Administrative Assistant

Administration & Executive Assistance
Hybrid - Downtown Vancouver, British Columbia, Canada
Posted on March 23, 2023

Fantastic opportunity for an administrative professional who is seeking to join a global and complex company with a friendly corporate culture. Opportunity for long-term learning and growth, as well as mentorship from inspiring leaders. Very competitive total compensation package including a generous amount of paid time off.

Who- the Company: 
Our client is a high profile and reputable global public company. The corporate office is very fast-paced, and the company has a corporate culture which emphasizes learning & development, collaboration, teamwork, and high performance. The people at this company are very dedicated to their work and also know how to have fun. This company truly values their employees and provides great perks that promote a healthy work life. 

What- the Role: 
On behalf of our client, SWIM is recruiting for a new Administrative Assistant.
The Admin Assistant will be supporting a small department with calendar management, booking meetings, preparing meeting rooms, travel coordination, planning corporate events, filing, invoicing, expense reports, etc. Additionally, the Administrative Assistant will prepare meeting materials, put together presentations, compile reports, and manage the department’s annual calendar. Various systems will be used by the Admin Asst including the full Microsoft Office suite (Outlook, Word, PowerPoint, Teams, Excel), as well as SharePoint, Zoom, and Workiva.
This is an excellent career opportunity for someone who is looking for diverse and engaging work in an interesting and people-focused corporate work environment.  SWIM will provide interested and qualified candidates with a detailed job description.

Who- the Candidate: 
We are seeking a well-rounded administrative professional who is detail-oriented, organized, and professional, and who has a can-do approach to their work. Qualified candidates will have at least 3 years and ideally 5+ years’ of relevant and progressive experience in administration in a corporate office environment.
Qualified candidates will be skilled in scheduling, coordinating, filing, organizing, and planning! Experience working in a complex global corporation is an asset but not required. Some form of post-secondary education is highly preferred. Excellent communication skills (written & verbal) are important in this role. Candidates must be systems-savvy (particularly within Microsoft Office), and able to learn new processes, systems, and tools quickly. Prior work experience administratively supporting a supply chain or logistics department is a significant asset, but not at all required.
Based in corporate headquarters in the heart of Downtown Vancouver, close to public transit and many amenities like restaurants and shops. There is also some hybrid “work from home” flexibility- please discuss with SWIM.

How Much: 
Very competitive base salary commensurate with experience and skills. This company provides an excellent total compensation package including a generous amount of paid time off, a healthy bonus, a pension plan, and great health & dental benefits- please discuss further with SWIM.
When & How to Apply: 
This search is moving extremely quickly! SWIM will be presenting the profiles of candidates directly to the hiring team. If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume. Thank you