Accounts Payable Clerk

Accounting & Finance
Permanent
Hybrid - Vancouver, British Columbia, Canada
Posted on November 16, 2022

Seeking a tenured AP clerk with excellent interpersonal and communication skills. Our client offers a hybrid, flexible work environment.

Who- the Company:

This is an exciting opportunity to join a fast-paced and growing global consulting firm with an excellent reputation in downtown Vancouver. Swim has had the pleasure of partnering with this organization for many years. 

What- the Role:  

As the AP Clerk, you will:
 
Accounts Payable

  • Code expenses to projects and business units, obtain approvals from project teams, organize, and maintain records on SharePoint
  • Credit card reconciliations and processing
  • Monitor AP inbox for invoices and ensure all assigned AP is posted by cut off
  • Prepare bi-weekly payments (EFT, online payments, cheques etc.)
  • Prepare AR and AP offsets, troubleshoot to resolve routine discrepancies and assist AP team member as needed

Expense Reports 

  • Review employee expense reports for accuracy coding, sales tax, and tie to backup receipts 
  • Monitor expense report approval workflow, ensure correct approvers are tagged, and follow up as needed
  • Work along with team members to post assigned expense reports by cut off 
  • Process weekly expense report payments  

 Other duties 

  • Cross train on processing cash receipts against accounts receivable, identify and code withholding taxes and other fees 
  • Cross train on billing and generate draft invoices, and forward to technical Project teams on timely basis. Modify draft invoices based on PM’s annotations and clarify discrepancies. Coordinate with PM/PC regarding billing status and other project requirements. 

Who – the Candidate:

  • 3-5 years of accounts payable experience  
  • Proficiency in accounting software and Microsoft Office 
  • Experience in Microsoft Dynamics 365 is an asset 
  • Experience in consulting industry is an asset 
  • Organised, with strong attention to detail and accuracy
  • Able to handle multiple tasks and deadlines 
  • Must be a team player who is willing to assist colleagues as needed
  • Strong communication skills partnered with the ability to coordinate, and problem solve with internal and external teams

How Much:

Competitive compensation and benefits structure, RRSP program, annual incentive plan, an opportunity to own shares.

Where: 

Vancouver BC 

When & How to Apply: 

This search is moving very quickly, and interviews start immediately! Swim will be presenting short-listed candidates directly to the hiring team for consideration. If you already have a Recruiter at Swim, please reach out very soon.