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Fantastic opportunity for an administrative professional who is seeking to join a global and complex company with a friendly corporate culture. Opportunity for long-term learning and growth, as well as mentorship from inspiring leaders. Very competitive total compensation package including a generous amount of paid time off.
 

Who- the Company: 

Our client is a high profile and reputable global public company. The corporate office is very fast-paced, and the company has a corporate culture which emphasizes learning & development, collaboration, teamwork, and high performance. The people at this company are very dedicated to their work and also know how to have fun. This company truly values their employees and provides great perks that promote a healthy work life. 

What- the Role: 
On behalf of our client, SWIM is recruiting for a new Administrative Assistant.
The Administrative Assistant will be supporting a two small corporate teams with calendar management, international travel coordination, booking meetings, preparing meeting rooms, planning corporate events, filing, invoicing, expense reports, managing corporate subscriptions,  etc. Additionally, the Administrative Assistant will prepare meeting materials, put together presentations, compile reports, and manage the department’s annual calendar. Various systems will be used by the Admin Asst including the full Microsoft Office suite (Outlook, Word, PowerPoint, Teams, Excel), as well as SharePoint, Zoom, Workiva, and the company’s ERP system.
This is an excellent career opportunity for someone who is looking for diverse and engaging work in an interesting and people-focused corporate work environment.  SWIM will provide interested and qualified candidates with a detailed job description.
 

Who- the Candidate: 

We are seeking a well–rounded administrative professional who is detail-oriented, organized, and professional, and who has a can-do approach to their work. Qualified candidates will have at least 3 years and ideally 5+ years’ of relevant and progressive experience in administration in a corporate office environment.

• Qualified candidates will be skilled in scheduling, coordinating, filing, organizing, and planning!
• Experience providing calendar management is required, preferably for 2-3 senior leaders.
• Experience with travel coordination support for multiple people is required (preferably International travel coordination, including booking accommodations, ground transportation, etc.)
• Experience working in a complex global corporation is an asset but not required.
• Some form of post-secondary education is highly preferred.
• Excellent communication skills (written & verbal) are important in this role.
• Candidates must be systems-savvy (including experience with Outlook, PowerPoint, and SharePoint), and able to learn new processes, systems, and tools quickly.
• Prior work experience administratively supporting a supply chain or logistics department is a significant asset, but not required.
   

Where: 

Based in corporate headquarters in the heart of Downtown Vancouver, close to public transit and many amenities like restaurants and shops. There is hybrid “work from home” flexibility- please discuss with SWIM.
 

How Much: 

Competitive base salary commensurate with experience and skills, in the range of $60,000 to $80,000, with a sweet spot in the early $70,000s. This company provides an excellent total compensation package including a generous amount of paid time off, a healthy bonus program, a pension plan, an employee share purchase program, and great health & dental benefits- please discuss further with SWIM.

When & How to Apply: 
This search is moving extremely quickly! SWIM will be presenting the profiles of candidates directly to the hiring team. If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit ‘APPLY’ and send us your resume. Thank you!