Accounts Payable and Office Administrator

Accounting & Finance
Downtown Vancouver , British Columbia, Canada
Posted on February 6, 2023

Opportunity with a very successful group of companies in the investment advisory space.  This is a great role for a professional who enjoys variety in their day-to-day responsibilities.  We are looking for someone with experience in both accounts payable and office administration who wants to do good work for good people, and to develop their career with a stable, successful, and reputable organization.  

Who- the Company:
Our client is a very reputable firm with various entities, multiple business lines, and operations in Canada and the US.  The company is very well-diversified. The business is led by impressive and down-to-earth leaders. Swim Recruiting can provide more insight into the corporate culture of this firm.

What- the Role:
Our client is hiring for a new Accounts Payable & Office Administrator who will take on a variety of tasks that will come out to approximately 60% to 70% related to accounts payable and 30% to 40% related to office administration. Reporting directly to the Director of Finance and indirectly to the Office Manager. 

  • Coordinate collection and processing of vendor invoices, ensuring approval, correct coding & appropriate supporting documentation and post to appropriate ledger accounts. Approximately 100 invoices a month to be processed.

  • Perform regular data entry of EFTs, cheques, expenses and e-filing of account payable invoices.

  • Prepare bi-weekly payments, cut and match cheques with invoices and coordinate the signing by senior management.

  • Complete vendor statement reconciliation and perform inquiries if needed.

  • Handle supplier requests by phone call and email.

  • Proactively identify areas for potential process improvement and further efficiencies, such as reaching out to vendors to streamline the payment process through EFT rather than cheque.

  • Take care of office administration, including scheduling and receiving courier shipments, ordering office supplies, greeting visitors to the office, tidying kitchen, picking up the mail, etc.

  • Answer phone calls (not a high volume, employees all have direct phone lines).

  • Complete ad hoc tasks as requested by the Director of Finance and Office Manager.  


Who- the Candidate:
Qualified candidates will be self-motivated and friendly, with the ability to learn quickly and the willingness to seek out process improvements for the office operations and the AP function.

  • At least 1 year and preferably 2+ years relevant experience in accounts payable and administration.

  • Post-secondary education is preferred, but not required for someone with highly relevant work experience.

  • Ability to work in a fast-paced environment.

  • Excellent communication skills, with the ability to build positive working relationships with colleagues, vendors, and other stakeholders.

  • Familiarity with Microsoft Excel is required. Experience with Sage 300 is a plus, but not required.

  • Self-motivated, willing to learn, and able to work independently.  

Downtown Vancouver, in the heart of the financial district.

How Much:
Competitive base salary commensurate with level and relevance of previous work experience and skills. Plus, performance-based bonus, paid time off, etc. Please discuss further with Swim Recruiting.

When & How to Apply:
Swim Recruiting will be screening and shortlisting on behalf of our client and presenting suitable candidates directly to the hiring Director of Finance for review. If you are interested in this great opportunity with a successful and stable Canadian firm, please do not hesitate to apply. If you already have a Recruiter at SWIM, please reach out soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume.