. A legal admin with a desire to convert to an EA would be ideal!

  • Experience supporting executives in a fast paced and high energy work environment,

  • Advanced knowledge of Excel, Outlook, Word, and PowerPoint for creating excellent presentations for senior management and generating complex reports

  • Extremely organized with the ability to prioritize tasks, coordinate, and multitask

  • Experience with international travel

  • Top notch communication skills (both written and verbal), great energy, passion, confidence, maturity

  • Good business sense and a knack for handling pressure and last-minute changes in stride, nothing gets by you

  • You have tact, diplomacy, and a good sense of humour!

How much:
competitive hourly wage

Vancouver, hybrid working model of 3 days onsite in office, and 2 remote

When & How To Apply: 
Swim Recruiting has been engaged as a trusted recruitment agency partner on this important search.
If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' to send us your resume. Thank you!