Great opportunity for an experienced Accounts Payable to join an organization that has won several “Top Employer” awards and is recognized for having a values-based culture that promotes teamwork, innovation, and ongoing professional development.
Who- the Company:
Our client is a reputable regulatory body with tens of thousands of members - individuals and businesses. The organization monitors the membership to ensure ethnical standards and policies are being complied with, and to provide support and consultancy to members.
What- the Opportunity:
Reporting to the Manager, Accounting Operations, the Accounts Payable is responsible for the day-to day processing of invoices, expense reports, disbursements and refunds. This role would be great for someone seeking good work life balance.
Key Responsibilities:
Accounts Payable Processing:
- Responsible for processing and recording all cash disbursements to ensure all outstanding invoices/expenses are paid on a timely basis;
- Receive and organize approval of invoices, refunds and expenses;
- Ensure appropriate coding and supporting documentation prior to data entry;
- Prior to payment, enter and prepare batches for all invoices and expenses;
Cheque / EFT Disbursements:
- Coordinate all payments by reviewing terms;
- Run invoice and aged payables report to prioritize invoices/expenses to be paid;
- Process cheques and obtain signatures;
- Prepare EFT and obtain signatures, following up as required until transfers are completed;
Vendor Maintenance:
- Ensure vendor lists and records are accurately maintained (e.g. WCB and T4A eligible vendors);
- Update addresses, bank account and all information from Vendors in our GP system;
- Organize and maintain electronic filing system;
PD Financials:
- Review and post PD batches and invoices, checking for accuracy and validity;
Month End Processing:
- Provide support to Manager, Accounting Operations in completing period-end reporting tasks;
- Prepare and record journal entries (prepaid, accruals, adjustments);
- Follow up with staff regarding accruals and GL coding;
- Reconcile working papers to balance sheet accounts;
- Complete month-end reporting for Benevolent Fund including bank reconciliation, journal entries, investment reconciliation and donation tax receipts;
Department Administration & Other Responsibilities:
- Resolve Payables issues in a timely manner by working with the vendor or other Departments
- Respond to vendors, staff and Board Members when necessary;
- Liaise with auditors during interim and year-end audits as required;
Who- the Candidate:
We are looking for an Accounts Payable professional who is self-motivated and able to work successfully in a collaborative environment of 7 team members.
- Post-Secondary qualification in Accounting, Finance, Business, Administration or a related discipline, or equivalent experience;
- Three (3) to five (5) years of Accounts Payable or equivalent experience required;
- Accounting Certificate would be beneficial, but is not required;
- Open to individuals in very early stages of the CPA program;
- Intermediate to advanced proficiency with MS Office, in particular MS Excel and MS SharePoint;
- Proficiency with MS Great Plains software highly preferred;
- Adept at managing multiple competing priorities, with the ability to multi-task effectively;
- Excellent interpersonal and communication skills, both verbally and written;
- Meticulous attention to detail, refined organizational and time management skills.
Where:
Our client is headquartered right in the heart of Downtown Vancouver. You will have the opportunity to work up to 60% from home.
How Much:
Competitive annual salary and benefits with candidate’s experience, qualifications, and skills. Please discuss further with SWIM!
When & How to Apply:
If you are qualified for, and interested in, this excellent career opportunity, please do not delay in applying as this search is moving quickly! If you already have a Recruiter at SWIM, please reach out to that consultant directly. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume (preferably in MS Word format as it works best with our internal systems). Thanks!