Executive Assistant

Administration & Executive Assistance
Hybrid - Downtown Vancouver, British Columbia, Canada
Posted on December 24, 2022

Fantastic opportunity for a senior administrative professional who is seeking to join a global and complex company with a friendly corporate culture. Opportunity for long-term learning and growth, as well as mentorship from inspiring leaders. Competitive total compensation package.  

Who- the Company: 
Our client is a high profile and reputable global company headquartered in Vancouver. The corporate office is fast-paced, and the company has a corporate culture which emphasizes learning & development, collaboration, teamwork, and high performance. The people at this company are dedicated to their work and also know how to have fun. This company truly values their employees and provides great perks that promote a healthy work life. 

What- the Role: 
On behalf of our client, SWIM is recruiting for a new Executive Assistant who will support a Vancouver-based corporate department.
The Executive Assistant will be supporting the Senior Vice-President of the department with calendar management, booking meetings, internal communications, preparing meeting rooms, invoicing, expense reports, travel coordination, etc. Additionally, the EA will prepare meeting materials, put together presentations, compile reports, and manage the department’s annual calendar.
Excellent professional writing skills are important in this role. Various systems will be used by the EA including the full Microsoft Office suite (Outlook, Word, Excel, PowerPoint, and Teams), as well as SharePoint, Zoom, and Workiva.
This is an excellent career opportunity for someone who is looking for diverse and engaging work in an interesting and people-focused corporate work environment.  

Who- the Candidate: 
We are seeking a well-rounded administrative professional who is detail-oriented, organized, and professional, and who has a can-do approach to their work. Qualified candidates will have at least 5 years relevant, well-rounded, and progressive experience in administration in a corporate office environment, including at least a couple years supporting an SVP or C-suite leader. Qualified candidates will be skilled in scheduling, coordinating, organizing, and planning.

Clear communication skills (written and verbal) are crucial as this role involves a great deal of interaction with management, colleagues, and other employees.
Experience working in complex and global corporation is beneficial but not required. Some form of post-secondary education is highly preferred but not necessary.  
Downtown Vancouver. Close to public transit and many amenities like restaurants and shops. Hybrid work schedule.

How Much: 
Competitive base salary commensurate with experience and skills. This company provides an excellent total compensation package including a generous amount of paid time off, a healthy bonus, a pension plan, and great benefits- please discuss further with SWIM.
When & How to Apply: 
Interviews will commence in January.  If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume. Thank you!